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Out-sourcing to a Virtual PA

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Out-sourcing to a Virtual PA

  1. 1. Out-source your admin: Move your business forwardFree up valuable time and focus on what you do best
  2. 2. Definition of a Virtual PA Out-sourced admin function Operates on an ad hoc basis Project specific tasks Pay-as-you-go Professional services 2 Out-source your admin - Move your business forward
  3. 3. Purpose of a Virtual PA Fill gap in existing framework Support during peak periods Absorb overflow from existing support Offer expertise in specialist area Support up-scaling / branching out Explore new opportunities 3 Out-source your admin - Move your business forward
  4. 4. Typical tasks for a Virtual PA Scheduling & logistics Document preparation Website, blogging, social media, newsletters  Event management  Business development  Database management  Research & reporting  Client communications  Invoice management 4 Out-source your admin - Move your business forward
  5. 5. Qualities of a 5* Virtual PA Reliable Competent Discreet Professional Experienced Works well under pressure Ability to multi-task Self-motivated Knows when to check-in 5 Out-source your admin - Move your business forward
  6. 6. Specify the role to find the right fit Ask yourself: What tasks absorb time and effort, but contribute little to the profit of my business? What skills or knowledge are required to complete these tasks on my behalf? 6 Out-source your admin - Move your business forward
  7. 7. Get off to a flying start Specify working arrangements Agree hourly rate or project fee Clarify method(s) of communication Set time period for check-in Provide clear instructions Group tasks into workable chunks Pin-point key (additional) skills Build towards greater delegation 7 Out-source your admin - Move your business forward
  8. 8. Confident and effective delegation “I can hand over as much or as little as I need to, as and when I want... I get everything back in good time and the standard of work is superb.”“In the past year, I’ve spent more time withclients and at networking events.I’ve even attended training to buildmy own business skills.” 8 Out-source your admin - Move your business forward
  9. 9. What’s in it for you? Good for the bottom-line Efficiency, organisation, control Committed, motivated contributor Business continuity Focus on moving business forward 9 Out-source your admin - Move your business forward
  10. 10. Look forward to ….  Networking, attending training  Focusing on business-critical tasks  Developing strategy, forward- planning10 Out-source your admin - Move your business forward
  11. 11. www.desireeashton.com11 Out-source your admin - Move your business forward

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