Institute for Management Studies - Your Best Just Got Better
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This document provides an overview of a seminar on optimizing time and focus. It discusses mindset, psychology, sociology, and technology as they relate to productivity. It also provides tips and strategies for using tools like Outlook to improve time management through organizing tasks, contacts, and meetings. The document emphasizes practicing new habits to reinvent how one works in order to work at full capacity.
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Institute for Management Studies - Your Best Just Got Better
- 1. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
- 2. WELCOME Before you take ANY action to change the way you work, call this number for tips on getting started: (562) 319-4102 enter: IMS-VIP CODE: 122
- 5. OPTIMIZING YOUR TIME AND FOCUS Jason W. Womack Jason@WomackCompany.com 805-798-1362
- 6. Mindset Tools Skills
- 8. Our specialty...the “-ologies” What makes for a “productive” day? 8
- 9. Psychology of Performance Technology Sociology that gets things done of Productivity
- 10. Psychology: What happens when you’re thinking about working? 10
- 12. Sociology: What happens when you sit down with other people and try to get things done? 12
- 14. Technology: Wasn’t “gear” supposed to make life and work easier??? 14
- 15. 15
- 16. Page 1
- 17. PRODUCTIVITY MEANS... Please list THREE (3) words to describe “Productivity”
- 18. Time Management The Myth ...
- 20. Page 2
- 22. Page 3
- 29. Time Management The Goal
- 32. Page 4
- 33. YOU’RE UP... Maximize your productivity Be, work and live at your best Achieve greater and more rewarding results
- 34. Please review page 4 of the workbook, and choose 3 words that relate to your focus on Time Management and Productivity 1____________________ 2____________________ 3____________________
- 35. 3
- 36. Resources See Quality Hear Principles Practice Performance Utilize Productivity Improve Opportunities Being Priorities Managing Team Taking Organization Work Behaviors Live Systems Have Improvement Synchronize Seminar Design Sustainable Leading Vision Resulting Role Coach
- 37. WORD TO IDENTIFY A CLASS OF THINGS NOUN design vision process
- 38. WORD TO DESCRIBE AN ACTION VERB action task delegate
- 41. Page 6
- 42. Time 1
- 43. TIME 96 15-minute blocks - sleep - commute - meals - everything else
- 45. Time 1 2 Energy
- 46. ENERGY
- 47. THIS INCLUDES BOTH mental AND physical energy
- 48. THE BRAIN Functions intellect memory comprehension
- 49. THE BODY Composition water nutrients bone
- 50. Time 1 Focus 3 2 Energy
- 51. Marcus Buckingham - speaking for Oprah’s Company http://www.oprah.com/money/Marcus-Buckinghams- Career-Intervention
- 53. FOCUS the center of interest or activity an act of concentrating interest or activity on something
- 57. Time 1 Focus 3 2 Energy 4 Ecosystem
- 58. ECOSYSTEM Ecosystem: a biological community of interacting organisms and their physical environment
- 64. How it works... •Ecosystem •Focus •Energy Please turn to Page 7 •Time and write things you know need your time, energy or focus.
- 65. Page 7
- 66. PLEASE WRITE +40 ITEMS What’s Really Going On? (Work To Think About)
- 68. Ric Elias, speaking at TED.com http://www.ted.com/talks/ric_elias.html
- 69. How it works... • Ecosystem • Focus • Energy • Time
- 75. How it works... •Ecosystem •Focus •Energy •Time “IF” this is is interesting to you, turn to page 7, and please write: google alerts
- 81. OPTIMIZING YOUR TIME AND FOCUS Presented by: Jason W. Womack 805-798-1362 Jason@WomackCompany.com
- 82. Psychology of Performance Technology Sociology that gets things done of Productivity
- 83. (805) 798-1362 Jason@WomackCompany.com
- 84. ENJOY THE DAY ! Before you take ANY action to change the way you work, call this number for tips on getting started: (562) 319-4102 enter: IMS-VIP CODE: 122
- 85. Please take out your BlackBerry, Droid or iPhone...
- 86. Open to a NEW email message
- 87. In the body of that message, type the word: cant (just like that) Press the space bar...
- 88. What happened?
- 90. o = (805) 640-6401 m = (805) 798-1362 u = 020 8144 7000 olda = (600 word email about how to maximize the Microsoft Outlook Dashboard I write about)
- 93. MultiTasking is easy!
- 94. or... is it???
- 95. Just focus on the colors…one at a time, and please say them out loud.
- 96. XXXXX XXXXX
- 97. XXXXX XXXXX
- 98. XXXXX XXXXX
- 99. XXXXX XXXXX
- 100. XXXXX XXXXX
- 101. XXXXX XXXXX
- 102. MultiTasking is easy! Just focus on the colors…one at a time, please say them out loud.
- 103. RED
- 104. BLUE
- 105. YELLOW
- 106. BLACK
- 107. GREEN
- 108. ORANGE
- 109. MultiTasking is...
- 111. Practice makes habit.
- 112. Comfort doing the same thing + Number of Repetitions 1 2 3 4
- 113. What takes up your time, energy and focus by mid- morning most work days? (Start with the obvious/easy ones!)
- 116. What tools, systems, technology, gear do you use during the work-day? (Start with the obvious/easy ones!)
- 119. What do you do regularly to re-invent and re-engage with your life and work? (Start with the obvious/easy ones!)
- 121. Could practicing something new build a new habit?
- 122. If it could, what habits would you practice?
- 123. Our Philosophy of Productivity Be, work and live at your 100% 123
- 125. In order for you to “be, work, live” at your 100%...
- 126. What will you need to have done...
- 127. What will you need to have done...how will you need to have been...
- 128. 8 on 9
- 129. I am at my best when ... page 7
- 132. Set up your Daily Dashboard... and review it several times each day. www.OutlookDashboard.com
- 133. Use signatures as templates to answer frequently asked questions or provide the same information to a different group or person. Knowledge Base...
- 134. Please think of one topic/ question you know you type repeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
- 135. Do you have a signature with just your contact information?
- 139. This one “signature” is 1343 words long. Enough to save me about _?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
- 144. 144
- 145. 145
- 147. CONTROL + SHIFT + M = A New E-mail Message (While you’re reviewing your calendar!)
- 150. For complete directions on setting up your Outlook Dashboard… Please leave me your email address: Weʼll send the 39-page eBook for free this week…E-mail to request your own copy!
- 151. 12
- 152. Create (and maintain, and review!) agendas for people you meet or speak with regularly 152
- 153. Remember, all of these tips are method first, technology second... This one tip can save you between 10-50% of the time you spend in meetings, whether formal and scheduled or impromptu “in the hallway.” 153
- 157. RIGHT-CLICK Hold and Drag to e-mail the agenda
- 159. 16
- 160. Work to Manage Using your lists of “think about/talk about” and things to do, please write down several multi-step outcomes you are managing Answer the question: When am I finished on this? 160
- 162. 17
- 163. Work to Do Using your list of “think about/talk about” write down several next actions you need to DO as soon as possible Answer the question: Where do I start on this? 163
- 165. Important / Urgent The “Eisenhower Principle”
- 166. Important / Urgent The “Eisenhower Principle” NOT URGENT + URGENT + IMPORTANT IMPORTANT NOT URGENT + URGENT + NOT IMPORTANT NOT IMPORTANT
- 168. E F F O R T PAYO F F
- 170. Preparation Prevention Values Clarification Planning Relationship Building True Recreation Empowerment
- 171. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 171
- 173. Our specialty...the “-ologies” What makes for a “productive” day? 173
- 174. Psychology: What happens when you’re thinking about working? 174
- 175. 175
- 176. Sociology: What happens when you sit down with other people and try to get things done? 176
- 177. 177
- 178. Technology: Wasn’t “gear” supposed to make life and work easier??? 178
- 179. 179
- 180. THANK YOU
- 181. Mastering Workplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
- 182. Join the Mastering Workplace Performance Certification program Email today for your information packet, next session starts April 16th, 2012... jason@womackcompany.com