This document outlines a 5-step process for writing an effective job description: 1) List the position's duties and day-to-day responsibilities, 2) List required and desired skills and experience, 3) Detail important personality factors and work style needs, 4) Research salary data to determine a fair compensation range, 5) Write the actual job description highlighting the role, company, required skills, and application instructions. The goal is to attract engaged candidates who are a good fit for the challenges and opportunities in the open position.

1. how to write a job description
in 5 steps
by FitSmallBusiness.com

2. Step 1: Make a list of the position’s
duties and responsibilities

3. Outline in detail what the day
to day of the new employee
will look like.

4. step 2: List the skills and experience
needed to get the job done

5. Order the list from the most
important to the least important,
by separating the skills and
experience an employee has to
have to be considered for the
position, from those that would be
nice to have.

6. step 3: List any other important
factors (personality and how they will work)

7. A laud and aggressive personality
may be good for outside sales. In
other positions like software and IT
adding an aggressive personality
to the team is generaly a bad idea

8. Other questions you want to
ask are:
•Will this person be working
independently or as a part of a
team?
•How much flexibility do they
have in how the job is done?

9. •Do you need someone who can
simply follow instructions or
someone that can operate with
little supervision?
•How does doing this job in your
company differ from doing a
similar job at other company?

10. step 4: decide how much to offer

11. How do you come up with a fair salary?
The first thing you want to think about here is:
•How much experience do you need the person to have?
•Are you willing to pay extra to get someone who can come in and
hit the ground running?
•Would you rather pay lower salary and train someone less
experienced?

12. How do you come up with a fair salary?
Now you want to see what data is publicly available that can help
you get an idea of how much your perfect candidate may require.
Here is a summary of Brad Farris’s video on exactly how to do this
using an interactive project manager in Chicago as an example:

13. •Search Google for “Interactive
Project Manager Salary Range
+ Chicago”. Look for industry
salary surveys.

14. •What are the trade
associations that these types
of people might be a member
of? Search for their name +
salary data.

15. •Talk to other business owners
and ask them what they are
paying for jobs like this.

16. •Go to advanced search on
Careerbuilder.com, search for
the job title here and then
select “show only those with
salary info”.

17. •Use this cost of living
calculator to adjust the salary
levels you find for similar
positions.

18. step 5: write the Job description

19. Job Title:
Be as specific as possible. for
example, instead of “Sales
Manager” a better title would be
“North East Regional B2B Sales
Manager - Plumbing Supplies”

20. About Us:
Clearly and concisely outline
what your company does and why
someone would want to work
there.

21. About Us:
You may want to consider adding:
•What your company does and how big it is.
•Your mission statement.
•Any impressive stats relating to growth.
•What your company values are.
This section should be 3 to 5 sentences
max.

22. Position Details
“Write a compelling job posting highlighting
the challenges and opportunities that a
successful candidate would face. Position the
job as hard work, but rewarding --- then sell the
opportunity with your company. Positioning the
job this way attracts more engaged candidates
who want to make a difference, exactly the
kind of people who make great employees.”
Brad Farris at Enmast.com

23. Position Details
Here are some other things to
consider including from
Jobscore.com:
•Why is the job open?
•Opportunity
•Lifestyle
•Team style

24. Required Skills:
Go back to the list you made in step
2 and list the top 3 to 5 skills that
the candidate must possess to
even be considered for the job here.

25. Bonus Skills:
The things from step 2 which are
not required but would be a nice
bonus if the candidate possessed
them.

26. Further Instructions:
Let them know how you would like
them to apply. Another tip is to ask
for a cover letter which addresses
some specific point. You can
immediately discard those who do
not address that point.

27. And Finally...

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entrepreneur visit us at....

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