Presented by Peter Ballantyne and Abenet Yabowork at Dspace Ethiopia Interest Group Meeting and Training, Addis Ababa, Ethiopia, 28 October – 1 November 2013.

1. Using Dspace @ ILRI
Peter Ballantyne and Abenet Yabowork
Dspace Ethiopia Interest Group Meeting
Addis Ababa, 28 October 2013

2. Dspace at ILRI
• Established late 2009
• Driven by demands to have all outputs and products available
and accessible
• Replacement for:
 Inmagic document catalogue
 PDF files spread across the web site
 Home made lists of outputs
 Manual linking from web sites and blogs etc
• Evolved into ‘CGSpace’ in 2011

3. December 2010

4. Why be accessible?
Our data information or knowledge assets should have benefits
that can travel across boundaries
They need to be:
Described and stored for posterity
Easily found and accessed
Easily shared and re-used
Available, accessible and applicable without restrictions

5. • Repository of outputs of people and projects (hosted at
ILRI)
• Publishing and alerting platform
• Repository for projects, institutions, programs …
• Gateway to Google and beyond
• Uses Dspace
• [dec 2010 slide]

6. •
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Dspace ‘the’ ILRI way to publish on the ILRI web …
Gives projects ‘archives’ and visibility’
We aim to ‘index’ everything, wherever published
We aim to ‘publish’ as much as we can, with permission
We decentralise content management: Program teams contribute
content; info teams do quality control
RSS gets content over the web and into mailboxes and onto desktops
Mainstream, open source solution, with open (OAI) standards and
wide support community
The ‘repository’ is NOT the value proposition for the scientists ; we
sell it as ‘publishing’
It does NOT do all ‘library’ tasks
Part of ‘being open’

7. Content choices we made
• Organize contributions by content type
(publications, multi-media, articles
datasets, etc)
• ‘Map’ items across to projects, themes, teams
(organization structure – link to web sites)
• Dublin core the basic metadata
• Several ‘extra’ fields (regions, subject
areas, CRPs)
• Get many people contributing content (a few
editors)

8. Mahider – ILRI ‘repository’
[11 500 records; 70% open access]

10. 12.9%
24.9%
22.0%
24.2%
15.5%
11.2%
5.6%
Composition
ILRI web
services
views
'Open'
23.2%
29.7%
Social media
42.9%
Google Books
33.3%
31.2%
Repository
Website
13.6%
Total 2010
6.0%
3.6%
Total 2011
Total 2012
Intranet

11. ‘CGspace’ – other communities accessible on
same platform

12. What is ‘CGSpace’
‘Multi-tenant’ use of a Dspace application
 Shared admin, look and feel, publishing, content
management, hosting, training, support
Shared hosting, development, and learning [and server]
Allows searching across collections

13. CGSpace: Repository of Agricultural Research Outputs
Publications, journal articles, books, training materials,
project reports, factsheets and links to digital audios,
videos, presentations and posters
Hosted content
Content ‘out’
Harvested content
open access + open standards + open licenses
=
enhanced visibility of research outputs

14. Mahider : Open Digital Repository of ILRI
Mahider

15. Mahider: Home page
Find content
Browse by
Browse all of
programs
CGSpace
and projects
Subscribe
More browse
options

16. Mahider: Home page
Browse by
department
Browse by
Login for admins
type of doc
Generate
reports
Recent submissions

17. Mahider: Home page
View statistical
information
Top 5 item
views

18. Mahider : Item display
Example - ILRI publications:
Subscribe to only
the specific
collection (ILRI
publications)
List of items

19. Mahider Item display
Specific item view:
Bibliographic
info
Full text of
item

20. Mahider : Item display
stats

21. Mahider : Publishes to web sites
Mahider outputs
from RSS

22. Mahider : Publishes to intranet
Mahider outputs
from RSS

23. Mahider : Publishes to twitter
Mahider
outputs from RSS

24. Mahider : Publishes to blogs
ILRI Project Blog – Africa RISING
Mahider outputs from RSS

25. Mahider : Publishes to email
Mahider outputs from RSS

26. Mahider: To summarize….

27. Outputs harvested
Outputs
re-published
Research
results
Search, browse, subs
cribe
Search
Search
result
Presentation
result
User
Publications
Video/audio
Journals

29. CGSpace
products
CGIAR
world
in cgspace
Capture
Organize
Describe
Index
Archive
Discover
metadata from
other dspaces
metadata from other
repositories
STANDARDS, taxonomy, services, tools, apps, api’s, innovation
management, support, infrastructure
Publish
Share
Exchange
Promote
Report
Exploit

30. Running ‘CGSpace’
•We aim for are ‘cost-’ and ‘expertise’-sharing
•Requires ‘more than basic’ expertise to exploit in
terms of admin, customization, interface, content
architecture
•All code changes deposited in GIThub [where main
dspace code development now is]
•Active yammer network
•15% of a linux admin person at ILRI
•80% of a information systems person
•Dedicated linux server at CGNET
•? % of content specialists

31. Ongoing work
• ILRI content migration from inmagic
• SSSL and LDAP [to allow AD synchronization]
• @mire metrics and reporting modules
• @mire training
• Discovery module
• Dspace to wordpress
• Dspace to drupal
• Dspace - dataverse
• AGROVOC plugin
• Harvest from other Dspaces
• Look and feel/item presentation

32. Challenges
• Repository structure to org structure
• Dspace management
• Server and backend management
• Quality assurance
• …
• ‘Publishing’ v ‘library’
• Support to scale up

33. Better lives through livestock
ilri.org
The presentation has a Creative Commons licence. You are free to re-use or distribute this work, provided credit is given to ILRI.