2. Word Processor: It is a package that processes
textual matter and create organized and flawless
documents
Ooo Writer or writer
Openoffice.org
Features
Fast ( speedy and no mechanical carriage
movement)
Editing Features : any corrections can be done
Permanent Storage ( documents can be saved as
long)
Formatting Features ( converted to any form like
italics, bold etc)
Graphics ( Drawing)
OLE ( Object linking and embedding)
3. Parts of the Main Window
Title Bar
Menu Bar
Formatting toolbar
Standard Toolbar
Ruler Bar
Status Bar
Scroll bar
Work area
4. Document View
Print layout
Web Layout
Full Screen
Writer is WYSIWYG ( What you see is what you
get). It shows the document exactly the same
when the print out is taken
New Document (Ctrl+N)
Word Wrap: when a word does not fit in the line,
it automatically flows to the beginning of the next
line. This is called word wrap
5. Non Printing Characters
Do not appear on paper when you print the
document
Can be displayed in Show/Hide button in
Standard toolbar
Save as ( document saving)
Extension: .odt ( ODF Text Document)
Close from the file drop
Exit from Writer ( Exit)
6. Margins
Left
Right
Top
Bottom
Gutter Margin: extra space inside the margins
to ease up binding
Mirror Margin: same inside and outside
margins on a page. Ie the left of right margin
on a page becomes right of left margin
respectively on the next page
7. Indentation: distance between text boundaries
and page margins
Types :
Positive
Negative
Hanging indent: further indentation of
paragraph
8. Font, styles and Sizes like Normal, Italics,
Bold Superscript, subscript, Double
strikethrough etc
Text Alignment: text layout within a paragraph
with respect to left and right margins. Two
types are there : Horizontal ( Left, right,
centered and justified )and vertical (Left, right,
centered and justified )
9. Line spacing: total height of a line of text
including extra spacing like single, 1 and ½ etc
Page Orientation: Portrait and Landscape
Header and Footer : text or graphics such as
page no, date logo etc
Navigator Options : Cursor Movement ( arrow
keys) , scrolling through mouse
10. Find and Replace Text
Inserting special characters
Jump to a given page ( Fn +F 5)
Undo and Redo
OOO Writer is called WYSIWYG ( What you
see is what you get) is the one that one that
shows the document on screen, exactly the
way it will when you will take print out
12. Clipboard: A temporary storage area which is
used for keeping the cut/copied text/ graphics
13. Setting up Writer and Formatting
Options
Tools Option
Click +
icon
General,
View,
Formatting,
Aids, Grid
14. General
Update link when loading
Update fields and charts automatically
Setting: Tab stops ( distance the cursor
travels after press of tab key) with units
16. Formatting Aid Options
How text appear
( where paragraph ended, line break, page
break, text alignment etc)
Grid Options
Visible grid
Snap to grid
Otherwise open office- appearance-select
darker colur-save-ok
17. Character Formatting
Format-character-change font,size colour –ok
Ctrl +B, Ctrl + I, Ctrl + U
Font effects
Change Case means upper, lower, title, small
capital
Change colour under font effects
Paragraph formatting
Text alignment
18. Ctrl +L, E, R ,J for indentation
Paragraph indentation under format
Line spacing in paragraph formatting
Paragraph border and shading
20. Check Spelling in two ways : AutospellCheck
and Spelling and Grammar Option ( Tools
Menu)
Tools- spelling and Grammar
Tools-language-for all text- more / tools –
options- language settings- language change
to English US
Synonyms and Thesaurus ( Tools-language-
thesaurus)
21. Auto correct : tools-autocorrect options
Auto text ( edit- Auto text- enter name of
shortcut
Inserting page break: insert-manual break
command-choose page/ line/column break
Page formatting: format-page-orientation-
margins
Numbering pages: insert-field-page number (
before that footer to be added ( insert-footer
command)
22. Page border and shading: Format-page-
border tab in page style
Columns: format-columns
Header and Footer:
insert-header and footer
type heading in header box and can do
formatting options
Insert-fields
Close button
24. Table: Arrangement of text in the form of columns
and rows
Click table-specify rows and columns-ok
Insert rows and columns: table-insert-
rows/columns/
Delete rows and columns: table-delete-
rows/columns
Merge and splitting cells:
25. Formatting Tables and Autoformat: Table-table
properties-border-background-ok
Formatting individual cell contents: select cell-
character formatting
Auto formatting a table: table-autoformat-click
pre design or select –ok
Print: file-print-page review
Getting Help: help-contents
Printing brochures: file-print-page layout-
Printing envelopes:
insert-envelope-format-page quality
Lastly new doc
Exporting to pdf: file-export to pdf
26. Mail Merge
Mail Merge: It is a technique to merge text
with addresses to create personalized
letters.
Components:
Main Text document
Address Database
Merge Document
27. Steps:
File-New-Database
Create a new Database-next-Finish-Save
Use wizards to create table
Under wizard –category( personal)-sample tables
( addresses)- select available fields –drag to the next
box using right
Press next up to step 4
Complete the table
Create Main Document
File-new-new text document
Under Field window-insert-fields-other-database-
mail merge fields
Expand created database-drag to the main text
document
28. Now from Tools-Mail Merge command-use the
current document
Select letter
Continue next uptil step 6
Next upto 8th step
Lastly finish
