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Institutional RepositoriesWhat the Open Access agenda means for a modern institution,[object Object],Gareth J Johnson & Valérie Spezi,[object Object],Leicester Research Archive,[object Object],David Wilson Library,[object Object],University of Leicester,[object Object],25 Mar 2010,[object Object],lra.le.ac.uk,[object Object]
Overview,[object Object],Introduction,[object Object],Open access & repositories overview,[object Object],The world of the LRA,[object Object],Challenges and wider agenda,[object Object],Group exercise,[object Object],Questions & Discussion,[object Object]
Open Access,[object Object],Open access to scholarly publications,[object Object],Born in 1990s in Physics & Economics communities,[object Object],Exploits allowable exceptions in © law,[object Object],Increasingly mainstream since early 2000s,[object Object],OA advantages,[object Object],Greater access to literature to all research community,[object Object],Greater speed of dissemination,[object Object],Availability provides a citation bump,[object Object],Public access to publically funded research,[object Object],Advancement of human knowledge,[object Object],Curation & safe keeping of institutional treasures,[object Object]
Open Access Today,[object Object],All Russell Group Universities have repositories,[object Object],121 institutional repositories like LRA in UK,[object Object],12 institutional mandates now in place,[object Object],Sources OpenDOAR & ROARMAP,[object Object],Open access archiving (OAA, Green route),[object Object],Works alongside traditional publishing,[object Object],Services institutional & subject repositories,[object Object],Open access publishing (OAP, Gold route),[object Object],An alternative approach to traditional practice,[object Object],Pay-up front model of funding,[object Object],Fully OA journals or paid publisher options,[object Object],May or may not allow for OAA on LRA,[object Object]
Open Access ArchivingOverview (Green Route),[object Object],Publisher’s,[object Object],Version,[object Object],PostReview,[object Object],PreReview,[object Object],The LRA,[object Object]
Copyright & LRA,[object Object],General academic awareness of copyright transfer (CTA) and retained rights is weak,[object Object],Pervasive scholarly gift culture,[object Object],Repository team need a strong grounding in rights and reuse,[object Object],Use of SHERPA/RoMEO helps,[object Object],Need to be flexible and adaptable to changes,[object Object],Repository copyright is a grey area, much untested in law,[object Object],Complexities of third party copyright in theses,[object Object]
Leicester University,[object Object],Top 20 in all National tables,[object Object],91% student satisfaction rate,[object Object],6th Highest citations rates relative to size,[object Object],23,000 students,[object Object],41% Distance Learners,[object Object],Around 1000 academic staff,[object Object],93% submitted for RAE ’08,[object Object],87% determined to be producing internationally significant research,[object Object],4 Colleges,[object Object],Moved from faculty structure this academic year,[object Object]
LRA Secret Origins,[object Object],Founded as Library project 2006,[object Object],Secondment of 0.5fte manager & 0.5fte administrator ,[object Object],Academic support but not direct involvement,[object Object],Full-text purist at start,[object Object],RAE 2007/8 ingest of 2500+ metadata only records,[object Object],2008 moves towards service,[object Object],Implications for staffing and workflows,[object Object]
The,[object Object],LRA,[object Object],TEAM,[object Object]
The LRA Method,[object Object],Fully mediated,[object Object],Self-archiving option,[object Object],Self archiving trial 2 years ago,[object Object],Research and nothing else,[object Object],Top level decision and ongoing ethos,[object Object],Educational and non-scholarly objects sent elsewhere…,[object Object],Contents,[object Object],The usual melange of documents, images, software and data,[object Object],Focus on author’s final versions unless © says otherwise,[object Object],Author Licence ,[object Object],Signed first time,[object Object]
Licence to Kill,[object Object]
What’s It Like to Work On?,[object Object]
Institutional Repositories,[object Object],Part 3,[object Object]
LRA Today,[object Object],Comprises,[object Object],Around 4,700 items (~40% full text),[object Object],RSS feeds for collections and departments,[object Object],Commerce using it to ID & assess collaborators,[object Object],Core team to enable archiving and provide advice,[object Object],Webometrics,[object Object],A measure of their visibility and scholarly regard,[object Object],165th ranked HEI Repository globally,[object Object],Highly ranked HEI Repository in the UK,[object Object],#13 Cambridge,[object Object],#14 Brunel,[object Object],#15 SAS,[object Object],#16 Leicester/LRA,[object Object],#17 Huddersfield,[object Object],#18 SOAS,[object Object]
What’s in the LRA: Materials,[object Object],Full text ~25-35%,[object Object]
What’s Used in the LRA: Items,[object Object]
What’s in the LRA: College,[object Object]
What’s Used in the LRA: College,[object Object]
Who’s Using the LRA?,[object Object],Visits,[object Object],Dec 09 +25% ,[object Object],Jan 10 +20%,[object Object],Feb 10 +3.2%,[object Object]
Outreach & Engagement,[object Object],Information librarians,[object Object],Alerts and raising awareness,[object Object],Personal visits,[object Object],Dept Meetings & Champions,[object Object],Research Office collaborations,[object Object],Social networking,[object Object],Twitter and RSS feeds,[object Object],Twitter discussions with local community,[object Object],Frequent blogged activities,[object Object]
Setting Policy,[object Object],Original ethos & remit set by Research Committee,[object Object],Major policy decisions still at this level,[object Object],OpenDOAR policy generator,[object Object],Used to create standard repository policies,[object Object],Metadata, data, content, submission, preservation and takedown,[object Object],Operational policy devolved to LRAPG,[object Object],Tacit input from Research Committee,[object Object],Responsive to changes in legal environment and institutional standpoints,[object Object]
Preservation,[object Object],Underlying commitment from institution to maintain repository integrity,[object Object],Durable handles (persistent URLS) for all items,[object Object],Tomb stoning of items taken down,[object Object],Avoidance of bitrot formats,[object Object],E.g. Old MS Office formats,[object Object],PDF/A-1 (ISO 19005-1) is preferred text standard,[object Object],Range of standards for other materials,[object Object],Some formats can be more problematic,[object Object]
Dark Forces Rising,[object Object]
CRIS & the LRA,[object Object],REF Preparation WG,[object Object],Moves to integrate LRA & RED,[object Object],Technical and political challenges,[object Object],Post-CRIS implementation,[object Object],Role and integration of LRA,[object Object],Merge, subsume, satellite or replace,[object Object],Pan-institution information systems collaboration,[object Object],Media contacts, consultancy and personal web spaces,[object Object]
Ethos,[object Object],Retrospective digitisation requests ,[object Object],Requirement of contacting author & signing of author license,[object Object],Funded for approx 100 items a year,[object Object],Tracing authors major time and throughput constraint,[object Object],Access to alumni database helping,[object Object],More staff time available to chase,[object Object],Most requests in 2009 unfulfilled,[object Object],Issues outstanding with Ethos,[object Object],Variable quality scans produced,[object Object],Slow response to enquiries,[object Object],First requestor pays funding stream,[object Object],Academic confusion between LRA and Ethos,[object Object]
Getting Your Hands Dirty,[object Object],Examine some real challenges faced by repository managers,[object Object],Based on today & own knowledge,[object Object],Three vital questions for each scenario,[object Object],What would be the most effective response?,[object Object],What problems or issues do you foresee?,[object Object],What steps could be taken to minimise them?,[object Object],Work in groups and then report back,[object Object]
Feedback,[object Object],Repositories are as much about people as they are objects,[object Object],There are many, many grey areas and a lot of institutional policy is responsive,[object Object],Have to be cautious of setting precedents,[object Object],Flexibility and responsiveness in a dynamic environment is important,[object Object]
Closing Thoughts,[object Object]
Gareth J Johnson,[object Object],Document Supply & Repository Manager,[object Object],gjj6@le.ac.uk,[object Object],extn 2039,[object Object],Valérie, Margaret & Claire, ,[object Object],LRA Administrator team,[object Object],lra@le.ac.uk/ethesis@le.ac.uk,[object Object],extn 2039,[object Object],Contacts,[object Object]
References,[object Object],About the LRA: www.le.ac.uk/li/lra,[object Object],Institutional mandate: www2.le.ac.uk/offices/researchsupport/ref/pubpolicy,[object Object],The LRA: lra.le.ac.uk,[object Object],LRA policies: www.le.ac.uk/li/research/archivepolicies.html,[object Object],OpenDOAR: www.opendoar.org,[object Object],Research Support Project: www.rsp.ac.uk,[object Object],SHERPA/RoMEO: www.sherpa.ac.uk/romeo/,[object Object],Slides: http://www.slideshare.net/GazJJohnson,[object Object]
Institutional Repositories: What the Open Access agenda means for a modern institution

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Institutional Repositories: What the Open Access agenda means for a modern institution

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Hinweis der Redaktion

  1. Me and Gully Foyle
  2. The LRA and Leicester’s approachMaterials we’re seeing used and popularityDark forces[This slide needs reworking in light of other bits of talk
  3. Need to re-write this
  4. MandatesThe REFThe CRIS (RED)Staffing & joined up thinkingThroughputCopyright changesAcademic embrace
  5. The repository as a service is up against an increasing number of external and internal pressuresAwareness of the repository remains lowMandates are helping drive material to usIntegration and centralisation seem to lie ahead – though from my perspective not