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Microsoft Teams and Planner Global Azure Bootcamp

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We all want to be quicker, more productive and collaborate rapidly on any device at any time. The good news is that our technology continues to innovate at the speed of light. The bad news is true adoption is sorely lacking, we often stick to what we know. Join Heather Newman, Microsoft MVP and Chief Marketing Officer of Content Panda, as she uses real-world use cases to provide you the blueprint for a metamorphic change in employee productivity and simple tips and tricks for using Microsoft Teams and Microsoft Planner on the go. You’ll leave this session with a clear understanding of how your employees can leverage both Microsoft Teams and Planner together with OneNote, OneDrive and SharePoint. Shazam!

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Microsoft Teams and Planner Global Azure Bootcamp

  1. 1. Welcome to the Los Angeles, US
  2. 2. Event Organizer LAEXUG Foundation are the organizers of this location. A 501 (c) (3) non – profit organization which is running user groups and GAB in Los Angeles. Golden Five Consulting is financial sponsor of the Event. IT consulting Company in LA. Microsoft Gold Partner, Tier 1 Cloud Solutions Provider.
  3. 3. A BIG thank you to the 2019 Global Sponsors!
  4. 4. Please connect to the Wi-Fi network Wi-Fi SID: <Enter Name> User Name: <Enter name> Password: <Enter password> You may need to open a browser to connect. Please share the bandwidth with everyone…. No Netflix, please Wi-Fi Information
  5. 5. Time Activity / Session Title 8:30am – 9:00am Guest arrival, Registration 9:00am – 9:15am Conference Kick off an d Key Note – Prabhat Nigam 9:15am – 10:15pm How to Kick Fear and Toxicity Out of The Workplace, a Practical Guide - Heather Newman 10:15pm – 11:15pm Microsoft Office 365 Data Loss Prevention - Current Defects and Ramification – Prabhat Nigam 11:15pm – 12:15pm Cloud Adoption & Governance – Jeremy Needle 12:15pm – 1:00pm Lunch – Subway - Sponsored by Microsoft 1:00pm – 2:00pm Without Change, There Would Be No Butterflies or Superheroes: 8 Steps to Microsoft Teams & Planner – Heather Newman 2:00pm – 2:30pm Office 365: Use AD Group to Assign Office 365 Licenses - Prabhat Nigam 2:30pm – 3:30pm Architecting for Azure - Muhammad Nabeel 3:30pm – 4:30pm Power BI Security - Suresh Datla 4:30pm – 5:00 pm Closing Remarks, Questions, Raffle & Guest Departure – Prabhat Nigam April 27th 2019 Schedule
  6. 6. Sponsor Offering Cloudmonix https://cloudmonix.com CloudMonix is an Azure monitoring and automation platform. Cloudmonix offers 2 months free of Ultimate or Pro plans for Azure monitoring! http://bit.ly/globalazure2019-cloudmonix Code: GAB2019 Serverless 360 https://serverless360.com Serverless360 is the comprehensive way to manage and monitor Azure Services related to Enterprise Integration. Serverless360 is offering a limited time Gold plan for free! http://bit.ly/globalazure2019-serverless360 KEMP https://kemptechnologies.com Kemp puts multi-cloud application experience (AX) within your control. Kemp is providing a trial of their LoadMaster (load balancer) tool, as well as a free Kemp 360 License to all attendees! http://bit.ly/globalazure2019-kemploadmaster http://bit.ly/globalazure2019-kemp360 All attendees get the following: Offers are limited time, redeem now and Take Screenshot!
  7. 7. Sponsor Offering Progate https://progate.com Progate is an online platform where anyone can learn modern programming skills such as JavaScript, Python, Ruby and more, without having to watch any videos! Progate is offering a free month access to their entire platform! http://bit.ly/progateaccessgab2019 RevDeBug https://revdebug.com/ RevDeBug is a True Observability Platform for DevOps and Cloud-Native. With “almost zero” impact on performance, bring together in-production record & replay debugging with fastest root cause analysis, automated rollbacks and performance profiling. RevDeBug is offering an enterprise license for 3 months for ALL attendees! http://bit.ly/globalazure2019-revdebug All attendees get the following: Offers are limited time, redeem now or Take Screenshot!
  8. 8. Giveaway Prizes Giveaway event will be at 4:30 PM but Finish the sur vey http://bit.ly/globalazure2019-eventsurvey 1 Winner: A LoadMaster (load balancing) software license 3 Winners: each wins 6 months free of the Enzo Online product 1 Winner: a 1 year personal subscription of an IDE of their choice 1 Winner: a 1 year subscription to Cerulean! A cross-platform Azure management tool for storage, CosmosDB, Search, Redis Cache and Service Bus. 3 Winners: each wins a 1 year license to their RevDeBug product
  9. 9. Tweet this Talk @heddanewman @contentpanda @SPSNashville #SPSNashville https://medium.com/@heddanewman Heather Newman
  10. 10. Teams and business moving at the speed of light
  11. 11. Modern Teaming Today 50% of the US workforce holds a job that is compatible with at least partial telework and approximately 20-25% of the workforce teleworks at some frequency
  12. 12. Modern Workplace Challenges 40% of productivity is lost when switching tasks The average time a knowledge worker spends searching for knowledge is 2.5 hours
  13. 13. The market is full of Project Management Choices
  14. 14. https://aka.ms/O365Roadmap Microsoft Resource Cheat Sheet https://aka.ms/TechCommunity https://docs.microsoft.com https://developer.microsoft.com Developer Documentation • Training, documentation, samples & communities for developers IT Pro & Adoption Documentation • Learn how to plan, deliver, adopt and manage Microsoft 365 products Microsoft Technical Community • Product forums and blogs • Driving Adoption forum • O365 Champion’s Corner Office 365 Roadmap • All public feature delivery dates • Filter by product Sign Up
  15. 15. Manage your time & communications
  16. 16. https://techcommunity.microsoft.com/
  17. 17. https://planner.uservoice.com/forums/330525- microsoft-planner-feedback-forum User Voice https://microsoftteams.uservoice.com/forums/555103-public
  18. 18. https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=
  19. 19. The fact is that businesses do not have emotion. Products do not have emotion. Humans do. Humans want to feel something. And humans make mistakes. Which is why we make to-do lists and plans to execute
  20. 20. Focus on the “Why” Not on the “What” https://www.youtube.com/watch?v=UUDJoHeJbzw
  21. 21. Technology Acceptance Model Perceived Usefulness The degree to which a person believes that using a particular system would enhance his or her performance Perceived Ease of Use The degree to which a person believes that using a particular system would be free from effort
  22. 22. Innovators Early Adopters Early Majority Late Majority Laggards
  23. 23. Adoption Campaign Checklist  Define Your Vision  Choose Executive Sponsors  Define Key Stakeholders  Define Use Cases/Business Scenarios  Gather Your Champions  Release in Phases  Adoption Communication Plan  End User Training  Look to Experts  Make it Fun - Gamification  Measure, Share, Iterate
  24. 24. Planning and Awareness Executive Sponsors Business Case Behavior Changes Success Criteria
  25. 25. Awareness Inspire new behaviors Plan communication tactics Mobilize SharePoint champions Open feedback channels
  26. 26. Learning Know your audience Sketch out a training schedule Deliver training Open up feedback channels
  27. 27. Adoption Provide ongoing support Access user satisfaction Measure usage and adoption
  28. 28. Outline Your Vision It’s All About Value Why SharePoint? What is your vision?
  29. 29. Serves as a role model Articulate value proposition Issue future company-wide announcements and updates Executive Support
  30. 30. “Use Case” Driven Look to the Business Sales and Marketing R&D, Production and Operations Finance and Accounting Information Technology HR and Internal Communications Legal & Compliance
  31. 31. Champions Rock Your Project Top down and bottom up – gotta have both The most excited The biggest critic
  32. 32. Bill of materials Executive announcements Who is your target audience Develop Your communication plan
  33. 33. Release in Phases One division at a time Don’t boil the ocean One workload
  34. 34. Plan activities to drive adoption from pilot to post launch
  35. 35. End User Training In-person In-context
  36. 36. Expert Opinions & Guidance There is great information out in the world that exists through sites like IT Unity.com and Microsoft MVP or influencers websites. They have been working on user adoption a long time and their best practices are excellent. Sue Hanley, Jennifer Mason, Robert Bogue, Penelope Coventry
  37. 37. Make it fun (buck the company culture) Use an online scavenger hunt as a fun way to encourage usage Provide recognition for content contribution or usage Gamification
  38. 38. Measure Share Success and Iterate Broaden Engagement Create Surveys Listen to Issues and Pivot on Them
  39. 39. Q&A
  40. 40. Microsoft Teams Resources
  41. 41. Microsoft 365 Adoption Guide: https://aka.ms/M365AG Planning Workbook: https://aka.ms/M365AGWorkbook
  42. 42. Microsoft Teams Toolkit – https://aka.ms/TeamsToolkit
  43. 43. On-Line Trainingfrom Microsoft https://aka.ms/CoffeeintheCloud https://aka.ms/TeamsLiveTraining
  44. 44. Teams on Air Podcast https://itunes.apple.com/us/p odcast/a-day-in-the-life-on- teams-mobile- client/id1342881671?i=100041 1520145&mt=2
  45. 45. Coffee in the Cloud @CITCTV https://aka.ms/CoffeeintheCloud Get more from Azure & Office 365 Business Solutions Best Practices & How-To’s For Admin’s and Champions
  46. 46. Short Video Tidbits End User Training: https://docs.microsoft.com/en- us/microsoftteams/enduser-training This has a great list of short snackable videos for many tips and tricks for using Microsoft Teams.
  47. 47. Team Academy for ITPros After consuming the module, the audience will understand to what how Teams leverages Office 365 and what the requirements are for an optimal user experience. The PowerPoint can also be used to run a workshop with infrastructure teams before rolling out Teams. Foundations – Core components: Video | Deck https://www.youtube.com/playlist?list=PLaSO UojkSiGnKuE30ckcjnDVkMNqDv0Vl
  48. 48. Heather Newman CMO, Co-Founder, Maven, Speaker Heather.newman@contentpanda.com Panda Blog: https://www.contentpanda.com/blog/ Marketing Blog: www.creativemaven.com/blog Twitter & Instagram: @heddanewman
  49. 49. To launch Planner, click the Planner tile in the Office 365 App Launcher.
  50. 50. My Task shows you all your tasks assigned to you across all of your tasks.
  51. 51. Click New Plan to add a new plan.
  52. 52. Board view shows all tasks of a plan in column format. Chart show the tasks of the plan in bar chart per member.
  53. 53. To add a task, type the name of the task in the box, press Enter, add your due date (you can add a start date too), assign the task to yourself or another team member. Note the board view shows all the tasks in columns under each “task”. You can attach files and links to tasks to make it easy for your team members to find and collaborate on them.
  54. 54. To add members to your plan, click add members and type in your team members name.
  55. 55. Start a conversation with your team about the plan, and use the labels to highlight your plan.
  56. 56. You can access all your plans, tasks, task assignments via the internet on any mobile device. There is a native IOS and Android App. You can view email notifications in Outlook.