Job Analysis
Made Satria Pramanda Putra. A.Md., S.H., S.E., M.M.
Chapter 3 , March 2023

in a workgroup consisting of a
department head, two
secretaries, and four data
processing operators, there
are three jobs and seven
positions.
department head
secretaries
data processing
operators

Job Analysis
Basics
Managers should
know what a job
entails before
deciding who to
recruit and hire
for it.
So HRM really start
with determining
what the job
entails.
Definition
Job Analysis is the
procedure
through which
you determine
the duties of
company position
and the
characteristics of
people to hire
them.
Information
Job analysis
produce
information for:
• writing job
description (a list
of what the job
entails) and
• job specifications
(what kind of
people to hire for
the job)

HR Manager normally collects one or more of the following type
of information via job analysis:
• Info about the job actual work activities, cleaning, selling, teaching. This list
may also include how, why and when the worker performs each activity.
Work Activities
• Info about the human behaviors the job requires, like sensing,
communicating, lifting weight, walking long distance.
Human Behaviors
• Info Regarding tools used, material processed,
Machine, tools, equipment
• Info about quantity or quality levels for each job duty.
Performance Standards
• Info about physical working condition, work schedule, incentives, number of
people would normally interact.
Job Context
• Info such as knowledge or skill (education, training, work experience) and
personal attributes (aptitudes, personality, interest)
Human Requirements

Job Analysis is important because it
supports just about all HR Activities
Job Analysis
Job Description
Job Specification
Recruiting &
Selection
Performance
Appraisal
Compensation
Training
Help Manager decides what sort of people to recruit
and hire
Compare actual performance with job
performance standards
Compensation (salary, bonus) usually depend on
the job require skill, edu level, responsibility,
Job description lis the job specific duties and requisite
skills, thus pin pointing what training the job requires

Conducting a Job Analysis
•Identify
Step 1
•Review Relevant
Information
Step 2 •Select
Representative
Position
Step 3
•Actually Analyze
the Job
Step 4 •Verify the job
analysis
information
Step 5
•Develop Job
Description &
Job Specification
Step 6
Identify the use to which
information will be put
because this will determine
how you collect the
information.
(Interviewing good for JD.
Questionnaire for
compensation)
Understand the Job Context.
Such as process chart, that
show the flows of input to
output from a particular job
Select sample position Basic summary of job,
specific duties/task
Confirm the info is correct
and complete to SPV
JD: List of task, activity;
JS: summarizes personal
qualities, trait, skill,
background

Method of Collecting Job Analysis Information
Interview
• Unstructured
• Structured
• (interviewee should
be understand the
reason, avoid
tendency “efficiency
evaluation” and
“bias”
Questionnaires
• Structured Checklist;
• Simply ask “describe
the job”
• (quick and efficient
way to obtain info
from large number
of employee; and
developing and
testing (make
employee
understand can be
time consuming)
Obeservation
• Observe the worker
on the job during a
complete work cycle.
• (Take a notes, often
use , combine with
interview)
Participant Diary/Log
• Ask worker to keep a
diary/log for every
activity
• (employee record
their activity along
with the time)

Typical question
Tell me about you job ?
What is the job being performed ?
What exactly are the major duties of your position ?
What are the education, experience, skill, licensing requirements ?
What are performance standard that typify your work ?
What are your responsibilities?
What are the health and safety Condition ?
Are you exposed to any hazards or unusual working condition ?

Writing Job Descriptions
1. Job Identification
2. Job Summary
3. Responsibilities and duties
4. Authority of Incumbent
5. Standards of performance
6. Working Conditions
7. Job Spesifications

External link
• Question Example
https://hr.tsu.edu/forms-tools/
• Job Description & Spesification
https://www.onetonline.org/find/all
https://www.careerplanner.com/JobDescSearchTool.cfm