The Benefits of Integrated Project Accounting and Financial Management

1. The Benefits of Integrated
PROJECT ACCOUNTING AND FINANCIAL
MANAGEMENT

2. 2 Preferred
Provider
Business
Solutions
Topics
• Managing project delivery and project accounting
• Project performance in the context of company performance
• Demonstration of Intacct’s key financial management capabilities
– Sales
– Services
– Finance
• Summary and additional resources

3. 3 Preferred
Provider
Business
Solutions
Challenges for Embedded Services Organizations
• Deliver projects on-time, within budget, and
within scope
• Manage geographically dispersed resources
• Minimize revenue leakage
• Maximize resource utilization
• Accelerate billing and collections

4. 4 Preferred
Provider
Business
Solutions
Barriers to Achieving Visibility
Incomplete information
Out-of-date or inaccurate information
Finance and operations views not consistent
Information not accessible by all stakeholders

5. 5 Preferred
Provider
Business
Solutions
STEP I:
Sales enters
quote/order
into CRM
system
Data Silos Impact Efficiency and Growth

6. 6 Preferred
Provider
Business
Solutions
STEP I:
Sales enters
quote/order
into CRM
system
STEP II:
Sales operations
re-keys order into
finance system
Data Silos Impact Efficiency and Growth

7. 7 Preferred
Provider
Business
Solutions
STEP I:
Sales enters
quote/order
into CRM
system
STEP II:
Sales operations
re-keys order into
finance system
STEP III:
Services re-keys order
into PSA system
Data Silos Impact Efficiency and Growth

8. 8 Preferred
Provider
Business
Solutions
STEP I:
Sales enters
quote/order
into CRM
system
Step IV:
Project manager
uses Excel to check
implementation
resources schedule
STEP II:
Sales operations
re-keys order into
finance system
STEP III:
Services re-keys order
into PSA system
Data Silos Impact Efficiency and Growth

9. 9 Preferred
Provider
Business
Solutions
STEP I:
Sales enters
quote/order
into CRM
system
Step IV:
Project manager
uses Excel to check
implementation
resources schedule
Step V:
Finance re-enters time
and expense to book
order submit invoice
and recognize revenue
STEP II:
Sales operations
re-keys order into
finance system
STEP III:
Services re-keys order
into PSA system
Data Silos Impact Efficiency and Growth

10. 10 Preferred
Provider
Business
Solutions
STEP I:
Sales enters
quote/order
into CRM
system
Step IV:
Project manager
uses Excel to check
implementation
resources schedule
Step V:
Finance re-enters time
and expense to book
order submit invoice
and recognize revenue
STEP II:
Sales operations
re-keys order into
finance system
STEP III:
Services re-keys order
into PSA system
Data Silos Impact Efficiency and Growth

11. 11 Preferred
Provider
Business
Solutions
STEP I:
Sales enters
quote/order
into CRM
system
Step IV:
Project manager
uses Excel to check
implementation
resources schedule
Step V:
Finance re-enters time
and expense to book
order submit invoice
and recognize revenue
STEP II:
Sales operations
re-keys order into
finance system
STEP III:
Services re-keys order
into PSA system
• Systems with
limited
functionality
• Data silos
• Spreadsheets
Patchwork of:
Data Silos Impact Efficiency and Growth

12. 12 Preferred
Provider
Business
Solutions
• Data entry/re-keying
• Lack of controls
• Manual tracking of revenue recognition/billing
• Errors/inaccuracies
• Fragmented, cumbersome reporting
Process Problems
STEP I:
Sales enters
quote/order
into CRM
system
Step IV:
Project manager
uses Excel to check
implementation
resources schedule
Step V:
Finance re-enters time
and expense to book
order submit invoice
and recognize revenue
STEP II:
Sales operations
re-keys order into
finance system
STEP III:
Services re-keys order
into PSA system
• Systems with
limited
functionality
• Data silos
• Spreadsheets
Patchwork of:
Data Silos Impact Efficiency and Growth

13. 13 Preferred
Provider
Business
Solutions
• Data entry/re-keying
• Lack of controls
• Manual tracking of revenue recognition/billing
• Errors/inaccuracies
• Fragmented, cumbersome reporting
Process Problems
• Revenue loss
• Auditing issues
• Capacity issues
• Customer dissatisfaction
Business Impact
STEP I:
Sales enters
quote/order
into CRM
system
Step IV:
Project manager
uses Excel to check
implementation
resources schedule
Step V:
Finance re-enters time
and expense to book
order submit invoice
and recognize revenue
STEP II:
Sales operations
re-keys order into
finance system
STEP III:
Services re-keys order
into PSA system
• Systems with
limited
functionality
• Data silos
• Spreadsheets
Patchwork of:
Data Silos Impact Efficiency and Growth

14. 14 Preferred
Provider
Business
Solutions
Capture Comprehensive Data
Automate Project Delivery and Project Accounting
Resource
Scheduling

15. 15 Preferred
Provider
Business
Solutions
Capture Comprehensive Data
Automate Project Delivery and Project Accounting
Resource
Scheduling
Project,
Task,
Budget

16. 16 Preferred
Provider
Business
Solutions
Capture Comprehensive Data
Automate Project Delivery and Project Accounting
Resource
Scheduling
Time,
Expense,
Materials
Fixed Price
$
Project,
Task,
Budget

17. 17 Preferred
Provider
Business
Solutions
Capture Comprehensive Data
Automate Project Delivery and Project Accounting
Resource
Scheduling
Billing
$
Revenue
Recognition
Time,
Expense,
Materials
Fixed Price
$
Project,
Task,
Budget

18. 18 Preferred
Provider
Business
Solutions
A Consistent View for Operations and Finance
• Accurate
• Consistent
• Auditable
“Double Vision”
492,396
716,838
1,257,528
457,924
612,176
1,249,538
1,276,567 1,136,594
1,184,563
32,8103
16,619
1,031,192
46,436
14,457
1,233,563 1,092,085
1,258
197
1,103
3,830
32
1,108
2,558 4,970
(40,017) (39,539)
Confidence

19. 19 Preferred
Provider
Business
Solutions
Process Challenges Extend Beyond Projects
Resource
limitations
Manual
processes
Data stored in
multiple places
Dependence on
spreadsheets
New standards
and rules
Oversight/
controls
Core Processes
• Project Delivery
• Project Accounting
• Quote-to-cash
• Revenue Mgmt
• Procure-to-pay
• Period close
• Consolidations
• Financial and Mgmt
Reporting

20. 20 Preferred
Provider
Business
Solutions
Automation Sets the Stage for Further Growth
Once you’ve mastered
day-to-day complexity …
Make my business
more efficient
… you can think
long-term
Drive performance
and growth

21. 21 Preferred
Provider
Business
Solutions
Public
Private
Inc. 500
Fortune 500
Domestic
Global
Powering Growth for Software Companies

22. 22 Preferred
Provider
Business
Solutions
Interested in Learning More?
• Try Intacct with a free 30-day trial
http://www.intacct.com/trial
• Attend an upcoming webinar
http://www.intacct.com/webinars
• Follow us on Twitter
@intacct
• Connect with us on Facebook
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• Contact us directly
info@intacct.com | 877-437-7765

23. info@intacct.com | www.intacct.com | 877-437-7765
Thank you!

24. 24 Preferred
Provider
Business
Solutions
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