Basic leadership-skills

Loyal
Listener
Energetic
Accomplishment
Honest
Passionate
Helpful
Proactive
Respectful
Strategic
Reliable
L E A ED R S H I P
Copyright © 2008 - 2012

Basic Leadership
Skills Copyright © 2008 - 2012
managementstudyguide.com. All rights
reserved.

Contents
Introduction to leadership skills
Career skills for a leader
People skills for a leader
Technical skills for a leader
Values and behaviors
Communication and conflict resolution skills
Leadership initiatives for achieving cultural diversity
Leadership development and succession
Case studies
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Max DePree
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The skills needed . . .
1 Knowing the resources of the group
2 Communicating
3 Planning
4 Controlling group performance
5 Evaluating
6 Setting examples
7 Sharing leadership
8 Counselling
9 Effective teaching
Let us look each one in detail
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Knowing the resources of the group
Knowledge Skills Attitude Character
When the leader uses the knowledge
and skills of group participants to get a
job done, the participants gain
experience and improve skills. They also
develop a positive attitude toward using
a skill
Easy to change Difficult to change
Leader
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The art of communication for a leader
Getting information
When you look at this, it is very clearly
understood there is no attention to listening
• Pay attention and listen carefully
• Make notes and sketches
• Ask questions and repeat your understanding
of what was said
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The art of communication for a leader
Giving information
Be sure others are listening before you speak
Speak slowly and clearly
Draw diagrams, if needed
Have the listeners repeat their understanding of what was said
Encourage questions
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Planning
• Consider the task and objectives. What do you want to
accomplish?
• Consider the resources—equipment, knowledge,
skills, and attitudes
• Consider the alternatives. Brainstorm.
• Reach a decision, evaluating each option
• Write the plan down and review
• Execute the plan
• Evaluate the plan
Planning is an important part
of every leader
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Controlling group performance
Leader
A leader influences the performance of the group and
individual participants through his or her actions. Why is
control needed?
Consider the following example
Engine Throttle
Does the engine run without a throttle?
Throttle keeps engine running itself into the
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Controlling group performance
Similarly, a group works together best when everybody is
headed in the same direction
If a plan is to be properly carried out, someone must lead the
effort
Control is a function that the group assigns to the leader to get
the job done
Control happens as a result of recognizing the difference
between where the group is and where the group is going
The leader is responsible for developing a plan to help the group
get to its goal
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Evaluating – the leader activities
Evaluating helps measure the performance of a
group in getting a job done and working
together. It suggests ways in which the group
can improve its performance
• Were relationships
between group
participants helped
or hurt?
• Was participation
equally distributed
among group
participants?
• Did the group
enjoy the activity?
• Did the group
handle conflicts
well?
• Was the job
done?
• Was the job done
right?
• Was the job done
on time?
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Setting the example
Setting the example is probably the most important
leadership skill
It is the most effective way to show others the proper way to
conduct themselves, and is even more effective than verbal
communication
One way to think about setting the example is to imagine
yourself as part of a group and think about how you
would like your leader to act
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Sharing leadership
“For a good leader When the work is done, his aim fulfilled,
they will say, ‘We did this ourselves’ ”
The Exploring leader wants to give team participants the
skills he or she possesses, not to use those skills in ways that
keep the team weak or dependent
He or she offers leadership opportunities to team
participants and teaches them the skills they need
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1
4
2
5
3
6
Counselling
Counselling is important
Counselling can be effective when a person is
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Second, list
as many
options as
possible
Fourth, list
the
advantages
of the options
Finally, let the
person
decide on a
solution. The
counselor’s
role is to give
encourageme
nt and
information,
not advice
Check the
facts.
Paraphrase
to make sure
you
understand
Third, list the
dis-
advantages
of the options
First, try to
understand
the situation.
Listen
carefully.
Summarize
How do you counsell?
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Effective teaching
Effective teaching is a process to increase the knowledge, skills, and attitudes of the group and
its participants. The focus is on learning, not teaching. For teaching to be effective, learning must
take place
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Understanding others
Do not try to change the other
person
Be patient
Be aware
Find the right situation in which to
work
Build the team
Do not try to be someone else
If you are an introvert, then you are not
suddenly going to transform yourself into an
extrovert who is the life and soul of the party.
Under stress, people often do resort to a
second style of operation
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person
Be patient
Be aware
work
Build the team
Hey! Paul Come . . On . .
What are you up to?
Tom please don't make
me to accept this. Sorry!
Understand how the other person’s style
differs from yours. These differences are
positive. Together, you are likely to be able to
achieve more than if you operate
independently
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person
Be patient
Be aware
work
Build the team
If you are highly task-focused, it can be
frustrating if some one else never talks about
critical tasks in hand. Instead, this person talks
about people the whole time
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person
Be patient
Be aware
work
Build the team
Most of us stumble into personal and
professional relationships. We know how long
it takes to build personal relationships. We
have little time to build professional
relationships. We need to understand other
people’s styles fast so that we can influence
them positively and quickly
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person
Be patient
Be aware
Find the right situation in
which to work
Build the team
The same is true of work styles: You will not
change the style of the organization in which
you work. You need to find a way of living
with the style of your organization, or you
need a new organization
Warren Buffet remarked that, “when a great
manager joins a lousy company, it is normally
the reputation of the company that remains
intact” .
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person
Be patient
Be aware
Find the right situation in which
to work
Build the team
Do not try to be someone else Strong teams are diverse. Diversity does not
mean regulatory diversity and having token
minorities decorating the cover of annual
report. It means the subtler diversity of
building a team with complementary styles,
skills and perspectives
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Leadership success matrix
Ability
HighLow
Ambition
Dreamers
Laggards
Low High
Sleepers
Leaders
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Finding the right place at right time
A declining organization has fewer opportunities
than a growing one. Are those prospects real and
sustainable? How does the organization compare to
its peer group
Is this an organization with prospects?
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You only excel at what you enjoy. And you will
spend a large of your waking hours at work. So if
you are working just for the money, you will find it
tough to sustain the enthusiasm and stamina
required in the road to leadership
Will I enjoy the work?
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You will learn some technical skills. But you will also need to
learn people skills and leadership skills. Are you learning the
right mix of skills to sustain the leadership journey, or are you
simply reinforcing technical skills, which will keep you at your
current level
What will I learn?
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Will other employers value the skills and experience I am
gaining, or am I locking myself into my current employer by
acquiring a very narrow set of skills and experience
How will this experience look on my CV?
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Assessing your next move
Can I see myself
enjoying work at this
new organization?
Do I like the people
and its purpose
•
•
Is this organization likely to
be a winner? why?
Will it grow and create
opportunities for me as it
grows?
•
•
Growing
organization have
more opportunities
than static ones
Will I be learning
skills that will be
helpful to me
longer-term? Do
the skills give me
options or do
they tie me into
one specific
career journey
•
•
Do I have the right skills/cultural
fit? What happened to the cohort
of five years ago?
Am I likely to
succeed here?
•
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Principles of effective delegation
Be clear
Delegate
projects
Show faith
Ensure
enough skills
and resources
Be available to
help
Ensuring
Clarity
Ensuring clarity over the task and the eventful success
criteria. Make the team summarize back to you what they
think the task and out comes are meant to be. Do not
assume they have understood anything until they say it
back to you
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Be clear
Delegate
projects
Show faith
Ensure
enough skills
and resources
Be available to
help
Ensuring
Clarity
Ensure people have enough skills and
resources to complete the job; do not
delegate too much too soon
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Be clear
Delegate
projects
Show faith
Ensure
enough skills
and resources
Be available to
help
Ensuring
Clarity
Be clear about how you want
to work together (progress
reports). Discuss concerns
before you stare
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Be clear
Delegate
projects
Show faith
Ensure
enough skills
and resources
Be available to
help
Ensuring
Clarity
Be available to help, but do not
interfere all the time when
they ask for help, ensure that
they suggest solutions so that
they always learn
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Be clear
Delegate
projects
Show faith
Ensure
enough skills
and resources
Be available to
help
Ensuring
Clarity
Delegate meaningful projects,
not just administrivia. Stretch
people and they will rise to the
challenge. Giving away
mundane jobs only
demotivates people
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Be clear
Delegate
projects
Show faith
Ensure
enough skills
and resources
Be available to
help
Ensuring
Clarity
Show faith and trust in the
team. Praise successes, and do
not undermine team
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Effective delegation chart
Take the lead- involve others
so they can learn and develop
Only I can do this
Are you sure? Could be a
development opportunity for
someone
Delegate- supervise and
support closely
Others can do this
Delegate- make sure you are
delegating more, than just the
rubbish
Very
important
Less important
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Maslow’s hierarchy of needs- The unauthorized,
revisionist, leadership vision
Pay and conditions
Physic logical
Safety; Job security
Love belonging/earning
Esteem recognition
Self-actualization
Leaving a legacy
Greed
Risk and
idleness
Fear
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The art of coaching
Instructing, telling and solving problems
Giving advice and guidance, and suggesting ideas
Giving feedback to people
Asking questions to understand the context and
looking for options
Listening, summarizing and reflecting
The art of coaching is about helping people discover their own potential and resolve their own issues.
It is not about telling them what to do or solving all their problems for them
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Coaching structure
Agree the goal/purpose of the
session:
• What do you want to focus on
/ achieve/ review today?
Understand the context
• Why is this important to you
now?
• What is the situation?
• How do the other people see
the situation?
• How do you know that?
• What do you/others feel about
the situation?
• What are the potential
consequences of this?
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Coaching structure
Create and evaluate options:
Have you seen anything similar before?
What happened?
What choices do you have? What do others want?
What are the risks and benefits of each course of
action?
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Coaching structure
So tell me what you are going to
do next?
Will any thing prevent you
doing this?
Do you need any help or
support?
Conclude
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Writing
Write for the reader:
Who are you writing for and
why? Ask yourself why the
reader should want to read
your document and what
you expect the reader to do
as a result of it
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Writing
Tell a story:
What is the one headline you want the reader to
remember. Construct a storyline to support the reader
to remember. Construct a storyline to support the
headline.
• What is the message I need to get across?
• What is the minimum amount of information
required to support the message?
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Writing
Keep it simple
Use short words and short
sentences. Remember the
ditty;
“when writing, keep it short.
A dozen words at most per
thought”
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Writing
The passive and impersonal do not make a
document look business like. They make the
document boring. Make it readable instead, if
you want if to be read
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Writing
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Listening
Paraphrasing: When some one talks, try paraphrasing back to
them what they said. If you get it right, the other person will be
delighted that you were listening so well. If you get it wrong, you
will quickly avoid any future misunderstandings
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Listening
Asking open questions: The more
open the question, the more people
talk. A closed question gets a yes or
no answer. It gives little information
and often leads to conflict. Open
question often start
‘How would you……….’,
‘Why did they’……….? or
‘what would you do it……….?’
closed questions often starts
‘Do you agree……?’ or
‘Shall we…..?’
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Listening
Debriefing: After any significant meeting, spend a few minutes
debriefing with a colleague. You will both have heard and seen
different things. Together, you will get more intelligence and feed
back than if you try scribbling notes furiously during the meeting
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Presenting style
Energy
Enthusiasm
Excitement
The focus of E’s
Expertise
Enjoyment
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Presenting style: tips
Throw away the script: Memorize your opening to make a
good start. Memorize your conclusion to make a good finish
Avoid complicated slide presentations:
If you have slides, the principle is to have stupid slides but a
smart presenter. The slide might have three or four key
words to help the audience anchor where you are, you
provide the commentary
Stand on the front of your feet: Weight on the back of the
foot encourages slouching and down energy
Engage the audience: Look individuals in the eye, rather
than gazing into the middle distance. Do not stare at one
person the whole time
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Problem solving process and
techniques
Be clear who has
the problem and the
consequences of
fixing it
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techniques
Some people
advocate complete
brainstorming. But if
you have really
understood the
problem, the answer
is often not far away
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techniques
Evaluate and
select the best
hypothesis
Don’t waste time
evaluating every
option. Let the group
pick the two or three
they most want to
work on
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techniques
If the previous three
steps have been
completed well, this is
the easiest step. The drill
down may reveal further,
lesser problems, which
can be solved with the
some four-step process
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Decision making
Leaders always have to make decisions in a fog of
uncertainty. In practice, they need ways to make the
decision-making process easier
Habit
Pitch a decision in a familiar frame work as a low-risk continuation or extension of how
things have been done before
Credibility
Line up credible supporters to back your idea
Anchoring
The leader needs to get in early and set the terms of the debate correctly from the start
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Negotiation process
Agree the problem
What is the common opportunity or challenge we can will each other with?
Preview the benefits
What are the positive outcomes for each of us? What are our interests, not just our
positions?
Suggest the idea
Do not get locked into a single-point solution that invites a yes or no response.
Create room for manoeuvre
Explain how it works
Work this together so that both sides own the solution:
If both sides feel they own the solution, both sides way feel committed to it.
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Negotiation process
Pre-employment objections
Work together to identify the potential pit falls and how you will overcome them.
Reinforce the benefits
Keep your eyes on the prize. This is why you are working together.
Close
Work out exactly what the next steps and responsibilities one, and then follow up.
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Working to Win
Visualize success:
This is important before big,
stressful events. Walk through
each step of the event seeing
what a successful outcome looks
like, feel like, smells like and
sounds like
Play to your strengths:
Know what you are good at and in
what context (occupation, company
and project)
Create a team that
compensates for your
weaknesses:
If you are not good at
accounting, rest assured there
are thousands of accountants
out these to help
Think like a winner:
Remember all the times you have
done great things. Let your self get
back into that frame of mind.
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Learning to be lucky – The 4 Ps
Practice
Persistence
Preparation
PositiveOutlook
The more you
practice, the luckier
you get
The difference
between failure and
success is giving up
If you do not know
what you are looking
for, you will not find
it. Know what you
want, hunt it
persistently
Look for solutions,
not problems. Look
for action, not
analysis. Be confident
in yourself; If you are
not enthusiastic, no
one else will be
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Positive leadership- Asking the right
questions
Leader mindset Follower mindset
What are some possible
solutions/options/ways forward?
What went wrong?
What can I do now to regain control
and build momentum?
Why have I been put in this position?
Whose support do I need and how will I
get it?
Who messed up? Who is going to put
this right?
What can I learn from this? How do I avoid blame?
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The art of buying time
Agree the goal of the idea
• What is the problem this idea solves? For whom?
• What are the benefits if doing this? For whom?
Understand the context:
• What are the time frames?
• What support and resources will be available?
• Why are we looking at this now?
• How does this fit with our other priorities?
Create and evaluate options
• How else can this be achieved?
• What are the obstacles to success?
Conclude
What are the next steps?
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Suggestion for inspirational speaking
and writing
Be credible.
Gear your message to the listener.
Sell group members on the benefit of your suggestions.
Use heavy-impact and emotion-provoking word.
Use anecdotes and metaphors to communicate meaning.
1
2
3
4
5
6
Minimize language errors, junk words, and vocalized pauses7
Write crisp, clear memos, letters and reports, including a front-loaded message.8
Back up conclusions with data.
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Non verbal communication
Non verbal communication is important because leadership involve emotion, which words
alone cannot communicate convincingly. A major component of the emotional impact of a
message is communicated nonverbally. A self-confident leader not only speaks and writes
with assurance but also projects confidence through body position, gestures and manner
of speech.
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Overcoming cross- cultural
communication barriers
• Be sensitive to the fact that cross-cultural
communication barriers exists.
• Challenge your cultural assumptions.
• Show respect for all workers.
• Use straight forward language.
• Look for signs of misunderstanding when your
language is not the listener's native language.
• When the situation is appropriate, speak in the
language of people from another culture.
• Observe cross-cultural difference in etiquette.
• Do not be diverted by style, accent, or grammar.
• Be sensitive to differences in nonverbal
communication.
• Be attentive to individual differences in appearance.
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Resolving conflict
Check for example in next slides
A high-level managerial skill
is to help two or more group
member resolve conflict
between or among them.
The most useful
approach is to get
the parties is conflict
in confrontation and
problem solving.
Much of the time a
leader invests in conflict
resolution is geared
toward assisting others
resolve their conflict.
This approach is preferable to inviting each side
to speak with the manage or leader alone,
because then each side might attempt to
convince the manager that he or she is right.
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Resolving conflict
Leader
Josh
Stephanie
I have brought you two together
to see if you can overcome the
problems you have about sharing
the workload during a period in
which one of you is overloaded.
I am glad you did. Josh never
wants to help me, even I am
drowning in customer requests.
I would be glad to help Stephanie if
she ever agreed to help me. If she
has any downtime, she runs to the
break room so she can chat on her
cell phone.
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Resolving conflict
Conflict specialists Patrick S. Nugent believes that being able to intervene in the
conflicts of group members is a management skill that grows in importance.
Leader
Stephanie Look who’s talking. I have seen you napping
in your SUV when you have downtime.
I know that the name “Josh” is related to
joking around, but our Josh has a warm
heart. I am open to starting with a fresh state.
May be Josh can ask me politely the next
time he needs helps.
Both of you are
antagonistic toward each
other, and you look for
little faults to pick.
Josh
Actually, Stephanie's not to bad. And
I know she can perform well when
she wants to. Next time. I see her
needing help, I will pitch in.
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Negotiating and bargaining
Following are several negotiation techniques leaders may need to have at their
appraisal.
D
C
B
A
Begin with a plausible demand or offer.
Focus on interests, not position.
Search for the value in difference between the two sides.
Be sensitive to international differences in negotiating style.
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Leadership initiatives for achieving
cultural diversity
Hold managers
accountable for
achieving diversity.
Establish minority
recruitment, retention ,
and mentoring program.
Conduct diversity
training.
Conduct intercultural
training.
Encourage the
development of
employee networks.
Avoid group characteristics
when hiring for person-
organization fit.
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Global leadership skills
To get at universal needs, the global leader must satisfy three meta values
The leaders of successful
multinational firms nurture good
citizenship behavior, or the desire
to serve the common good.
In successful global organization,
function or intrinsic motivation is
an important energizer.
Meaningful work is another
universal motivator. As one CEO
said, “People will work for money
but die for a cause”.
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Single and double-loop learning
Chris Argyis has coined the term single-loop learning and double-loop learning.
Single-loop learning
occurs when learners
seek minimum
feedback that might
substantially confront
their basic ideas or
actions.
Double-loop learning
is an in-depth type of
learning that occurs
when people use
feedback to confront
the validity of the
goal or the valves
implicit in the
situation.
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Single-loop learning vs. double-loop
learning
Single-loop learning
“That’s interesting feedback, I will
keep it in mind”
Environment
Leader
“That’s interesting feedback. It could be a
wakeup call that, I am working on the
wrong project. I will investigate further”.
Double-learning learning
Environment
Leader
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Type of leadership development program
Feed back-intensive programs
Skill-based programs
Conceptual knowledge programs
Personal growth programs
Socialization programs
Socialization programs
Coaching and psychotherapy
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Evaluation
The evaluation of training programs is a comprehensive topic that includes such consideration
as the design of experiments and the development of accurate outcome measures.
Do people who receive mentoring actually become more
effective leaders?
Do leaders who attend out door training become better
team leaders?
Does the university-based executive program improve the
decision-making skills of participants?
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Evaluation through domains of impact
Competency domains have been conveniently organized into 4 types
Intrapersonal skills
Being effective with yourself, such as having good self-awareness.
Interpersonal skills
Dealing effectively with others.
Leadership skills
Influencing, inspiring and persuading others, as well as visioning and many other
capabilities.
Business skills
Cognitive skills such as planning, budgeting, forecasting, cost cutting,
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Building a Team
Joe
Joe is Maintenance Coordinator for a
public university. Joe is responsible for
all the building maintenance and physical
systems on campus. He has a number of
departments to accomplish the assigned
workload
He has an
Electrical dept. Plumbing dept. HVAC dept.
Carpentry dept. Painting dept.
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Building a Team
The workload for Joe’s departments has
increased in the last several years as the
physical plant continues to age. Joe
requested to hire additional workers, but
the budget did not allow for it
Joe
It became apparent that Joe needed to find more
creative ways to better utilize his current resources
in order to get more accomplished
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Building a Team
Joe
Joe had observed that his departments were not working
together well, or even at all, in some cases. It was
common for one department to go into a building, “fix” a
problem, and then leave a mess for the next department
coming in behind them to do their part of the work
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Building a Team
Workers seemed to think only about maximizing the
output of their own department and finishing their own
work quickly, with little regard for the impact on other
departments and the long-term impact on the university
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Building a Team
Joe
What could Joe do to better coordinate the work of
his departments and make better use of the
resources he has, so that more work can be
accomplished with the limited budget?
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Building a Team
Joe could
Have each department select a team leader to represent them
Call a meeting of all team leaders, share his budget numbers with them,
and explain that they will be expected to work together more closely
Have each team leader identify what he could do to help each of the other
departments
Continue to hold weekly meetings with team leaders so they get to know
each other better, to share information, and to hear requests from each
department for what they could use from others
Begin cross-training people in more than one trade in order to promote
sharing of available workers between functions when the workload permits
this
Now look at our next case study on ‘Poor Interpersonal skills’ and role of CFO as a leader
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Poor interpersonal skills
Jennifer is the Accounting Department manager for a
regional chain of convenience stores. Jennifer is an
accounting “superstar.” She has a bachelor’s degree,
recently passed her CPA exam, and is really exceptional in
her accounting knowledge
She was so good, in fact, that she was promoted to
department manager in her previous company after only
two years on the job. She has been at her current company
for ten months
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reserved.

Jennifer has implemented two accounting procedural
changes that have streamlined the work and resulted in
cost savings for the company
Accounting
procedures Cost saving
Copyright © 2008 - 2012
reserved.

Jennifer reports to the CFO, and he is concerned
about Jennifer, despite her obvious talents.
There is no denying that she has had a positive
impact, but Jennifer is not fitting in so well
Jennifer is a poor communicator and seems to
have alienated quite a few of her peers and her
employees
Copyright © 2008 - 2012
reserved.

She is often aloof and distant, and her usual way
of motivating performance is to simply dictate
what will be done and expect compliance with
her orders
She has good ideas but has little ability to
present them well or to work as part of a team
Copyright © 2008 - 2012
reserved.

Now, Alex is Jennifer’s CFO, and do you believe he can
coach Jennifer?
How would he approach her and what would he say?
What issues would Alex work with her on? How would he
hold Jennifer accountable for improvement on the issues
he identified?
Copyright © 2008 - 2012
reserved.

Probably, Alex would:
Make an appointment with Jennifer to talk privately
Offer specific and detailed feedback and observations about what
he/she has seen that is of concern. Be direct but kind
Explain why her methods may be of concern and the impact they are having on others
Identify a maximum of three change goals to which Jennifer will agree
Set specific behavioral objectives and ask her to document what she does in regard to each goal
Agree to meet again (weekly?) to discuss progress
Consider assigning Jennifer an in-house mentor in another
department if available or securing the services of an outside coach to
help train her in and encourage practice of human relations skills
Let her know that her performance appraisals will reflect how she is
performing in her leadership role in addition to her accounting role
Be a good role model for building teamwork and collaboration
Copyright © 2008 - 2012
reserved.

Basic leadership-skills

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