4. What is Time-Attendance System?
It is a Automatic Attendance Marking System
Combination of Hardware and Software
Hardware is Used to Record Time of an User from a Credential
Software is Used to Process the Time According to Attendance Policy
System Generates Attendance Reports or Send Attendance Data to
Payroll Software for Further Action
5. How Attendance System Works?
Access Collect Compare Process
System Process
Employee Access System Compare
Reader Collects the Data and
the System Using User Data with
User Time from Generate Reports
Fingerprint, Card his Attendance
the Credentials or Send to Payroll
or PIN Policy
Software
6. What is COSEC Time-Attendance?
Comprehensive Solution for SOHO, SMB, SME and Enterprises
Time-Attendance and Leave Management
Fingerprint and Card based Attendance Marking
Various Attendance Policies Creation
Manual Entry and Correction of Attendance Data
Integration with Existing Payroll Software
Attendance and Leave Reports and Charts
7. Benefits of Time-Attendance
Eliminate Human Error in Employee Time Records
Prevent Buddy Punching and Fraudulent Time Keeping Records
Significantly Increase Employee and Manager Satisfaction
Cut Down on Administrative Time and Cost
Monitor and Analyze Absence to Reduce Impact on Productivity
Graphical Representation of Attendance for Easy and Fast Interpretation
Significantly Cut Down on Payroll Processing Time
Adapt to Existing HR Policies
Eliminate Payments for Unapproved or Fraudulent Overtime
Give Employees Self-service Access
8. Why COSEC Time-Attendance?
Comprehensive Time-Attendance Solution
Accurate Time Record
Leave Management
Configurable Attendance Parameters
Integration with Payroll and HRM
Proactive SMS and Email Alerts
Completely Scalable, Flexible and Modular
On Demand Report Generation
12. Small Office Application
Ethernet
User
COSEC Application Server COSEC Door Controller
• 1-100 Users
• COSEC Door Controller is Used for Attendance Marking
• Door Controller is Connected with COSEC Server through Ethernet
• Events are Transferred to COSEC Server in Real Time
• Reports can be Generated from COSEC Server
• Ideal for Private Office, Clinics, Retail Shop, Factory and More
13. Campus Application
Head Office
Canteen
R&D Lab
COSEC Server
Door Controller
Factory
14. Campus Application
COSEC is Installed in an Organization having Four Separate Offices
in a Campus
Door Controllers at each Office are Directly Connected with the
COSEC Server Installed in a Main Building via LAN
Door Controller Records Employees Time-Attendance Details and
Send it to COSEC Server in Real Time
HR can Generate Reports from a Single Place and Send Data to
Payroll Software for Further Processing
16. Remote Location Application
COSEC is Deployed in a Large Enterprise having Offices Located at
Different Geographical Locations
COSEC Application Server is Installed at Corporate Office (CO) to
Manage Attendance of all Employees Centrally
COSEC Door Controllers at each Location are Connected Directly or
via PANEL with COSEC Server using Available Connectivity (GSM,
Wifi or WAN)
DOORs Records User Attendance from Fingerprint or Card and Send
it to the COSEC Application Server in Real Time
COSEC Server Processes the User Attendance Data and Sends it to
the Payroll Software or Generate Reports
Using Web Application, Proper Person can Generate Report or
Configure the System from any Location at any Time
21. COSEC Application Software
Complete and Powerful Web based Application Software
Controls up to 1000 PANELs and 10,000 Door Controllers
Manage up to 1 Million Users
Time-Attendance, Access Control, Leave Management, Visitor
Management and Employee Self Service
Real Time Monitoring and Control
Comprehensive Reports Generation
Integration with ERP, HRM and Payroll
22. COSEC Software Modules
Visitor Employee Self
Access Control Time Attendance
Management Service Portal
Module(ACM) Module (TAM)
Module (VMM) (ESS)
Admin User Devices
COSEC PLATFORM
Built-In
Add-On
23. COSEC PLATFORM
Available with basic Time Attendance and Access Control Features
4 PLATFORMs with Different User and Door Controller Capacity
Compatible with all COSEC Hardware
Optional Software Modules can be Added Depending on Requirements
Expandable in Terms of Users
USERS DOOR CONTROLLER
PLATFORMs
Built-in Expandable Built-in
COSEC PE PLATFORM 100 NA 4
COSEC GE PLATFORM 100 500 16
COSEC ME PLATFORM 500 1000 32
COSEC LE PLATFORM 1000 1 Million 10000
24. Admin Module
Perform Administrative Functions
Create User Roles for the Organization
Assigning Role based Access Rights to Users
Export and Import Data
Backup and Restore Database
Maintain Software Licensing Information
25. User Module
Perform Human Resource Functions
Create Full Fledge User Profile
Maintain User Database
User Enrollment
Assign Door Controllers to User
26. Device Module
Add New COSEC Hardware and Configure Various Parameters
COSEC PANEL
COSEC DOOR CONTROLLER
Define Features and Functions
27. Enrollment Management
Desktop based Application Software
Fingerprint and Card Enrollment
USB based Enrollment Station
Show Image of Finger Print while Enrolling a User
Show Finger Print and Card Details
Fingerprint Verification
User Photo Browse, Upload and Capture Facility
User Photo Adjustment
Built-in Module with COSEC PLATFORM
28. Time-Attendance Module (TAM)
Define Organizational Hierarchy
Create Various Attendance Related Policies
Manual Entry and Correction of Attendance Events
Attendance Authorization
Holiday and Shift Schedule Management
Generate Time-Attendance Reports
Separate Time Attendance Module (TAM) for each COSEC PLATFORM
Time Attendance Module
COSEC PE TAM
COSEC GE TAM
COSEC ME TAM
COSEC LE TAM
29. Leave Management Module
New Leave Creation
Accurate Leave Balance Management
Leave Carry Forward and Encash
Leave Request and Approval
Automatic Leave Report Generation
Comes Along with COSEC Time Attendance Module (TAM)
30. Employee Self Service Portal(ESS)
Portal for Employees and Reporting Officers
Employees can Check their Time-attendance and Leave Details
Leave/Tour Request and Approval
Manual Attendance Marking
Attendance Summary for the Month
Company News/Notice/General Information on Web Page
Monthly Shift and Schedule
32. COSEC PANEL
Controls up to 75 Door Controllers
Maximum 75 Door Controllers on Ethernet
Maximum 32 Door Controllers on RS485
Ethernet, RS485, WiFi and 3G Interface
10,000 Users Capacity
Store 1,00,000 Events in Log
Built-in Battery Backup Provision
Supervised Alarm Input Port and Auxiliary Output Relay Contact
Built-in USB Port
Audio Visual Indication in terms of LEDs and Buzzer
35. COSEC DOOR
128×64 Dot Matrix Display with Backlit
16 Touch Sense Keys
Fingerprint and Card Reader
Ethernet, RS485 and WiFi Interface
50,000 Events Storage
Built-in Auxiliary Input, Auxiliary Output and Relay Port
4 LEDs and Buzzer
USB Port for Data Transfer and 3G Connectivity
Two Power Supply Options
Adaptor based Local Power Supply
Power Supply from PANEL
40. COSEC Reader
Exit Reader
Fingerprint or Contactless Card Reader
Wiegand and RS232 Interface
Allowed, Denied, Status and Alarm LEDs
Built-in Buzzer
Power Supply from COSEC DOOR
42. COSEC Enrollment Station
Enrollment Stations for Easy User Enrollment
Card and Finger Enrollment
USB based Devices
Enrollment Software for Enrollment
43. COSEC Card Personality Module
Pluggable Card Reader Module
Inserted at the backside of COSEC Door Controller and COSEC
READER CA
EM PROX
HID PROX
HID iCLASS
Mifare
COSEC CPM
46. User Creation with Details
Create New User Profile with Complete Details
Edit Existing User Details
Add User Details Like-
General
Personal
Contact
Attendance
Access
Device
Photograph
Assign Door Controllers to Users
48. Enrollment
Enroll New User with Card and Fingerprint
Enroll Special Function Cards
Enroll Up to 10 Fingerprints and 2 Cards per User
Enrollment Initiated from-
Directly Door Controller’s Key Pad
From Enrollment Station
From Software (Giving Command from Software and Showing
Credentials on Door Controller)
49. Automatic Fingerprint Distribution
Intelligent and Unique Feature
Enroll User Fingerprint on any Door Controller
Software will Distribute Fingerprint Template to all Connected Door
Controllers Automatically
No Need to Enroll Finger on Each Door Controller
Saves Lots of Time
50. Multiple Profiles Creation
Flexibility to Create Multiple Profiles Under One Company
Create Multiple Profiles Like:
Organizations
Branches
Sections
Departments
Categories
Designations
Grades
Assign a Profile Against Each User
Software Access to only Particular Profile Only
52. Holiday Schedule
4 Holiday Schedules
32 Holidays in each Schedule
Assign any Schedule to a User Group
Define Continuous Holidays Using Only one Holiday (Important for
School Vacation)
Restricted Holiday List
54. Late-In and Early-Out Policy
99 Late-In and Early-Out Policies Creation
Assign Policy to Each User Depending Upon Work Profile
Flexible Programming to Meet Diverse Attendance Requirements
Rounding-off Option
56. Overtime Policy
Various Overtime Parameters for Diverse Requirements
Daily and Weekly Overtime Calculation
Overtime Rounding-Off Option
Automatic Authorization Option
Overtime Calculation based on Working Hours and Shift Time
Multiplication Factor for Week Off and Holiday
58. COFF Policy
Compensatory Off Policy for Extra Working Hours
Define Minimum Hours Required for COFF Conversation
Automatic COFF Authorization Option
99 COFF Policies
59. Absentee Policy
Absentee Policy for Clubbing the Leaves
Option for Single Side or Both Side Absent for Week Off and Holiday
60. Bus Route
Define Bus Route with Unique ID i
Assign Bus Route to a User
If Bus Arrives Late to Office, Employees Assign to that Particular Bus
can be Condone for Late Coming
Admin can Generate Bus Route Report and Manage Employees
61. Shift and Schedule
Shifts Creation with Numerous Optional Parameters to Tackle
Complexity of Organization's Shifts
99 Schedules
6 Shifts per Schedule
Auto Shifts Correction Option if Employee Comes in Other Shift instead
of Regular Shift
Define Rotation and Week off for the Schedule
Define Start Time, End Time, Break Time, Late-In, Early-Out and
Other Options in Every Shift
63. Manual Entry and Correction
Manual Entry and Correction of User Attendance Details
Manual Entry of:
Absent
Late In / Early Out Allowed
Personal / Official Marking
Overtime / COFF
Change Group for Single User and Multiple Users
Change Policy for Single User and Multiple Users
Change Schedule Group for Single User and Multiple Users
Previous Adjustment
Week Off Change
Change Shift
Manual Correction of Attendance Events
65. Past Adjustment
Past Adjustment of Data after Attendance Period is Closed
Automatically Calculated in Next Month’s Salary Processing
Very Useful Attendance Feature
66. Authorization
Authorization of Attendance, Overtime, COFF, Personal and Official
Marking
Authorization for a User or a Group of Users
Any Change will not Occur without Admin/HR Authorization
67. Attendance with Fingerprint Only
Useful Feature where both Card and Fingerprint are Used
System will Mark Attendance only with Fingerprint
Card is Used for Access Control Only
Reduce Proxy Punching
68. Integration with Payroll
COSEC can be Integrated with HRM, ERP, Tally and Payroll
System will Send Attendance and Leave Data to Payroll Software
Define Required Fields for the Payroll
API for Automatic Payroll Integration
Generates Salary at the End of every Month/Week
69. Special Function Card
User can Access Various Predefined Functions Quickly with this Card
Need not to Dial or Remember Code for Routine Functions
User has to Show his Identity after Showing this Card
Various Predefined Functions like late in, Early Out, Lunch In/Out,
Overtime, Enrollment etc
Enroll Up to 4 Cards per Function
70. COSEC SMS and Email Alerts
SMS and Email Notification for the Attendance and Leave Status
Alerts for the:
Punch Time
Forget to Punch
Leave Rejection
Leave Approval
Monthly Attendance
Customized Message for Special Announcement
Automatic and Instant Notification to Multiple Users
Important Feature for School, Colleges, Offices and more
72. View Attendance Details
View Daily and Monthly Attendance of an User
Attendance Details for Current Date, Current Month, Last Month and
between Defined Dates
Monthly Attendance in Colorful Calendar View
Attendance Summary for the Month
74. Leave Creation
Create Various Leave Types like CL, PL, ML etc
Provision to Define Detailed Leave Parameters Like
Maximum Allowed at a Time
Allowed Users
Allowed with Other Leaves
Prior Leave Entry Allowed
Leave Encashment, Leave Balance and Leave Accumulation
Option of Single Side or Both Side Leave for Holiday or Week Off
Leave Grouping
76. Leave Application and Approval
Employee can Apply for Leaves Using this utility
Reporting Officer/HR can Approve or Reject Application
Web based Application and Approval Process
Reduce Time and Increase Transparency
77. Leave Balance Management
Automatically Leave Credit in User Account in Every Month
Leave Encashment or Lapse Option at the End of Year
Automatically Update Balance Upon Employee Timing and Leave
Approval
80. Unique Hardware Design
Attractive Vertical Look
Built-in Controller and Reader
Touch Sense Key Pad and LCD Display
Screw Less Push Type Connector for Easy Wire Insert
Pluggable Card Reader Module
Easy Wall Mounting with Back Plate
Built-In Tamper Detection
81. Operations from Door Controller
Easy Operation from Door Controller with Touch Sense Keypad and
Dot-Matrix Display
16 Touch Sense Numeric and Function Keys
Functions from Door Controller
Admin Attendance
Enroll Regular
User Profile Break
Late In Overtime
Early Out Official
Short Leave
82. USB Connectivity
USB Port for Various Applications
Connect Memory Stick, Internet Dongle or WiFi Dongle
Easy Data Transfer from Controller/Panel to Server
Easy Firmware Upgrade of Door Controller and Panel
Connect Remote Sites with 3G/2G USB Internet Dongle
No any Physical Connectivity is Required between Door Controller
and Server
Ideal for Remote Applications
83. WiFi Connectivity
Simple Connectivity between Controller and Server
No Wiring is Required
Real Time Events and Report Generation
Ideal for Applications where Ethernet is not Possible because of
Aesthetic Purpose or any Architectural Limitations
84. Easy Backup and Data Restore
One Click Backup of System Database
Helpful in Case of System Crash
Restore Database Easily from File
85. Import and Export Data
Import Data from File and Restore in COSEC Software
Export Data in ERP, Payroll and HRM
Export in Various File Formats
Excel
Text
CSV
XML
86. Message Board
Virtual Notice Board for All Users
Three Separate Messages: Notice, News and General
Advanced Editing Options
Reduce Possibility to Miss any Important Communication
87. COSEC Live Monitoring Window
Real Time Events Monitoring and Control
Live Status of Door Controllers and Panels
Alarm Monitoring and Control
Firmware Up Gradation
Temporary Deactivate Function/Features
Automatic Events Download
88. Web Based Application
Built-In Web based Application Software
Program the System and Generate Reports from any Location
View Attendance and Access Detail of Users Remotely
Apply for Leave/Tour and Check Attendance
89. Password Protection
Separate Password for all Login User
Password Change Option
Expire Old Password after Predefined Days and ask for New Password
Option for Account Blocked when it is Unused for Predefined Days
90. Software Access to User
Web based Application Software
User can Access COSEC from Anywhere with his Login ID and
Password
Generate Reports, Change System Parameters and View
Attendance Details
User can Access only those Details in which he has Access Rights
92. Web Application Program Interface
Ideal Tool for Payroll/HR Software integration
Each Event can be transferred
Useful tool for SAP Integration
Backward integration support for User Creation
Different API possible like:
Add or Delete Device , Assign or Revoke Device
Add User, Daily Attendance, Monthly Attendance, Daily T&A Events
93. MS SQL Integration
Useful Integration Tool for Payroll having SQL database
Each Event can be transferred
Transferring with Field Mapping Facility
Daily Attendance, Attendance Events, Monthly Attendance Possible
94. Active Directory Integration
Active Directory is an useful Microsoft Windows Server Operating
System
Active Directory is a Database that keeps track of all the User
Accounts and Passwords in an organization and from which we can
Import user data in Cosec database
95. PostGre SQL Integration
PostGre SQL is a Proprietary SQL for Government usage purpose
PostGre SQL must have predefined tables like devices and device logs
Device table hold the basic data like device ID,MAC & IP. This table
holds information on last Ping Time and last Log Download
Event logs for a particular device can also be obtained in device logs
table
96. Tally Integration
Tally is one of the powerful Accounting and Inventory Software
Importing attendance data from COSEC Server into Tally would
allow user to directly generate attendance vouchers
Vouchers can be used to maintain Employee accounts.
Integration through Export tool with required file format by Tally
98. COSEC Reports and Charts
Wide Range of Reports and Charts for Divers Needs of the
Organizations
100+ Reports and Colorful Charts
Reports with Month, Day and between Defined Dates
Print Report
Reports of Time-Attendance, Access Control, Leave, Visitor, User
etc.
100. Reports in File Format
Export Report in Various File Formats
PDF
XML
Rich Text Format
MS Excel
MS Excel (Data Only)
Crystal Report (RPT)
MS-Word
MS-Word Editable
101. COSEC Reports
Time-Attendance
Late In Weekly Work and OT
Early in Continuous Absenteeism
Overtime Special Function Punch
Absent Department wise Absent
Exception Shift Schedule
Attendance Muster Summary
Attendance Summary Salary Data
Shift Change Attendance Register
Late Arrival Memo Overtime Register
Absent Memo Yearly Performance
Schedule Group Report