How to import publications into Digital Measure's Activity Insight. (What we, at the University of Iowa, call APR.)

1. APR Publications
Importing
or
Direct Data Entry

2. Publications

3. IMPORTING FROM PUBMED
How to get publications into APR

4. Importing from Pubmed
• Import records from PubMed directly
– Author + date (or other fields)
– Pubmed ID (PMID)

5. OPTIONAL: Finding the PubMed ID number

6. Import from PubMed

7. Import by connecting to PubMed
Name and date
PubMed ID
number
OR

8. Select records from search result list

9. Handle duplicates
Click Skip
(or import if it is not a
duplicate), then Continue

10. Finish Import

11. IMPORTING FROM BIBTEX FILES:
scopus, endnote, web of science,
others
How to get publications into APR

12. Importing from other databases
• Requires export to BibTex file
• Each is a little different
• Digital Measures has help files for each

13. Scopus Search Screen (Author Search)
www.scopus.com

14. Scopus Save to BibTex
Citation information only
seems to be the most reliable
format to use
Save the resulting file to your computer

15. Creating BibTex File in World of Science
To export citations to a BibTeX file fromWeb of Science:
1. Navigate to the Results page and choose the
records you want to export
2. Select the option to include “author, title,
source, abstract” for items in your export
3. In the save to menu, select save to other file
formats, then select BibTeX
4. Select Save to proceed
5. In the resulting dialog box, select Save or OK
6. Save the resulting file to your preferred location

16. Create BibTex file in EndNote
Step 1: If you do not see the output style in your EndNote, Download and
install the “BibTeX output style”
1. Go to EndNote Output Styles (http://endnote.com/downloads/styles)
2. Search for “BibTeX”
3. Select the Download button for the BibTeX output style
4. Installation instructions are on the right-hand side of the Styles page
Step 2: Export citations to a BibTex file.
1. Open your library of references in EndNote
2. Expand the Drop-Down list in the toolbar at the top of the screen that
says “Select Another Style…” and select the BibTex option.
3. To complete the export of your selected citation information
a. Navigate to the File menu
b. Select Export
c. Enter your filename(and navigate to where to save the file) and confirm
that “BibTeX” is selected as the Output Style
d. Select Save

17. BibTex files from Google Scholar
1. Navigate to Google Scholar.
2. Select My Citations.
3. Log in to your account. Upon signing in you
should see a list of your "articles."
4. Select the articles to export
5. In theActions drop-down list choose Export
your articles.
6. Select BibTeX as the File Format, then select to
export either the selected articles or all articles,
depending on your need.
7. Save the export file. Note: Unless a delegate has direct access
to the author’s Google Scholar account,
the delegate will only be able to export
individual citations.

18. A Note About Google Scholar
• The assumption is that an author (as opposed
to a delegate) will aggregate his/her own
citations via Google Scholar Citations and will
export to a BibTeX file.
• Unless a delegate has direct access to the
author’s Google Scholar account, the
delegate will only be able to export individual
citations.

19. BibTeX from Zotero Online
To export citations to a BibTeX file:
1. Navigate to Zotero's homepage and log into your account.
2. In the menu bar select My Library and from the list on the left-
hand side, select the citation collection from which you would
to export.
3. In the pane on the right, select the citations you would like to
export.
4. Select Export icon, (just above the Date Modified column)
5. Select BibTeX output option.
6. Select to save the file.
7. Navigate to the location where the file was saved.
8. Rename the file and add a “bib” or ".txt" extension (e.g.,
Name.bib).

20. IMPORT THE BIBTEX FILE
How to get publications into APR

21. Import the search output BibTex file
Navigate to the file you created in Scopus
(or elsewhere),
then click continue
Continue by dealing with duplicates, etc. as above

22. AFTER THE IMPORT
How to get publications into APR

23. Check for fields to edit
• Contribution type
• Peer review
• Current status

24. “Top Ten” or “Show All” (for web profile)

25. Bold author’s name (optional)

26. Watch for Duplicates

27. DIRECT DATA ENTRY
How to get publications into APR

28. Data Entry Screen (medicine tool)
Please note
When we move to the
University tool, some
of the fields, the drop
down choices, and the
order will be changed

29. Bottom of data entry screen

30. CHANGES COMING
In the University tool things are a bit different, but not dramatically so

31. Publication Form–top (University Tool)

32. Publication Form–bottom (University Tool)