Major challenges of commercial property management arise from data inconsistence and lack of information for further analysis and planning. For successful property management you have to control tenant payments, due dates and receivables, lease agreement details, asset management and maintenance works. Automation of property related business processes allows you to manage real estate items full-service and within single source. In this presentation made by FTS, our experts share how to automate commercial property management using the Maconomy Property Solution. You will get an insight about benefits from property management automation. Know more about Deltek Maconomy: http://fts-eu.com/en/c/Deltek-Maconomy/ If you have got questions or would like to try a demo version, please contact us under info.ru@fts-eu.com, www.fts-eu.com.

1. Property Management
Automation
better insight and control over your
real estate portfolio
Svetlin Savov
FTS Group

2. About us
FTS is an international IT consulting firm with offices
in the Netherlands, Bulgaria, Russia and Ukraine
22 years of experience in business process
automation
Partner to leading technology companies like
Microsoft, Deltek, Oracle and M-Files

3. Distribution
& Logistics
ManufacturingReal Estate
Engineering
& Construction
Our experience
Professional
Services
250+ customers in 14 countries
3.5 M m2 of real estate managed with FTS solutions

4. Property Management Automation
Key Benefits
 Increased revenue by increasing tenant retention
and closely tracking occupancy rates
 Enhanced cost control through budgeting, monitoring
and approval of costs; decreased administration time
 Minimized company risk through improved process
controls, transaction transparency and audit trail
 Improved decision making by using automated
reports based on key performance indicators

5. Maconomy Property Solution
IT solution for real estate lease management
Property
Management
Tenant Info
Management
Lease Agreement
Management
Invoicing, Accounts
Receivable &
Payable
Finance &
Budgeting
Reporting &
Analytics
Deltek
Maconomy
ERP
Platform
Multi-company &
multi-currency accounting
Financial planning
Invoicing and A/R
Cost accounting and A/P
Lease administration and
documentation
Tenant and landlord information
and documentation
Properties and premises
information
Standard & custom reports
Dashboards and KPIs

6. Maconomy Property Solution
Property Management
Property
Management
Tenant Info
Management
Lease Agreement
Management
Invoicing, Accounts
Receivable &
Payable
Finance &
Budgeting
Reporting &
Analytics
Deltek
Maconomy
ERP
Platform
Properties and premises
information

7. Locations
register

8. Premises
register

9. Vacant area
dashboard

10. Interactive floor plans

11. View premises by lease expiration date

12. View premises lease details

13. View premises by tenant category or by any other
selected criteria

14. Maconomy Property Solution
Tenant Information Management
Property
Management
Tenant Info
Management
Lease Agreement
Management
Invoicing, Accounts
Receivable &
Payable
Finance &
Budgeting
Reporting &
Analytics
Deltek
Maconomy
ERP
Platform
Tenant and landlord information
and documentation

15. Tenants
register

16. Tenant
document
archive

17. Landlords
register

18. Maconomy Property Solution
Lease Agreement Management
Property
Management
Tenant Info
Management
Lease Agreement
Management
Invoicing, Accounts
Receivable &
Payable
Finance &
Budgeting
Reporting &
Analytics
Deltek
Maconomy
ERP
Platform
Lease administration and
documentation

19. Lease agreements
register

20. Lease agreement
card

21. Lease terms:
start & end
dates,
prolongation &
termination, etc.

22. Rent rates,
discounting &
indexation terms

23. Lease agreement
document creation
& approval

24. Automatic
lease expiration
notifications

25. Utility costs
registration and
invoicing to tenants

26. Tenant sales
registration and
turnover rent
calculation

27. Tenant sales and footfall reporting & analysis

28. Maconomy Property Solution
Invoicing
Property
Management
Tenant Info
Management
Lease Agreement
Management
Invoicing, Accounts
Receivable &
Payable
Finance &
Budgeting
Reporting &
Analytics
Deltek
Maconomy
ERP
Platform
Invoicing and A/R
Cost accounting and A/P

29. Automatic creation of tenant
invoices for fixed rent, service
fee, turnover rent, etc.

30. Tenant payment
registration (or import)
& reconciliation

31. Tenant reminder letters
creation & interest charge
calculation

32. Investment &
maintenance cost
entry and allocation

33. Maconomy Property Solution
Financial Management
Property
Management
Tenant Info
Management
Lease Agreement
Management
Invoicing, Accounts
Receivable &
Payable
Finance &
Budgeting
Reporting &
Analytics
Deltek
Maconomy
ERP
Platform
Multi-company &
multi-currency accounting
Financial planning

34.  Multiple dimensions for registration and reporting
 Register and report data on local & international charts of accounts,
departments, countries, buildings, tenants, etc.
 Multiple companies
 Unlimited number of legal entities & buildings within one system
 Hierarchical access control and full audit trail
 Multiple currencies
 Registration and reporting in any currency
 Automatic currency conversion via date-dependent exchange rate
tables
 Financial budgeting and control
 Lease revenue and building maintenance & investment budgets
 Budget control and budget vs actual analysis
 Integration to accounting and banking software
 Export customer, supplier, contract and invoice data
to any accounting system (SAP, Oracle, etc.)
 Import bank payments and third-party costs
Financial Management
Key features

35. Real estate
P&L budgets

36. Budgeted versus actual
P&L report

37. Maconomy Property Solution
Reporting
Property
Management
Tenant Info
Management
Lease Agreement
Management
Invoicing, Accounts
Receivable &
Payable
Finance &
Budgeting
Reporting &
Analytics
Deltek
Maconomy
ERP
Platform
Standard & custom reports
Dashboards and KPIs

38. Premises Vacancy Report Example

39. Summary of Key Lease Conditions Example

40. Rent Roll Report Example

41. Tenant Invoicing & AR Report Example

42. Tenant Reconciliation Report Example

43. Ad-hoc analysis report example

44. KPI dashboard example

45. Questions?
Svetlin Savov
ssavov@fts-eu.com
FTS Group