1. Gwendolyn Hargrave
39 Lexington Avenue  Montclair, NJ 07042  (973) 666-6264  Email or Linkedin page
Professional Summary: Highly motivated Administrator with over 27 years of experience, effective at multi-
tasking and utilizing superior interpersonal skills in an administrative support role.
PROFESSIONAL STRENGTHS
 Project Management
 Event Planning
 Calendar Coordination
 Time Management
 Advanced in MS Office Suite
 Detail Oriented
 Organizational Ability
 Effective Communication
 Training & Development
 Strategic Thinking
 Problem Solving Skills
 Team Oriented
PROFESSIONAL EXPERIENCE
NEWARK PUBLIC SCHOOLS — Newark, NJ January 2005- Present
Coordinator of Employment Services, November 2012 to Present
• Coordinate, schedule, and arrange meetings and travel calendars, including business and social events
• Assistant to the Director and Staff
• Perform highly administrative tasks
• Maintain and schedule appointments for employees returning from leave and new hires for physicals
• Maintain and pull confidential medical records
• Sort, review, and route incoming correspondence
• Prepare documents for meetings, type memos, charts, spreadsheets, reports
• Process payroll for Health Staff (Special Assist, Physicians, LPNs, Nurses, Staff)
• Retrieve student info in PowerSchool and employees info in PeopleSoft
• Communicate well with employees, city council members, parents, and others
• Provide assignments to my clerical staff
Clerk 1/Data Control Clerk-Transportation, January 2006 to November 2012
• Communicated with staff, parents county office staff, state employees
• Assist with processing of payroll
• Prepared applications and voucher payments for payment
• Inventory bus tickets and distributed them to over 2,000 students
• Prepared all documents utilizing Microsoft Office-Word/Excel/PowerPoint/Outlook for the department
• Prepared state report annually entering data in state system
• Prepared, analyzed, and processed various invoices and handled a $35+ million account
• Created spreadsheets, charts, emails, reports
• Interview candidates with Director for any job openings
• Planned and organized projects for coworkers as the lead person
Clerk 1, January 2005 to January 2006
• Planned and coordinated logistics and materials for board meetings, staff meetings and hiring events.
• Prepared spreadsheets, letters, charts, emails daily utilizing Microsoft Office-Word/Excel/Outlook/PowerPoint
• Handled the Criminal History and paperwork for new hires
• Communicated with Executive Director, Assistant Superintendent, Staff, parents and other employees
• Assisted Supervise with New Hires, departmental moves, and interviewed candidates
for vacancies

2. Gwendolyn Hargrave Phone: (973) 666- 6264  Page Two
PROFESSIONAL EXPERIENCE (CONTINUED)
UNITED STATES POSTAL SERVICE — Newark, NJ November 2004 to January 2006
Executive Assistant
• Created, processed and maintained a training schedule for trainers for all Northern NJ postal employees
• Prepared weekly payroll for trainers
• Create letters, charts, spreadsheets and other documents for the staff and Postmasters
• Interacted with all Postmasters regarding input for the PC and ATM (POS) machines
• Communicated and coordinated training updates with all Postmasters
AT&T LUCENT TECHNOLOGIES — Fairfield, NJ August 1987 to October 2002
Associate Staff Specialist Manager/Secretary
• Handled all travel arrangements and payroll for all Supervisors
• Prepared and presented presentations to the team regarding installers
• Data entry in order to input new orders and route jobs to installers
• Generate reports and documents utilizing MS Office-Word/Excel/PowerPoint
• Processed invoices and requisitions for supplies
• Ordered and distributed office supplies while adhering to a fixed office budget
• Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation
• Answered and managed incoming and outgoing calls
EDUCATION
THOMAS EDISON STATE UNIVERSITY- Trenton, NJ
Bachelor of Business and Management (BSBA), Expected Graduation October 2016
Associate of Science and Business (ASBA), September 2014
KATHARINE GIBBS SCHOOL — Montclair, NJ
Information Processing/Secretarial, June 1987
SOFTWARE SKILLS
Advanced Skills in Excel, PowerPoint, Word, Outlook | Peoplesoft, Kronos, Sub-Finder, Power School
ADDITIONAL ACTIVITIES
NPS-Prudential Center College Fair Planner; Toys for Tots –Homeless children
Sponsored bus ride; Assisted with Kareem Abdul-Jabbar –New Movie Release; Newark College
Fair –Prudential Center; AT&T –Project Graduation Participant