Diese Präsentation wurde erfolgreich gemeldet.
Wir verwenden Ihre LinkedIn Profilangaben und Informationen zu Ihren Aktivitäten, um Anzeigen zu personalisieren und Ihnen relevantere Inhalte anzuzeigen. Sie können Ihre Anzeigeneinstellungen jederzeit ändern.

Ms office 2013 complete

1.250 Aufrufe

Veröffentlicht am

this is shortcut to practice office 2010 and 2013 also windows xp, 7, and 8

Veröffentlicht in: Business
  • Who Else Wants To Cure Their Acne, Regain Their Natural Inner Balance and Achieve LASTING Clear Skin? Click Here ★★★ https://tinyurl.com/ybbtmvh8
       Antworten 
    Sind Sie sicher, dass Sie …  Ja  Nein
    Ihre Nachricht erscheint hier
  • ★★ How Long Does She Want You to Last? ★★ A recent study proved that the average man lasts just 2-5 minutes in bed (during intercourse). The study also showed that many women need at least 7-10 minutes of intercourse to reach "The Big O" - and, worse still... 30% of women never get there during intercourse. Clearly, most men are NOT fulfilling there women's needs in bed. Now, as I've said many times - how long you can last is no guarantee of being a GREAT LOVER. But, not being able to last 20, 30 minutes or more, is definitely a sign that you're not going to "set your woman's world on fire" between the sheets. Question is: "What can you do to last longer?" Well, one of the best recommendations I can give you today is to read THIS report. In it, you'll discover a detailed guide to an Ancient Taoist Thrusting Technique that can help any man to last much longer in bed. I can vouch 100% for the technique because my husband has been using it for years :) Here's the link to the report ★★★ https://tinyurl.com/rockhardxxx
       Antworten 
    Sind Sie sicher, dass Sie …  Ja  Nein
    Ihre Nachricht erscheint hier
  • ♣♣ 10 Easy Ways to Improve Your Performance in Bed... ◆◆◆ https://tinyurl.com/rockhardxxx
       Antworten 
    Sind Sie sicher, dass Sie …  Ja  Nein
    Ihre Nachricht erscheint hier
  • Gehören Sie zu den Ersten, denen das gefällt!

Ms office 2013 complete

  1. 1. Office on Demand Backstage View If you’re connected to the Internet, you can log in to your Office account and use full versions of Word, Excel, PowerPoint, Access and Publisher. This is all possible without even installing Office on that computer. Access your files easily from your organisation’s site or a Skydrive. Backstage View is where the Open, Save, Print, Share and program Options are. To access Backstage view, click the File tab on the Ribbon. Touch Mode If you’re working on a tablet, switch to Touch Mode. This allows for easier navigation. Getting Started Paste with Live Preview When creating a new document, instead of just viewing a blank page, you can now choose from several templates. You can also browse from additional templates if you are connected to the Internet. Preview how pasted contents will look by hovering over the various options on the contextual menu. Improved Picture-Editing Tools Improved Picture-Editing Tools: There are many new ways to edit pictures and images in documents. - Insert screen shots: Take a screen shot or screen clipping, and add it to documents. - Improved SmartArt: Add SmartArt that uses photographs. - Other tools: New picture editing tools refines the brightness, contrast, or sharpness of a picture; add artistic effects and control cropping and compression. Microsoft® Microsoft Office 2013 Cheat Sheet Paste options in Excel 2013 Click the back arrow to display the normal, editing view of your document Your frequently used folders are visible on the right of the screen. This makes saving and opening files even easier. Free Cheat Sheets! Visit: cheatsheets.customguide.com © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  2. 2. Excel Word Have you ever been frustrated when trying to display data in a chart? Well, several new features have been introduced in Excel 2013 to help you create relevant and eye-popping charts: - Charts simplified: Convert your data into a chart or table in just a few steps using Quick Analysis. - Chart recommendations: If you need to insert a chart, select the Recommended Charts button on the ribbon. The window that appears allows you to preview the chart before you select the most suitable one. - Formatting your chart: Is easy with the 3 new chart buttons which allows you to pick and preview your changes. - Data Labels: On the chart are now richer with more formatting flexibility. - Animation: When making changes to the source of your chart data, the changes to the chart are animated which allows you to see how the changes have affected it. Other new features in Excel 2013 include: - Flash fill: Following the pattern, Excel recognises this and displays possible matches to the data that you are entering. - Using slicers: When using a table in Excel, you can filter data by making use of slicers. A slicer displays the graphical representation of the filter values and once selected, it will filter the table data accordingly. - Own window: To assist when working with several workbooks at the same time, each workbook is displayed in its own window. - New functions: Several new functions have been added to the Excel function repository. - PivotTables: From Recommended PivotTables to PowerView, the PivotTable functionality has also been enhanced to enrich your data analysis. Word has added several new features that enables a richer experience for your reader and a few other features that just make life a bit easier: - Read Mode: Select this view when reading a document as it displays the document in easy-to-read columns. - Resume Reading: This is an awesome feature that is very useful when reading or working in large documents. Word 2013 remembers on which page you were on, when you closed the document. Reopen the same document and you will see a little prompt, asking you whether you want to jump to this page. - Online Videos: Do you want to create more interactive documents? Watch an inserted online video without even leaving your document. - Expand and Collapse: Sections of your documents can be collapsed, allowing your reader to choose whether they wish to view the expanded contents. - Simple Markup: Are reviewing markups cluttering your view? By using the new simple markup view, you will only see an indicator symbol where changes have been made. - Comments: Reply to comments or mark them as done to allow for easier collaboration on documents. - Open and edit PDF: PDF documents can now be edited in Word 2013! - Layout and Alignment guides: View a live preview of your changes as you edit and move pictures in your document. Use the alignment guides to ensure that pictures align with other objects in your document. PowerPoint Outlook Maximize the impact on your presentation by taking advantage of these new features: - Presenter View: View your notes on your monitor, zoom in on charts or diagrams on your slides or use the slide navigator to jump to a particular slide. - Widescreen: A new 16:9 layout is now available. - Line-up and spacing: Smart Guides appear automatically to assist with the alignment of objects such as pictures, shapes and more. - Motion Path: A visual representation of where your image will end up makes animation of objects stress-free. - Merge shapes: Create a new shape by merging common items. - Improved Audio and Video: By supporting additional file formats and allowing background music, the multimedia experience is enhanced. - Color matching: Make use of the eyedropper tool to obtain a perfect match on your colors. - Comments: Obtain easy access to comments, by making use of the Comments pane. Efficiency drives the new features introduced in Outlook 2013: - Previewing Messages: In your message list, preview your messages without opening them. - Inline replies: Respond quickly to a message, by replying in the Reading Pane. - Quick Actions: Commands are displayed and accessible on the message in your reading view. - All and Unread buttons: These buttons at the top of your message list allow for easy filtering. - Calendar Preview: By hovering over the calendar menu option, a snapshot of your calendar is displayed. - People Card: All the information about all your contacts are collated and visible here. You can then schedule a meeting, send an instant message or give them a call using their card. - Navigation: The introduction of the status bar at the bottom of the screen makes switching between elements easy. - Search: Simplified but powerful search options allow you to find what you need, when you need it. - Weather: In your Calendar view, your local weather forecast is displayed; after all, who wants to attend an outdoor function when it’s raining? © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  3. 3. Try Interactive Training Learn by doing, not watching. Visit training.customguide.com Interactive Training Free Training Course! Short Interactive Fun www.customguide.com
  4. 4. Microsoft® Word 2013 Cheat Sheets The Word 2013 Screen Keyboard Shortcuts General Open a Document Ctrl + O Create New Ctrl + N Save a Document Ctrl + S Print a Document Ctrl + P Close a Document Ctrl + W Help F1 Navigation: Up One Screen Page Up Down One Screen Page Down Beginning of Line Home End of Line End Beginning of Ctrl + Home Document End of Document Ctrl + End Open the Go To F5 dialog box Editing Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Undo Ctrl + Z Redo or Repeat Ctrl + Y Formatting Bold Ctrl + B Italics Ctrl + I Underline Ctrl + U Align Left Ctrl + L Center Ctrl + E Align Right Ctrl + R Justify Ctrl + J Text Selection To Select: Do This: A Word Double-click the word A Sentence Press and hold Ctrl and click anywhere in the sentence A Line Click in the selection bar next to the line A Paragraph Triple-click the paragraph Everything Ctrl + A The Fundamentals  The File tab menu and Backstage view contain commands for working with a program’s files, such as Open, Save, Close, New, and Print.  To Move Text with the Mouse: Highlight the text you want to move, drag the text to a new location, and release the mouse button.  To Replace Text: Click the Replace button in the Editing group on the Home tab. Or, press Ctrl + H.  To Close a Document: Click the Close button, or press Ctrl + W.  To Correct a Spelling Error: Right-click the error and select a correction from the contextual menu. Or, press F7 to run the Spell Checker.  To Use the Thesaurus: Right-click the word you want to look up and select Synonyms from the contextual menu. Select a word or select Thesaurus to search the Thesaurus.  To Minimize the Ribbon: Click the Minimize Ribbon button on the Ribbon. Or, press Ctrl + F1. Or, double- click a tab. Or, right-click a tab and select Unpin the Ribbon from the contextual menu.  To Change Program Settings: Click the File tab and click the Options button.  To Get Help: Press F1 to open the Help window. Type your question and press Enter.  To Create a New Document: Click the File tab, select New, select a template and click the Create button. Or, press Ctrl + N.  To Open a Document: Click the File tab and select Open, or press Ctrl + O.  To Save a Document: Click the Save button on the Quick Access Toolbar, or press Ctrl + S.  To Save a Document with a Different Name: Click the File tab, select Save As and enter a new name for the document.  To Preview a Document: Click the File tab and select Print, or press Ctrl + P.  To Print a Document: Click the File tab and select Print, or press Ctrl + P.  To View Advanced Printing Options: Click the File tab and select Print. Select from the options under Settings.  To Undo: Click the Undo button on the Quick Access Toolbar, or press Ctrl + Z. File tab Title bar Ruler Zoom slider View buttons Close button Insertion point Status bar Document window Vertical scroll bar Quick Access Toolbar Ribbon Horizontal scroll bar Minimize Window Free Cheat Sheets! Visit: cheatsheets.customguide.com © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  5. 5. Navigation Editing  To Open the Navigation Pane: Click the Find button in the Editing group on the Home tab. Or, press Ctrl + F.  To Search for a Word or Phrase: Click the Search box, type the word or phrase.  To Search for Graphics, Tables, Equations, or Comments: Click the Magnifying Glass and select an option from the list. Click the Search box, enter the information you are searching for, and press Enter.  To View Search Results: Click Results in the Navigation Pane.  To View a Document’s Headings: Browse Headings in your document tab.  To View a Document’s Pages: Browse Pages in your document tab. Styles  To Apply a Style: Select the text to which you want to apply the style and select the style you want to use from the Styles Gallery in the Styles group on the Home tab.  To Apply a Document Theme: Click the Themes button in the Document Formatting group on the Design tab of the Ribbon and select a theme.  To View All Available Styles: Click the Dialog Box Launcher in the Styles group on the Home tab.  To Change a Style Set: Look through styles by clicking the Change Styles button in the Styles group on the Home tab and choose the Style Set.  To Create a Style: Select the text that contains the formatting of the new style, right-click the text, and click on Styles. Select Create a Style from the contextual menu and Save Selection as a New Quick Style, enter a name for the style, and click OK.  To Check Your Styles: Select the text you wish to check. Click the Dialog Box Launcher in the Styles group on the Home tab of the Ribbon. Click the Style Inspector button in the Styles task pane. Formatting  To Format Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the dialog box.  To Copy Formatting with the Format Painter: Select the text with the formatting you want to copy and click the Format Painter button in the Clipboard group on the Home tab. Then, select the text you want to apply the copied formatting to.  To Indent a Paragraph: Click the Increase Indent button in the Paragraph group on the Home tab.  To Decrease an Indent: Click the Decrease Indent button in the Paragraph group on the Home tab.  To Create a Bulleted or Numbered List: Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the Paragraph group on the Home tab.  To Change Page Orientation: Click the Page Layout tab on the Ribbon, click the Orientation button in the Page Setup group, and select an option from the list.  To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the Header or Footer button in the Header & Footer group.  To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click the Page Break button in the Pages group.  To Cut or Copy Text: Select the text you want to cut or copy and click the Cut or Copy button in the Clipboard group on the Home tab.  To Paste Text: Place the insertion point where you want to paste and click the Paste button in the Clipboard group on the Home tab.  To Preview an Item Before Pasting: Place the insertion point where you want to paste, click the Paste button list arrow in the Clipboard group on the Home tab, and hold your mouse over the option you’d like to preview.  To Insert a Comment: Select the text where you want to insert a comment and click the Review tab on the Ribbon. Click the New Comment button in the Comments group. Type a comment, then click outside the comment text box.  To Delete a Comment: Select the comment, click the Review tab on the Ribbon, and click the Delete Comment button in the Comments group. Drawing and Graphics  To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the Online Pictures button in the Illustrations group. Type the name of what you’re looking for in the Office.com Clip Art field and press Enter.  To Insert a Picture: Click the Insert tab on the Ribbon and click the Pictures button in the Illustrations group. Find and select the picture you want to insert and click Insert.  To Insert a Screenshot: Click the Insert tab on the Ribbon and click the Take a Screenshot button in the Illustrations group. Select an available window from the list, or select the Screen Clipping option to take a screen clip.  To Draw a Shape: Click the Insert tab on the Ribbon. Click the Shapes button in the Illustrations group, and select the shape you want to insert. Then, click and drag where you want the shape located. Hold down the Shift key while you drag to draw a perfectly proportioned shape or straight line.  To Insert WordArt: Click the Insert tab on the Ribbon, click the WordArt button in the Text group, and select a design from the WordArt Gallery. Type your text. If necessary, click the text box and drag it to the desired position.  To Insert SmartArt: Click the Insert tab on the Ribbon, click the SmartArt button in the Illustrations group, select a layout, and click OK.  To Adjust Text Wrapping: Double-click the object, click the Wrap Text button in the Arrange group on the Page Layout tab, and select an option from the list.  To Resize an Object: Click the object to select it, click and drag one of its sizing handles ( ), and release the mouse button when the object reaches the desired size. Hold down the Shift key while dragging to maintain the object’s proportions while resizing it.  To Format an Object: Double-click the object and use the commands located on the Format tab.  To Delete an Object: Select the object and press the Delete key Tables  To Insert a Table: Click the Insert tab on the Ribbon, click the Table button in the Tables group, and select Insert Table from the menu.  To Insert a Column or Row: Click the Layout tab under Table Tools on the Ribbon and use the commands located in the Rows & Columns group.  To Delete a Column or Row: Select the column or row you want to delete, click the Layout tab under Table Tools on the Ribbon, click the Delete button in the Rows & Columns group, and select an appropriate option from the menu.  To Adjust Column Width or Row Height: Select the column or row you want to adjust, click the Layout tab under Table Tools on the Ribbon, and use the commands located in the Cell Size group. © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  6. 6. Try Interactive Training Learn by doing, not watching. Visit word.customguide.com Word Training Free Word Course! Short Interactive Fun www.customguide.com
  7. 7. Microsoft® Excel 2013 Cheat Sheet The Excel 2013 Screen Keyboard Shortcuts General Open a Workbook Ctrl + O Create New Ctrl + N Save Ctrl + S Preview and Print Ctrl + P Close a Workbook Ctrl + W Help F1 Run Spelling Check F7 Calculate worksheets F9 Create an absolute, F4 normal, or mixed reference Navigation: Move Between Cells , , ,  Right One Cell Tab Left One Cell Shift + Tab Down One Cell Enter Up One Cell Shift+Enter Down One Screen Page Down Up One Screen Page Up To Cell A1 Ctrl + Home To Last Cell Ctrl + End Go To Dialog Box F5 Editing Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Undo Ctrl + Z Redo Ctrl + Y Find Ctrl + F Replace Ctrl + H Select All Ctrl + A Edit active cell F2 Clear cell contents Delete Formatting Bold Ctrl + B Italics Ctrl + I Underline Ctrl + U Open Format Cells Ctrl + Shift Dialog Box + F Select All Ctrl + A Select entire row Shift+Space Select entire column Ctrl + Space Hide selected rows Ctrl + 9 Hide selected Ctrl + 0 columns The Fundamentals  The File tab menu and Backstage view contain commands for working with a program’s files, such as Open, Save, Close, New, and Print.  Cell addresses: Cells are referenced by addresses made from their column letter and row number, such as cell A1, A2, B1, B2, etc. You can find the address of a cell by looking at the Name Box under the clipboard  To Select a Cell: Click a cell or use the keyboard arrow keys to select it.  To Select a Cell Range: Click and drag to select a range of cells. Or, press and hold down the Shift key while using the arrow keys to move the mouse pointer to the last cell of the range.  To Select an Entire Worksheet: Click the Select All button where column and row headings meet. Or press Ctrl + A.  To Minimize the Ribbon: Click the Minimize Ribbon button on the Ribbon. Or, press Ctrl + F1. Or, right-click a tab and select Unpin the Ribbon from the contextual menu.  To Change Program Settings: Click the File tab and select Options.  To Use Zoom: Click and drag the zoom slider to the left or right. Or, click the Zoom Out and Zoom In buttons on the slider.  To Change Views: Click a View button in the status bar. Or, click the View tab and select a view.  To Create a New Workbook: Click the File tab, select New, and double-click workbook, or press Ctrl + N.  To Open a Workbook: Click the File tab and select Open, or press Ctrl + O.  To Save a Workbook: Click the Save button on the Quick Access Toolbar, or press Ctrl + S.  To Preview and Print a Workbook: Click the File tab and select Print, or press Ctrl + P.  To Undo: Click the Undo button on the Quick Access Toolbar, or press Ctrl + Z.  To Redo or Repeat: Click the Redo button on the Quick Access Toolbar, or press Ctrl + Y.  To Close a Workbook: Click the Close button, or press Ctrl + W.  To Get Help: Press F1 to open the Help window. Type your question and press Enter. File tab Quick Access Toolbar Title bar Zoom slider Ribbon Close button Name box View buttonsWorksheet tabs Scroll bars Formula Bar Active cell Columns Rows Free Cheat Sheets! Visit: cheatsheets.customguide.com © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  8. 8. Editing Formatting  To Edit a Cell’s Contents: Select the cell and click the Formula Bar, or double-click the cell. Edit the cell contents and press Enter.  To Clear a Cell’s Contents: Select the cell(s) and press the Delete key.  To Cut or Copy Data: Select cell(s) and click the Cut or Copy button in the Clipboard group on the Home tab.  To Paste Data: Place the insertion point where you want to paste and click the Paste button in the Clipboard group on the Home tab.  To Preview an Item Before Pasting: Place the insertion point where you want to paste, click the Paste button list arrow in the Clipboard group on the Home tab, and hold the mouse over the paste option to preview.  To Paste Special: Select the destination cell(s), click the Paste button list arrow in the Clipboard group on the Home tab, and select Paste Special. Select an option and click OK.  To Copy Using Auto Fill: Point to the fill handle at the bottom-right corner of the selected cell(s), then drag to the destination cell(s).  To Complete a Series Using AutoFill: Select the cells that define the series. Click and drag the fill handle to complete the series.  To Move or Copy Cells Using Drag and Drop: Select the cell(s) you want to move or copy, position the pointer over any border of the selected cell(s), then drag to the destination cells. To copy, hold down Ctrl key while dragging.  To Insert a Column or Row: Right-click to the right of the column, or below the row you want to insert. Select Insert from the contextual menu, or click the Insert button in the Cells group on the Home tab.  To Delete a Column or Row: Select the row or column heading(s). Right- click and select Delete from the contextual menu, or click the Delete button in the Cells group on the Home tab.  To Insert a Comment: Select the cell where you want to insert a comment and click the Review tab on the Ribbon. Click the New Comment button in the Comments group. Type a comment and click outside the comment box. Formulas and Functions  To Total a Cell Range: Click the cell where you want to insert the total and click the Sum button in the Editing group on the Home tab. Verify the selected cell range and click the Sum button again.  To Enter a Formula: Select the cell where you want to insert the formula. Type = and enter the formula using values, cell references, operators, and functions. Press Enter when you’re finished.  To Insert a Function: Select the cell where you want to enter the function and click the Insert Function button on the Formula Bar.  To Reference a Cell in a Formula: Type the cell reference (for example, B5) in the formula or click the cell you want to reference.  To Create an Absolute Cell Reference: Precede the cell references with a $ sign or press F4 after selecting cell(s) to make it absolute.  To Use Several Operators or Cell Ranges: Enclose the part of a formula you want to calculate first in parentheses. Charts  To Create a Chart: Select the cell range that contains the data you want to chart and click the Insert tab on the Ribbon. Click a chart type button in the Charts group and select the chart you want to use from the list.  To Insert a Sparkline: Select the cell range that contains the data you want to chart and click the Insert tab on the Ribbon. Select the sparkline you want to insert from the Sparkline group. Select the cell or cell range where you want to add the sparkline and click OK.  To Format Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the dialog box.  To Format Values: Use the commands in the Number group on the Home tab, or click the Dialog Box Launcher in the Number group to open the Format Cells dialog box.  To Copy Formatting with the Format Painter: Select the cell(s) with the formatting you want to copy and click the Format Painter button in the Clipboard group on the Home tab. Then, select the cell(s) you want to apply the copied formatting to.  To Apply a Cell Style: Select the cell(s) you want to apply a cell style to. Click the Cell Styles button in the Styles group of the Home tab on the Ribbon and select a style from the gallery.  To Format a Cell Range as a Table: Select the cells you want to apply table formatting to. Click the Format as Table button in the Styles group of the Home tab on the Ribbon and select a table format from the gallery.  To Apply a Document Theme: Click the Page Layout tab on the Ribbon, click the Themes button in the Themes group, and select a theme from the gallery.  To Apply Conditional Formatting: Select the cells to which you want to apply conditional formatting. Click the Conditional Formatting button in the Styles group of the Home tab. Select the formatting scheme you wish to use, then set the conditions in the dialog box.  To Adjust Column Width or Row Height: Drag the right border of the column header, or the bottom border of the row header. Double-click the border to AutoFit the column or row according to its contents. Workbook Management  To Insert a New Worksheet: Click the Insert Worksheet button next to the sheet tabs at the bottom of the program screen. Or, press Shift + F11.  To Delete a Worksheet: Select the sheet want to delete, click the Delete button in the Cells group on the Home tab, and select Delete Sheet. Or, right-click the sheet tab and select Delete from the contextual menu.  To Rename a Worksheet: Double-click the sheet tab, enter a new name for the worksheet, and press Enter.  To Change a Worksheet’s Tab Color: Right-click the sheet tab, select Tab Color, and choose the color you want to apply.  To Move or Copy a Worksheet: Click and drag a tab to move a worksheet. Hold down the Ctrl key while clicking and dragging to copy the worksheet.  To Split a Window: Click the View tab and click the Split button in the Window group. Or, press Alt + WS (one at a time).  To Freeze Panes: Place the cell pointer where you want to freeze the window, click the View tab on the Ribbon, click the Freeze Panes button in the Window group, and select an option from the list.  To Select a Print Area: Select the cell range you want to print, click the Page Layout tab on the Ribbon, click the Print Area button in the Page Setup group, and select Set Print Area.  To Adjust Page Margins, Orientation, Size, and Breaks: Click the Page Layout tab on the Ribbon and use the commands in the Page Setup group, or click the Dialog Box Launcher in the Page Setup group to open the Page Setup dialog box.  To Protect or Share a Workbook: Click the Review tab on the Ribbon and use the commands in the Changes group.  To Recover Autosaved Versions: Click the File tab on the Ribbon and select Info. Select an autosaved version from the Versions list. Or, click the Manage Versions button and select Recover Unsaved Workbooks. © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  9. 9. Try Interactive Training Learn by doing, not watching. Visit excel.customguide.com Excel Training Free Excel Course! Short Interactive Fun www.customguide.com
  10. 10. Microsoft® PowerPoint 2013 Cheat Sheets The PowerPoint 2013 Screen Keyboard Shortcuts The Fundamentals  To Create a New Presentation: Click the File tab, click New. Or, press Ctrl + N.  To Open a Presentation: Click the File tab and click Open, or press Ctrl + O.  To Save a Presentation: Click the Save button on the Quick Access Toolbar, or press Ctrl + S.  To Save a Presentation with a Different Name: Click the File tab, click Save As, enter a new name for the presentation, and click Save.  To Preview and Print a Presentation: Click the File tab and click Print, or press Ctrl + P.  To Close a Presentation: Click the File tab and click Close, or press Ctrl + W.  To Get Help: Press F1 to open the Help window. Type your question and press Enter.  To Exit PowerPoint: Click the File tab and click Exit. Open a Presentation Ctrl + O Create New Ctrl + N Save a Presentation Ctrl + S Print a Presentation Ctrl + P Close a Presentation Ctrl + W Insert a New Slide Ctrl + M Help F1 General Editing Formatting Bold Ctrl + B Italics Ctrl + I Align Left Ctrl + L Center Ctrl + E Justify Ctrl + J Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Undo Ctrl + Z Redo or Repeat Ctrl + Y Find Ctrl + F Replace Ctrl + H Select All Ctrl + A Navigation—Go To: The Next Slide Spacebar The Previous Slide Backspace Slide Show Delivery Begin Slide Show F5 Resume Slide Show Shift + F5 End Slide Show Esc Jump to Slide Slide # + Enter Toggle Screen Black B Toggle Screen White W Pause Show S Show/Hide Pointer A Change Arrow to Pen Ctrl + P Change Pen to Arrow Ctrl + A Erase Doodles E  The File tab menu and Backstage view contain commands for working with a program’s files, including New, Open, Save, Print and Close.  To Insert a New Slide: Click the Home tab and click New Slide in the Slides group, or press Ctrl + M.  To Change the Slide Layout: Click the Home tab, click the Layout button in the Slides group, and select a layout.  To Return a Slide to its Default Settings: Click the Home tab and click the Reset button in the Slides group.  To Apply a Document Theme: Click the Design tab on the Ribbon, click the More button in the Themes group, and select a theme from the gallery.  To View the Slide Master: Click the View tab on the Ribbon, click the Slide Master button in the Master Views group, and click the Slide Master.  To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the Header & Footer button in the Text group. Select the option(s) that you want and click Apply or Apply to All.  To Add a Section: Click the Home tab on the Ribbon, click the Section button in the Slides group, and click Add Section. Slides Quick Access Toolbar Title bar Slide stage Zoom slider Close button Slides preview pane Status bar View buttons Ribbon Notes and Comments Free Cheat Sheets! Visit: cheatsheets.customguide.com © 2014 CustomGuide Free Cheat Sheets! Learn by doing, not watching. www.customguide.com
  11. 11. x XFormatting Images, Multimedia, and Objects Views  To Cut or Copy Text: Select the text you want to cut or copy and click the Cut or Copy button in the Clipboard group on the Home tab.  To Paste Text: Place the insertion point where you want to paste and click the Paste button in the Clipboard group on the Home tab.  To Format Selected Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the Font dialog box.  To Copy Formatting with the Format Painter: Select the text with the formatting you want to copy and click the Format Painter button in the Clipboard group on the Home tab. Then, select the text you want to apply the copied formatting to.  To Change Paragraph Alignment: Select the paragraph(s) and click the appropriate alignment button ( Align Left, Center, Align Right, or Justify) in the Paragraph group on the Home tab.  To Create a Bulleted or Numbered List: Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the Paragraph group on the Home tab.  To Change Paragraph Line Spacing: Select the paragraph(s), click the Line Spacing button in the Paragraph group on the Home tab, and select an option from the list.  To Correct a Spelling Error: Right-click the error and select a correction from the contextual menu. Or, press F7 to run the Spell Checker.  To Add a Slide Transition: Navigate to the slide you want to add a transition to. Click the Transitions tab on the Ribbon, click the More button in the Transition to This Slide group, and select a transition effect.  To Add an Animation Effect to an Object: Select the object that you want to animate, click the Animations tab on the Ribbon. Click the More button in the Animation group, and select an animation effect.  To Copy Animation Effects from One Object to Another: Select the object with the animation effect you want to copy, click the Animations tab on the Ribbon, and click the Animation Painter button in the Advanced Animation group. Then, click the object you want to apply the copied animation effect to.  To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture button in the Images group. Find the picture you want to insert and click Insert.  To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the Online Pictures button in the Illustrations group. Type the name of what you’re looking for in the Office.com Clip Art field and press Enter.  To Insert a Video file: Click the Insert tab on the Ribbon and click the Video button in the Media group and click Video On My PC. Find the video you want to insert and click Insert.  To Insert a Video from the Web: Click the Insert tab on the Ribbon, click the Video button list arrow in the Media group, and select Online Video. Search for videos on the web, select your choice, and click Insert.  To Insert an Audio clip: Click the Insert tab on the Ribbon, click the Audio button list arrow in the Media group, and select Audio On My PC or Online Audio. Find the audio clip that you want to insert and click Insert.  To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes button in the Illustrations group, and select the shape you want to insert. Then, click where you want to draw the shape and drag until the shape reaches the desired size. Hold down the Shift key while you drag to draw a perfectly proportioned shape or straight line.  To Insert SmartArt: Click the Insert tab on the Ribbon and click the SmartArt button in the Illustrations group. Select the SmartArt you want to insert and click OK.  To Format an Object: Double-click the object and use the commands located on the Format tab.  To Move an Object: Click the object and drag it to a new location. Release the mouse button when you’re finished.  To Resize an Object: Click the object to select it, click and drag one of its sizing handles ( ), and release the mouse button when the object reaches the desired size. Hold down the Shift key while dragging to maintain the object’s proportions while resizing it.  To Delete an Object: Select the object and press the Delete key. Transitions and Animation Effects Slide Show Delivery  To Present a Slide Show: Click the Slide Show button on the status bar, or press F5.  To Use the Laser Pointer: In Slide Show view, press and hold down the Ctrl key while clicking and holding the left mouse button.  To Use the Pen: In Slide Show view, press Ctrl + P and then draw on the screen. Press Ctrl + A to switch back to the arrow pointer. Press E to erase your doodles.  To Advance to the Next Slide: Press Spacebar. Or, click the left mouse button.  To Go Back to the Previous Slide: Press Backspace or Page Up.  To Add Slide Timings: Click the Slide Show tab on the Ribbon and click the Rehearse Timings button in the Set Up group. Navigate through the presentation, pausing on each slide for the amount of time you wish to display it during your show. Click Yes to save your timings.  To End a Slide Show: Press Esc. Outline view: This view focuses on content. You can use this for adjusting text structure or adding a large amount of text. Normal view: This is the default view in PowerPoint 2013. Normal view includes the Slide pane and Notes pane. Slide Sorter view: Displays all the slides in the presentation on one screen. Use Slide Sorter view to rearrange the order of slides or add transition effects between slides. Slide Show view: Displays the presentation as an electronic slide show. Whenever you deliver a presentation in front of an audience, Slide Show view is the view to use. Reading View: Similar to Slide Show view, it displays the presentation in a window with simple controls, making it easy to review. Notes Page view: Displays all presentation slides in a print layout with your notes beneath. © 2014 CustomGuide Free Cheat Sheets! Learn by doing, not watching. www.customguide.com
  12. 12. Try Interactive Training Learn by doing, not watching. Visit powerpoint.customguide.com PowerPoint Training Free PowerPoint Course! Short Interactive Fun www.customguide.com
  13. 13. Working with Databases and Objects Keystroke Shortcuts Getting Started Window  To Create a Database: Click a template category in the list and click the template you want to use. Click Create. Or, click the Blank Database button.  To Open an Existing Database: Click a database in the Recent list or click Open Other Files and browse for it. Access 2013 Screen General Open a Database Ctrl + O Close a Database Ctrl + W Print Current View Ctrl + P Delete Delete Undo Ctrl + Z Help F1 Delete Record Ctrl + - Cancel Changes Esc Insert Date Ctrl + ; InsertTime Shift + Ctrl + : Insert Value from Ctrl + ’ SameField in (Apostrophe) Previous Record Check Spelling F7 SwitchApplications Alt + Tab Navigation Next Field Tab Previous Field Shift + Tab Next Screen Page Down Previous Screen Page Up First Record Ctrl + ↑ Last Record Ctrl + ↓ Toggle Navigation Pane F11 Database Objects Editing Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Find Ctrl + F Replace Ctrl + H SelectAll Ctrl +A Tables store related data in rows (records) and columns (fields). Queries view, filter, calculate, change, sort, and examine the data stored in tables. Forms are custom screens that provide an easy way to enter and view data in a table. Reports present data from a table or query in a printed format. Macros automate common tasks and can be run by clicking a button or pressing a shortcut key. Modules are groups of procedures written in Visual Basic and used to automate tasks. Page objects have been replaced by Windows SharePoint Services. Pages in old databases can still be viewed—but not edited—in Internet Explorer.  To Open an Object: Double-click the object in the Navigation Pane.  To Create a New Object: Click the Create tab on the Ribbon and click a button for the object or wizard you want to use on the Objects bar.  To Modify an Object: Open the object or click its tab in the window, click the Format tab on the Ribbon, click the View button in the Views group and select Design View or Layout View.  To Delete an Object: Select the object and press Delete. Click Yes.  To Rename an Object: Right-click the object, select Rename from the contextual menu, enter the new name, and press Enter.  To Repair/Compress a Database: Click the Database Tools tab and select Compact and Repair Database.  To Import Data: Click the External Data tab on the Ribbon and click the type of file you want to import from in the Import group. Follow the onscreen instructions.  To Export Data: Click the External Data tab on the Ribbon and click the type of file you want to export to in the Export group. Follow the onscreen instructions. Design View Properties Alt + Enter Open object in Ctrl + Enter Design View Save Object Ctrl + S Microsoft ® Access 2013 Cheat Sheet Table open in Datasheet ViewStatus bar Objects in the Navigation Pane Object Tabs Close button Title barQuick Access Toolbar Ribbon Free Cheat Sheets! Visit: cheatsheets.customguide.com © 2014 CustomGuideLearn by doing, not watching. www.customguide.com
  14. 14. Working with Tables Field Data Types Creating Table Relationships Linking Tables tells Access how two tables are related to each other. The fields that you use to link two tables must contain the same concept in two different tables. A primary key field from one table is often used when linking two tables. 1. Click the Database Tools tab on the Ribbon and click the Relationships button in the Relationships group. 2. If necessary, click the Design tab and then click the Show Table button. In the Show Table window, select a table you want to link, click the Add button, and repeat for each table. Click Close. 3. Drag a field from one table and drop it on the related field in the second table. (Optional) Check the Enforce Referential Integrity box. Click Create. Working with Table Data  Database information can be directly added and modified from tables and some queries and forms.  To Add a Field to a Table: Enter data in the cell below the Field Name column header. Or, in Datasheet View, click a Data Type option from the Fields tab under Table Tools. Your field will be added and you can give it a name.  To Add a New Record: Enter data in the bottom row of the table.  To Select a Record: Click the Record selector (grey square) to the left of the record.  To Delete a Record: Select the record, click the Home tab on the Ribbon and click the Delete button in the Records group. Click Yes.  To Spell Check: Click the Home tab on the Ribbon and click the Spelling button in the Records group, or press F7.  To Find Information: Place the cursor in the field that contains the value you want to search for, click the Home tab on the Ribbon and click the Find button in the Find group or press Ctrl + F. Type the value you want to search for in the Find What box and click Find Next.  To Replace Information: Place the cursor in the field that contains the value you want to replace, click the Home tab on the Ribbon and click the Replace button in the Find group or press Ctrl + H. Type the value you want to search for in the Find What box and the new value in the Replace With box. Click Find Next until you’ve found what you’re looking for, then click Replace or Replace All to replace every instance of the value.  To Sort Information: Place the cursor in the field that you want to sort by, click the Home tab and click either the Ascending or Descending button in the Sort & Filter group. Or, right-click on the field and select the sort button from the contextual menu.  To Filter Information: Place the cursor in the field that contains the values you want to filter by, click the Home tab on the Ribbon and click the Filter button in the Sort & Filter group. Check the boxes for the values you want to filter for.  To Remove a Filter: Click the Toggle Filter button in the Sort & Filter group.  To Change a Field’s Data Type: Select the field you want to change, click the Datasheet tab on the Ribbon, and click the Data Type list arrow in the Data Type & Formatting group. Select a data type. Data Type Description Short Text Stores text, numbers, or a combination of both, up to 255 characters long. Long Text Stores long text entries—up to 64,000 characters long. Number Stores numbers that can be used in calculations. Date/Time Stores dates, times, or both. Currency Stores numbers and symbols that represent money. AutoNumber Automatically fills in a unique number for each record. Yes/No Stores only one of two values, such as Yes or No. OLE Object Stores objects created in other programs, such as a graphic, Excel spreadsheet, or Word document. Hyperlink Stores clickable links to Web pages on the Internet or files on a network. Lookup Wizard A wizard that helps you create a field whose values are selected from another table, query, or list of values. Attachment Allows you to attach files and images to your database. Working with Queries  To Create a Select Query: Click the Create tab on the Ribbon and click th Query Wizard button in the Other group. Click Simple Query Wizard and click OK. Follow the onscreen instructions to select the fields you want to use from the desired tables and create the query. If you want to filter records, view the query in Design view and enter the criteria in the Criteria row.  To Switch Views: Click the Home tab on the Ribbon and click the View button in the Views group.  To Summarize Values: Open the Query in Datasheet View, click the Home tab on the Ribbon and click the Totals button in the Records group. Click the list arrow in a column in the Total row in the query and select a calculation type (Sum, Average, etc.). Criteria Example Description “London” Displays records where the field equals “London.” Between 1/1/00 and 12/31/00 Displays records where the date is between 1/1/00 and 12/31/00. NOT "USA" or "" Displays records where the field does not contain the text "USA" and is not blank. Like “S*” Displays records where the field text starts with an “S.” IS NULL Displays records where the field is blank. IS NOT NULL Displays records where the field is not blank. 100 Displays records whose field value is greater than 100. Start adding a new record here Record selector To add a field to the query, click and drag it from the table down to the design grid Design gridSort Order Show Results Criteria rows The queried tables appear here. You can also link tables © 2014 CustomGuideLearn by doing, not watching. www.customguide.com
  15. 15. Try Interactive Training Learn by doing, not watching. Visit training.customguide.com Interactive Training Free Training Course! Short Interactive Fun www.customguide.com
  16. 16. ©2013 Custom Guide Interactive Learning cheatsheet.customguide.com | 888-903-2432 Microsoft Lync 2013 Quick Reference Card The Lync 2013 Window The Fundamentals General Accept invitation Decline invitation Contact tab Persistent chat tab Conversation tab Phone tab Open Help Phone/Video Take back screen Stop sharing screen End a call Put call on hold Mute audio Camera on/off Transfer call Full screen video Exit full screen IM Window Send a file Show/Hide IM area View participants Save IM record Add carriage return Switch tabs Mark important + A + Esc Ctrl + 1 Ctrl + 2 Ctrl + 3 Ctrl + 4 F1 Ctrl + Alt + Space Ctrl + Shift + S Alt + Q Ctrl + Shift + H + F4 + F5 Ctrl + Shift + T F5 Esc Ctrl + F Ctrl + W Ctrl + R Ctrl + S Shift + Enter Ctrl + Tab Ctrl + Shift + I Availability Options Available: Online and able to be contacted. Automatically set for online users. Busy: Would prefer not to be interrupted. Currently in a call or meeting. Do Not Disturb: Don’t want to be contacted or are presenting in a Lync meeting. Offline: Not signed in or have blocked your presence from others. Be Right Back: Stepping away from the computer for a moment. Away/Inactive: Away from the computer or inactive for a certain amount of time. Off Work: Not working and would prefer not to be contacted. Keyboard Shortcuts • To Reset Your Presence Status: Click the Availability menu and select your presence status. Or, select Reset Status to set it according to your activity and Outlook calendar. • To Let People Know What’s Happening in Your Day: Click the note box above your name and type a note, such as “Meeting with a client on location.” • To Set Your Location: Lync displays a location related to the network to which you’re connected. Rename this location to make it more meaningful, such as “Work” or “Home.” • To Add a Contact: Type a person’s name or email address in the Find a contact search field. Right-click the person, select Add to Contacts List, and select the group where you want to add the contact. • To Add a Contact to a Group: Click and drag a contact into the group. Or, right- click the contact, select Move/Copy Contact To, and select the desired group. • To Accept an Instant Message Invitation: Click the alert that appears. • To Start an Instant Messaging Conversation: Double-click the contact. Or, point at the contact’s picture and click the IM button on the Quick Lync bar. • To Send an Instant Message: Type your message in the text box, and press Enter. • To Ignore an Instant Message: Click the Ignore button in the alert. The contact will not receive an indication that you declined the message. • To Begin an Instant Message Conversation with a Group: Right-click the contact group and select Send an Instant Message. • To Begin an Instant Message with Several People: Press and hold the Ctrl key as you click multiple contacts, then right-click and select Send an Instant Message. • To Invite Additional People to an Existing IM Conversation: Click and drag a contact name from the Contact list into the conversation window. Or, click the People Options menu in the conversation window and select Invite More People from the menu.
  17. 17. ©2013 Custom Guide Interactive Learning cheatsheet.customguide.com | 888-903-2432 IM Conversations Calls and Video Meetings • To Set a Contact as a Workgroup Contact: Right-click the contact, select Change Privacy Relationship, then select Workgroup. You will receive conversation notifications from these contacts even when your status is Do Not Disturb. • To View a Saved Conversation: Click the Conversations tab in the main Lync window. Double-click a conversation to review it. • To View or Hide Participants: Click the Participants menu. • To Change Font Type, Size, or Color: Click the Font button and select the color, font type, or size you wish to use. • To Change the Default Text Format for All IM Conversations: Click the More Options button. Click the General tab. Select the Change Font button and select the font options you wish to use. Then click OK. • To End a Conversation: Click the Close button in the Conversation window. • To Insert an Emoticon: Click the Emoticon button and select the emoticon you wish to use. • Change Conversation Saving Settings: Select Lync Options and click the Personal tab from the menu in the main Lync window. • To Share a File: Click the Present button in the Conversation window. Select the Attachments tab, click Add Attachments, select the file you wish to share, and select Open. Or, simply click and drag the file into the IM text box. • To Share Your Desktop or a single Program: Click the Present button and select either Desktop, PowerPoint, or Program. • To Make a Call: Point to a contact’s image and click the Call button on the Quick Lync bar. • To Make a Video Call: Point to a contact’s image and click the Video button on the Quick Lync bar. • To Accept a Video Call: Click anywhere inside the video call notification. The conversation window opens and shows the caller’s video stream. To begin streaming for the other party, click Start My Video. • To Answer a Call: Click anywhere inside the call notification. Or, if Lync is set up to use your desk phone, pick up the receiver. • To Add Video or Audio to an Existing Instant Messaging Conversation: Click the Call or Video button in the conversation window. • To Schedule a Meeting in Lync: Select the contacts you want to invite in the Contacts list. Right-click and select Schedule a Meeting. • To Start an Unscheduled Meeting: In the main window, click the Options list arrow and select Meet Now. Click the Participants button, select Invite More People, and choose participants from your Contacts list. • To Use OneNote to Take Public Meeting Notes: Click the Present button, select the OneNote tab, and click the MyNotes button. OneNote automatically creates a shared notebook that can be updated and viewed by everyone in real time. • To Use Whiteboard for Collaboration: Click the Present button and select Whiteboard on the Present tab. Contacts • To Change Contact List Views: Click the Groups, Status, Relationship, or New tab to sort your contacts accordingly. • To Create a New Contact Group: Right-click any group name and select Create New Group from the shortcut menu. Give the group a name. • To Reorder Contact Groups: Click and drag a group to where you would like it to appear within the list. • To Delete a Contact Group: Right-click the group and select Delete Group. • To Collapse or Expand a Contact Group: Click the group header to show or hide the contacts within that group. • To Email a Contact: Point to a contact’s image, select More Options from the Quick Lync bar, then select Send an Email Message. • To Use the Quick Lync bar: Point to a contact’s image so that the Quick Lync bar appears, then select Instant Message, Call, Video, Contact Card, or More Options. • To Hide the Quick Lync bar: Move the mouse away from the contact’s picture. • To View a Contact Card: Point to a contact’s image and select Contact Card from the Quick Lync Bar.
  18. 18. Try Interactive Training Learn by doing, not watching. Visit training.customguide.com Interactive Training Free Training Course! Short Interactive Fun www.customguide.com
  19. 19. Microsoft® Outlook 2013 Cheat Sheet  To Access the Inbox: Click the Mail button in the Navigation Bar.  To Check for New Messages: Click the Send/Receive button on the Quick Access toolbar, or press F9.  Message Indicators: Message has not been read. Message has been read. File is attached to the message. Message has high or low importance.  To Open a Message: Click a message to preview or double-click to open it.  To Reply to the Message Sender: Click the message, click the Reply button, type your reply, and click the Send button.  To Reply to All Message Recipients: Click the message, click the Reply to All button, type your reply, and click the Send button.  To Forward a Message: Click the message, click the Forward button, enter e-mail addresses in the To box, enter comments in the text box, and click the Send button.  To Delete a Message: Select the message and press the Delete key.  To Create a New Message: 1. Click the New button or press Ctrl + N. 2. Enter the e-mail addresses in the To box, or click the To button to use the address book. 3. Click the Cc button and select the e-mail addresses for recipients to whom you want to send a copy of the message. 4. Enter the subject of the message in the Subject box. 5. Enter the text of your message in the text box. 6. Click the Send button.  To Attach a File: Create a new message, click the Attach File button in the Include group on the Ribbon in the Message window, select the file you want to send, and click Insert.  To Send a Blind Carbon Copy (Bcc): In the message window, click the Options tab on the Ribbon and select Show Bcc in the Fields group. Click the Bcc: button and select the e-mail addresses for recipients to whom you want to send a blind copy of the message.  To Open an Attachment: Double-click the attachment at the top of the message window. Outlook 2013 Screen Mail folders Title Bar Messages Navigation Bar Ribbon Status Bar To-Do Bar Reading Pane Navigation Pane Shortcuts Add shortcuts to folders and locations in Outlook for quick access. Use to organize to-do lists, track task progress, and delegate tasks. Contains mail-related folders like your Inbox, Sent Items and Search Folders. Use the Favorite Folders at the top of the pane for easy access to frequently- used mail folders. Enables you to view and schedule appointments, events, and meetings. View shared calendars and compare calendars by viewing them side by side. Use to store and keep track of addresses, numbers, and e-mail addresses. Notes Use like electronic Post-It® Notes to write down information. Folder List Displays a list of all your Outlook folders in the Navigation pane. Messages: Basic Tasks New Delete Move to Folder Reply to the Sender Reply to All Recipients Forward Message Address Book Find a Contact Mark for Follow Up Save Ctrl + S Print Ctrl + P Undo Ctrl + Z Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Check Spelling F7 Check for Mail F9 Save, Close, Alt + S and Send Reply Ctrl + R Reply to All Alt + L Address Book Ctrl + Shift + B Help F1 Switch Between Alt + Tab Applications New Item Ctrl + N Keyboard Shortcuts Free Cheat Sheets! Visit: cheatsheets.customguide.com © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  20. 20. Message Window Features Like in Outlook 2010, the File menu and Ribbon replace the Office button and Standard Toolbar in Outlook 2013. Ribbon Quick Access Toolbar Calendar Contacts  To Flag a Message as a To-Do Item: Right-click the message, select Follow Up from the contextual menu, and select a flag. Or, click the flag icon on the message. Or, select the message, click the Follow Up button on the Ribbon and select a flag.  To Clear a Flagged Message: Right-click the message, select Follow Up from the contextual menu, and select Clear Flag.  To Categorize a Message by Color: Click the Quick Click icon on the message. Or, right-click the message, select Categorize from the contextual menu, and select a color category. Or, select the message, click the Categorize button on the Ribbon, and select a flag.  To Recall a Message: Open the Sent Items folder. Double-click the message, click the Actions button in the Move group on the Ribbon, and select Recall This Message. Choose to delete the message or replace the message with a new one in the dialog box and click OK. You can only recall a message if you are using MS Exchange Server and the recipient has not opened it.  To Resend a Message: Open the Sent Items folder. Double-click the message, click the Actions button in the Move group on the Ribbon, and select Resend This Message. Enter new recipients in the message window and click Send.  To Save a Message as a Draft: Click the Save button on the Quick Access Toolbar in the message window. The message appears in the Drafts folder.  To Move an Item to a Different Folder: Select the item, click the Move to Folder button and select the destination folder. Or, click and drag the item to a different folder in the Navigation Pane.  To View Your Contacts: Click the People button in the Navigation Bar.  To Create a New Contact: Click the New button on the Ribbon.  To Edit a Contact: Double-click the contact.  To Find a Contact: Type words to search for in the Search Contacts box.  To Delete a Contact: Select the contact and press the Delete key.  To Change Views: Select the desired view in the Current View section of the Contacts Navigation pane. To View the Calendar: Click the Calendar button in the Navigation Bar.  To Change Views: Click the View tab on the menu bar and select the desired view. Or, click one of the Day, Week, or Month view buttons.  To Schedule an Appointment: Click the New button or press Ctrl + N.  To Schedule a Recurring Appointment: Click New Items on the Ribbon and select Appointment from the menu. Click the Options arrow and then the Recurrence button. Fill in the fields and click OK.  To Schedule a Meeting Request: Click the New Meeting button on the Ribbon and in the To…field type the contact that you wish to include.  To Schedule an All Day Event: Click New Items arrow on the Ribbon and select New All Day Event from the menu.  To Reschedule an Item: Double-click the meeting, appointment, or event, make your changes and click the Save & Close button. Tasks and To-Do Items  To View Your Tasks: Click the Tasks button in the Navigation Bar.  To Create a New Task: Click the New button, press <Ctrl + <N, or type a new task in the text box at the top of the window or in the “Type a new task” box in the To- Do Bar.  To Complete a Task: In Simple List view, check the task’s check box.  To Delete a Task: Select the task and press the Delete key.  To Create a Recurring Task: Double-click the task and click the Recurrence button on the Ribbon.  To Assign a Task: Double-click the task, click the Assign Task button in the Manage Task group on the Ribbon, enter the person’s name in the To box, and click Send.  To Create a Distribution List: Click the New Items button arrow on the Ribbon and point to More Items and select Contact Group. Click Add Members in the Members group on the Ribbon, select the location of the contacts you wish to use and select a name in the list. Click the Members button and repeat for each name to be added. Click OK, then click Save & Close in the Actions group.  To Create a Signature: Go to File, select Options and click the Mail tab. Click the Signatures button, and create the new signature.  To Change a Message’s Options: In the message window, click the Options tab on the Ribbon and click the More Options Dialog Box Launcher . Here you can specify the level of importance or sensitivity of the message, add voting buttons to the message, indicate where replies should be sent to, choose to receive read receipts and encrypt the message or delay its delivery.  To Use the Rules Wizard: 1. Make sure that you’re in the Inbox. 2. Click File on the menu bar, click the Info tab select Manage Rules and Alerts, and click the New Rule button. 3. Select the type of rule you want to create and click Next. 4. Click the first piece of underlined text in the Step 2 box, which may be people or distribution lists, specific words, etc. 5. Specify the criteria—a person’s name, a keyword, etc.—and click OK. 6. Click the next piece of underlined text in the Step 2 box and specify the name of the folder where you want to move the messages or the action you want done to the message. 7. Click Finish to complete the rule and click OK. Messages: Advanced Tasks New Appointment View Group Schedules Share CalendarGo to Today © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  21. 21. Try Interactive Training Learn by doing, not watching. Visit outlook.customguide.com Outlook Training Free Outlook Course! Short Interactive Fun www.customguide.com
  22. 22. Microsoft® Project 2013 Cheat Sheet Project 2013 Screen Common Views To Display a View: Select the View tab and choose from the Task Views available. Gantt Chart: Default view. Displays a list of tasks with bar chart information. Task Usage: Displays a list of tasks showing assigned resources under each task. Network Diagram: Displays a sequence or logic diagram that shows the project’s tasks and dependencies. Calendar: Displays tasks and durations in a monthly calendar. Other Views: Provides additional views:  Task Form: Detailed information of the select task.  Task Sheet: List of all the tasks and selected details.  Timeline: An expanded view of the timeline. Keystroke Shortcuts Save Project File Ctrl + S Close Current Project Ctrl + W Open Existing Project Ctrl + O Print/Print Preview Ctrl + P Task or Resource Shift + F2 Information Assign Resources Alt + F10 Copy Ctrl + C Cut Ctrl + X Paste Ctrl + V Help F1 Go To Selected Ctrl + Shift Task + F5 Link Selected Task Ctrl + F2 Unlink Selected Ctrl + Shift Task + F2 Create a Hyperlink Ctrl + K Zoom In Ctrl+ / Zoom Out Ctrl + Shift + * Undo Ctrl + Z Redo Ctrl + Y Bold Ctrl + B Italics Ctrl + I Underline Ctrl + U Project 2013 Fundamentals  To Create a New Project: Click the File tab, click the New tab and click the Blank Project option. Or press Ctrl + N.  To Use a Template: Click the File tab, click the New tab. Select a template from the menu and click OK.  To View Information About the Project: Select the Project tab and click Project Information in the Properties group.  Set the Working Time Calendar: Select the Project tab and click Change Working Time in the Properties group. Select the date(s) you want to change and select a new calendar, or enter the new working hours in the Start and Finish boxes.  To Use Spell check: Select the Project tab and click Spelling in the Proofing group.  To Use Undo and Redo: Click the Undo button and Redo button on the Quick Access toolbar.  To Adjust the Timescale: Select the View tab and choose from the options in the Timescale list arrow in the Zoom group.  To Adjust the Zoom Level: Select the View tab and click the Zoom button to either zoom in or zoom out. Alternatively, click the Entire Project button to zoom to a level where the whole project is visible.  To Save a Project File: Click the Save button on the Quick Access toolbar or click File tab and select Save or Save As if you wish to change the file name or location.  To Set a Baseline Plan: Click the Project tab, click the Set Baseline drop list arrow in the Schedule group and choose Set Baseline. Click the Set Baseline Plan option, choose the baseline number, save the plan for the entire project or selected tasks, and click OK.  To Set an Interim Plan: Click the Project tab, click the Set Baseline drop list arrow in the Schedule group and choose Set Baseline. Select the baseline details and click OK. Click the Set Interim plan option, choose where to copy from and where they should be copied into, save the plan for the entire project or selected tasks, and click OK.  To Show or Hide the Planning Wizard: Click the File tab and click Options. Click the Advanced tab and either select or deselect the Advice from Planning Wizard checkbox.  To View a Task’sUsage: Select the task and click the View tab. Click the Task Usage button in the Task Views group.  To Get Help: Press F1 to open the Project Help task pane, type your question, and click the Search button. Status Bar Time line File Tab Quick Access Toolbar Minimize RibbonTitle Bar Vertical Scroll Bar Horizontal Scroll Bar Gantt ChartGantt Spreadsheet Close Button Pane divider Ribbon © 2014 CustomGuideLearn by doing, not watching. www.customguide.com Free Cheat Sheets! Visit: cheatsheets.customguide.com
  23. 23. Plan and Manage the Project Working with Resources and Costs  There are six basic steps to follow when planning a project: (1) Define a project (2) Plan project activities (3) Plan for and gather resources (4) Plan project costs (5) Plan for quality and risks (6) Plan security and communication. The Resource Tab  To Enter Resource Availability: Click the Information button in the Properties group. Enter the Available To and Available From dates in the Resource Availability table, and enter the Maximum Units available in the Units field.  To Assign a Resource: Select a task and click the Assign Resources button, select the resource(s) and click Assign.  To Enter Costs: Click the Information button in the Properties group and click the Costs tab. Enter amounts in the Standard Rate field, the Overtime Rate field, or the Per Use Cost fields. Then choose when you’d like to begin accruing the resource cost in the Cost Accrual field. Viewing the Project  Applying a Split View: Select one of the options from the Timeline or Details list arrows in the Split View group on the VIEW tab.  Applying Groups: Select one of the options from the Group By list arrow in the Data group on the VIEW tab.  Applying Filters: Select one of the options from the Filter list arrow in the Data group on the VIEW tab.  Sort the Information: Select one of the options from the Sort list arrow in the Data group on the VIEW tab.  View the Critical Path: In the Gantt Chart View, select Critical from the options in the Highlight list arrow in the Data group on the VIEW tab. Tracking Progress Always save a baseline plan before beginning to track progress.  Update Tasks: Select the task you want to update and select the percentage complete in the Schedule group on the TASK tab.  Update Resources: In Resource Usage or Task Usage view, select the resource you wish to update, click the Details button in the Properties group on the RESOURCE tab and update the Work value.  Update Costs: Turn off automatic cost updating: click the File tab and select Options. Click the Schedule tab and select the Off option for Calculate project after each edit at the bottom of the menu.  Check Project Variance: In a task or resource view, click the VIEW tab and click the Tables list arrow. Click More Tables and select Variance from the options. Balancing the Project  To Identify an Overallocated Resource: In the Resource Usage View, select Overallocated Resources from the options in the Highlight list arrow on the VIEW tab.  To Balance Overallocated Resources Automatically: Click the Leveling Options button in the Level group on the RESOURCE Tab. Select Automatic under Leveling Calculations.  To Reassign Work: Open Gantt Chart view, select the overallocated resource and click the Assign Resources button in the Assignments group on the RESOURCE tab. Select the overallocated resource, click the Remove button, select another resource and click Assign.  Project management is the process of planning, organizing, and managing tasks and resources to accomplish an objective within constraints of time, resources, or cost.  Adjusting one constraint of the Project Triangle affects the other two. Working with Tasks The Task Tab  To Enter a Task: Type the task’s name in the Task Name column and press Enter.  To Enter a Duration: Type the duration (m = minutes; h = hours; d = days; w = weeks; mo = months) in the Duration column and press Enter.  To Create a Milestone: Enter 0 (zero) in the Duration column. Or, click the Information button in the Properties group, select the ADVANCED tab and click the Mark task as Milestone check box.  To Create a Recurring Task: Click the Task list arrow in the Insert group and select Recurring Task from the list. Enter information into the Recurring Task Information dialog box.  To Access Task Information: Select the task and click the Information button in the Properties group. Or, press Ctrl + F2  To Organize the Task List: Create summary tasks and subtasks by selecting the task(s) and clicking the Outdent Task or Indent Task buttons in the Schedule group.  To Link Tasks: Press Ctrl and select the two tasks you want to link in the order that you want to link them and click the Link Tasks button in the Schedule group.  To Unlink Tasks: Press Ctrl and select two linked tasks in the order they are linked. Click the Unlink Tasks button in the Schedule group.  To Split a Task: Select the task, click the Split Tasks button in the Schedule group, and use the dividing tool to split the task’s Gantt bar.  To Enter Lag or Lead Time: Click the successor task and click the Information button in the Properties group. Click the Predecessors tab and enter a lead time with a (-) minus sign, or lag time with a (+) plus sign in the Lag box.  To Enter a Task Deadline or Constraint: Click the task to which you want to add a deadline and click the Information button in the Properties group. Click the Advanced tab, and select a date in the Deadline box, or select the relevant constraint and enter the Constraint date.  To Assign a Task Calendar: Select the task, click the Information button in the Properties tab and click the Advanced tab. Click the Calendar list arrow and select a calendar from the drop-down list.  To Apply a Filter: Click the Filter list arrow for the relevant column and select the filter you want to apply to the project. Project Triangle Time – Know the deadline for your project. Cost – This includes the people and the equipment that do the work, and the materials they use. Scope – This includes the quality, functions, and features of your product or service, and the work required to deliver it. © 2014 CustomGuideLearn by doing, not watching. www.customguide.com
  24. 24. Try Interactive Training Learn by doing, not watching. Visit training.customguide.com Interactive Training Free Training Course! Short Interactive Fun www.customguide.com
  25. 25. Microsoft® SharePoint Foundation 2013 Cheat Sheets SharePoint Window Permission Levels Quick Launch Tip  Full Control: Site Owners are given this permission level by default.  Design: Create lists and document libraries, edit pages and change the site appearance.  Contribute: Add, edit, and delete existing items in libraries and lists. Site Members are given this permission level by default.  Read: View and open items, pages and documents. Site Visitors are given this permission level by default.  Limited Access: Get access to a specific list, item, or document without access to the entire site. Because the Quick Launch bar is customizable (depending on your permission level) not all the lists and libraries may be listed here. If you can’t find what you’re looking for, go to the Site Contents page. The Fundamentals  To navigate in a SharePoint site: SharePoint works like any other website, and depending on your permission level, you will have access to the Office Ribbon for editing and formatting.  To view all the content on the Current Site: Click the Site Contents link at the bottom of the Quick Launch bar to view all the lists, libraries, discussion boards, surveys, and subsites.  Understanding Permission Levels: Each user that has access to a site is assigned a permission level. See the list on the right for more information about permission levels in SharePoint.  To Search: Click in the Search box at the top of the page. Type your search word or term and press <Enter>.  To Change Views: You can change how items are displayed in a library or list by changing views. Click the LIST or LIBRARY tab on the Ribbon and then select the Current View list arrow in the Manage Views Group to select the view you want to use.  To Sign Out: Click the User menu at the top of the screen and select Sign Out.  To Sign In as a Different User: Sign out and then on the logon window, click the Use another account option. Enter the alternative user information in the dialog boxes provided and logon.  To Change User Settings: Click the User menu at the top of the screen and select My Settings. Click the Edit Item link and update or change your settings as necessary.  To Get Help: Click the Help button in the top right corner of the SharePoint site page. Title Link Settings button Search box Ribbon Top Link bar Quick Launch bar Web Parts area User Menu Free Cheat Sheets! Visit: cheatsheets.customguide.com © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  26. 26. Documents Wikis  Document Library: A document library lets users share, collaborate, collect, and manage files with others.  Open and Edit a Shared Document: Open the library containing the document you want to open or edit. Select the document link and in the dialog box that appears, click Allow. To edit a document, click the FILES tab, then select Edit Document from the Open & Check-out Group.  Check Out a Document: Click the FILES tab, then select Check Out from the Open & Check-out Group.  Check In a Document: Open the Library containing the document you want to check in. Select the document, click the FILES tab, then select Check In from the Open & Check-out Group. (If you’re editing a document when you save it, you will be given the option to check it back in at that time.)  Create a New Document: Navigate to the library or folder in which you want to create a document. Click the FILES tab, then select New Document from the New Group – MS Word is the default program for this action.  Create a New Folder: Navigate to the library or folder in which you want to create a new folder. Click the FILES tab, then select New Folder from the New Group.  Upload a Document: Open the Library into which you want to upload a document. Click the FILES tab, then select Upload Document from the New Group.  View a Wiki: Click the name of the Wiki in the Quick Launch bar or on the Top Link bar if it’s a Subsite.  Add a Wiki Page: Open the wiki site and click the New Wiki Page link.  Create a Wiki Link: Type the page name enclosed in double brackets in the wiki content area. E.g. type [[Page Name]].  Edit a Wiki: Open the wiki page and click the PAGE tab, then select Edit from the Edit Group. Blogs  View a Blog: Click the name of the Blog in the Quick Launch bar or on the Top Link bar.  Create a Blog Post: Open the blog site and click Create a post in the Blog Tools list on the right side of the page.  Comment on a Blog Post: Open the post and click the Comments link below the post.  Receive Blog Updates through an RSS Feed: Open the blog site. Click the RSS Feed link below the Blog Tools list. Surveys & Discussions  Respond to a Survey: Open the survey to which you want to respond. Click Respond to this Survey.  View Survey Responses: Open the survey for which you want to see responses. Click the Show a graphical summary of responses or Show all responses link. (You can also change the View using the Ribbon.)  Create a New Discussion Topic: Open the discussion to which you want to contribute. Click the New Discussion link.  Reply to a Discussion Topic: Open the discussion to which you want to reply. Select the discussion thread and click the Reply link beneath the post, or type your reply directly into the Add Reply field below all the posts. Lists  Add an Event: Open the calendar you want to add an event to, and click the EVENTS tab and then select New Event from the New Group.  Synchronize SharePoint Calendar with Outlook: Open the calendar you want to synchronize. Click the CALENDAR tab and then select Connect to Outlook from the Connect & Export Group.  Add a Task: Open the tasks list you want to add a task to, and click the New Task link.  Update a Task: Select the task and click the Edit link, or click the task link, and then select Edit Item from the Manage Group on the Ribbon.  Edit an Item: Open the list that contains the item you want to edit. Select the item and click the Open Menu button (…), then select Edit Item from the list.  Delete an Item: Select the item you want to delete and click the Open Menu button (…), then select Delete Item from the list.  Restore an Item: Click the Settings button and then select Site Settings. Open the Recycle Bin from the Site Collection Administration section. Check the box next to each item you want to restore and select the Restore Selection link.  Receive Alerts: You can receive alerts on most items. Open the item you want to be alerted on, click the ITEMS tab and then select Alert Me from the Share & Track Group. © 2014 CustomGuide Free Cheat Learn by doing, not watching. www.customguide.com
  27. 27. Try Interactive Training Learn by doing, not watching. Visit sharepoint.customguide.com SharePoint Training Free SharePoint Course! Short Interactive Fun www.customguide.com

×