1. Evelyn Onbas17 Osprey Drive Old Bridge, NJ 08857 | M: 347-834-3440 | Email: evelyn.onbas@gmail.com
PROFESSIONAL SUMMARY
Loyal, dependable and motivated Executive Assistant with over 15 years of experience supporting the CEO and members of the senior
leadership team. Extensive experience in arranging travel, managing calendars, handling correspondence, supervising staff and interacting
with customers. Results-driven professional who is able to use sound judgment, determine priorities and resolve issues.
SKILLS
• Excellent communication skills • Advanced MS Office Suite • Energetic and proactive
• Work well under pressure • Experienced with using Concur • Strong interpersonal skills
• Flexible • Proficient in Prezi • Dedicated team player
• Organizational skills • Evernote/Box/Drobox • Leadership experience
• Multi-tasking • Multi-line phone proficiency • Ability to manage multiple projects
• High accuracy • Ability to manage multiple projects • Project planning
• Motivated self –starter • Corporate event planner/coordinator • Self-directed
• Courteous and helpful • Conference planning • Fluent in Spanish
WORK HISTORY
Executive Assistant | EMPIRE WEALTH STRATEGIES/PENN MUTUAL LIFE INS, | New York, NY | July 2009 - November 2016
• Brought over by the Senior Managing Partner at AXA to continue to support her as CEO of Empire Wealth Strategies
• Managed the CEO's complex and frequently changing calendar, travel arrangements and coordinated the pre-planning of trips
• Provided gatekeeper responsibilities to the CEO with professionalism and respect, interacting with over 150 financial advisors
• Managed external contacts for CEO and kept track of periodic communications needed for priority contacts
• Prepared Expenses - Personal and Business for CEO, President and Top Leaders
• Handled discrete confidential information
• Provided quality customer service to financial advisors
• Created the WOW experience to all the new incoming financial advisors
• Managed contacts using Outlook to conduct up-to-date database entry, tracked VIP relations and correspondence
• Facilitated relationships by documenting various life events of advisors and staff (such as birthdays, and other major milestones)
• Organized and maintained files and managed appointments and meetings
• Interviewed interns on a seasonal basis for FP, staff and EVP, President
• Took part in the decision making process, involving a $2 million dollar renovation/layout furniture/lighting expansion project
• Acted as the back-up to the Office Manager, IT Dept., Building facilities, Certified fingerprint & monitor to FP exams
• Assisted recruiters and VP’s at universities, LGBT, rugby business career job fairs
• Coordinated special events including space planning, organized set-up, recruited speakers and planned catering
• Conducted research to prepare, gather and proof read briefing materials, agendas and presentations for all executive-level meetings
• Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum
• Located and attached appropriate files to incoming correspondence, requiring replies
• Developed and maintained an internal client filing system
• Handled personal and family activities for senior leadership team
Administrative Assistant | AXA ADVISORS | New York, NY | July 2005 - July 2009
• Managed complex and frequently changing travel arrangements and coordinated the pre-planning of trips
• Directed administrative functions for the directors, EVP's, consultants and key managers
• Frequently used Microsoft applications, database and presentations software
• Managed partners hectic calendars for over 450 agents
• Organized and created a filing system, maintained business and personal passwords
• Maintained expenses for Managing Partners
Accounts Receivable Coordinator | LOCAL 810 | New York, NY | January 1992 - June 2005
•Responsible for accounts payable and receivable activities for over 150 union companies welfare
•Generated and distributed billing reports to business agents and members of the Executive Team
•Acted as interpreter between members and business agents to address members grievances
•Organized events for union members i.e. holidays and monthly member meetings
EDUCATION
Borough of Manhattan Community College | New York, NY | Associates of Applied Computer Science