What is a Document Management System (DMS)? Questions to be asked while implementing a DMS:- Can the document management system integrate into your core business systems such as accounting, ERP etc? Will the document management system provide end-to-end complete solution? Does the software have well established customer base to cater to the needs of different sectors of the organizations? Is there an after sales support in terms of dedicated support team who can quickly respond to technical queries? Is the document management system easy to use and user-friendly? Does the supplier provide enough training sessions? Features of a Document Management System (DMS)? 1)File Structuring 2)Collaboration 3)Data recovery 4)Cloud based Remote access Recommended Document Management System 1) Pinpoint 2) Dokmee 3) eFileCabinet For list of more DMS please visit http://www.smemaxx.com/document-management-software For free consultation please visit http://www.smemaxx.com

4. .

5. 5
Organization Dealing with lots of Physical Document
Organization Dealing with lots of electronic document locally
Organization having the need to access documents from any location

6. DMS allows access to documents from anywhere and anytime
Great Level of Security by setting permissions at different level
No or very little organizational changes required, providing great benefits
Recent DMS are affordable hence it is not heavy on the account
Better time management in a cost effective manner improving the performance
6

7. Can the document management system integrate into your core business systems such
as accounting, ERP etc?
Will the document management system provide end-to-end complete solution?
Does the software have well established customer base to cater to the needs of different
sectors of the organizations?
Is there an after sales support in terms of dedicated support team who can quickly
respond to technical queries?
Is the document management system easy to use and user-friendly? Does the supplier
provide enough training sessions?
7

8. 8
File Structuring
Easy to use File
management
System
Collaboration
Easy sharing
and access to
documents
Disaster
Recovery
Efficient data
back-up plan
Cloud Based
Remote access
to documents

9. 9
PINPOINT-BEST OVERALL
Cost Available On Request
Platforms Mac/Window/Linux
Business size Small , Medium large
Deployment Cloud/ On premise
Highlights
Built in document handling capability.
Built in electronic signature feature.
Version control to monitor and review documents .
Track user actions.
Free trial download available.
Excellent customer support.

10. 10
DOKMEE-Best Low cost System
Cost Starter: Free
Basic: $29.95 per month
Professional: $39.95 per month
Business: 59.95 per month
Enterprise: 99.95 per month
Platforms Any web broweser
Business size Small , Medium large
Deployment Cloud/ SaaS
Highlights
Low cost affordable.
Pay only a monthly fee for the service.
Five price plans.
Easy to use filing structure.
Online accessibility.
Mobile app.
Backup included.
.

11. 11
E file Cabinet-Best forVirtualTeams
Cost Performance: $50 per user/m
Professional: $65 per user /m
Enterprise:
Price on Request
Platforms Mac/Window/Linux
Business size Small
Deployment Cloud/ PC
Highlights
Secure cloud based and desktop storage solution.
Login into the system from any computer or mobile device.
Role based permission setting
e Signature integration.
File sharing &Version control.
Workflow management.
Mobile app.
Ability to create templates.
Backup service (for desktop
.

12. 12
http://www.smemaxx.com/document-management-software