Study on report writing Types of report: Formal or Informal reports Informational or Analytical reports Proposal reports Vertical or lateral reports Internal or External reports Periodic reports

1. Study on Report Writing
Presented by:
Md. Fahimuzzaman
Department of Textile Engineering
Mawlana Bhashani Science and Technology University

2. Types of report
1. Formal or Informal reports
2. Informational or Analytical reports
3. Proposal reports
4. Vertical or lateral reports
5. Internal or External reports
6. Periodic reports
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3. Formal reports
A formal report is an official report that contains detailed information, research, and data
necessary to make business decisions. This report is generally written for the purpose of
solving a problem.
Some examples of formal reports include:
Inspection Report
Safety Report
Compliance Report
Audit
Annual Report etc.
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4. Informal reports
Informal reports are only a few paragraphs in length and have only the
important details, and follow a certain structure:
An introduction
A body
And a Conclusions
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5. Informational reports
Informational reports :
An informational report is one that contains
details information of any event without analysis
or recommendations.
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Example:
Annual reports,
Monthly financial reports,
and reports on personnel absenteeism.

6. Analytical reports
An analytical report is a type of business report
that uses qualitative and quantitative company
data to analyse as well as evaluate a business
strategy
Example:
Scientific research,
Feasibility reports,
And real-estate appraisals
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7. Proposal reports
A documents that propose an idea or an approach to solving a
problem or issue.
It also describe the how one organization can meet the need and
requirements
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8. Vertical or lateral reports
This classification refers to the direction a report travels.
Vertical reports:
• Upward or downward the hierarchy reports
• Example: Report for management or mentees, it’s a vertical
report.
Lateral reports:
• Assist in coordination in the organization traveling between
units of the same organization level.
• Example: a report among the administration, production and
finance departments.
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9. Internal or External reports
Internal report :
• within a certain organization or group of people in the case of
office settings.
• Example: Annual reports of companies
External reports:
• Called public reports outside the organization.
• Example: A news report in the newspaper about an incident or
the annual reports of companies.
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10. Periodic reports
• Issued on regularly scheduled dates (annual or quarterly or
half-yearly).
• Preprinted forms with pre-set the structure
• Computer-generated data by just filling up at every period.
• Example: Annual report is a Government mandate.
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11. Structure of typical reports
A simple report is likely to include at least the following:
Simple report sections
Introduction, including aims and objectives
Methodology
Findings/results
Discussion
Conclusions and recommendations
References
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12. State what your research/project/enquiry is about.
What are you writing about, why and for whom?
What are your objectives?
What are you trying to show or prove (your hypothesis)?
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Introduction

13. State how you did your research/enquiry and the methods you
used.
How did you collect your data?
For example, if you conducted a survey, say how many people
were included and how you selected them. Say whether you
used interviews or questionnaires and how you analysed the
data.
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Methodology

14. Give the results of your research.
This section may include graphs, charts, diagrams etc. (clearly
labelled).
 Be very careful about copyright if you are using published
charts, tables, illustrations etc.
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Findings/results

15. Interpret your findings.
What do they show?
Were they what you expected?
Could your research have been done in a better way?
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Discussion

16. These should follow on logically from the Findings and
Discussion sections.
Summarise the key points of your findings and show whether
they prove or disprove your hypothesis.
If you have been asked to, you can make recommendations
arising from your research.
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Conclusions and recommendations

17. List all your sources in alphabetical order, using the appropriate
University of Hull style. You might find our referencing pages
useful.
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References

18. Thank You
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