How to Create a Metadata Schema in 5 Easy Steps
Emily Kolvitz
MLIS University of Oklahoma
Product Consultant at Bynder
Determining Records of Enduring Value
● Using Asset Appraisal Analysis (adapted
from ICA’s Shared Network Drives
Appraisal...
Appraisal
Appraise records of enduring value
using the asset appraisal analysis tool:
https://docs.google.com/a/labela.nl/...
Analyze Your Data Points & Visualize your
Schema
Great Tools for Visualizing your Schema:
-xMind - Free Version
https://ww...
Create & Document Schema
Create a Metadata Dictionary
(Description, Field Type,
Relationships, Data Field
Names and Labels...
Finalization of Schema
● Test the Schema for accuracy
and relevance
● Implement the Schema
● Analyze search behavior with
...
References
ICA Digital Preservation Modeules
http://www.ica-sae.org/index.html
Asset Appraisal Tool
Emily Kolvitz https://...
How to Create a Metadata Schema that Doesn't suck in 5 Easy Steps
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How to Create a Metadata Schema that Doesn't suck in 5 Easy Steps: Metadata Schema Development Process

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How to Create a Metadata Schema that Doesn't suck in 5 Easy Steps

  1. 1. How to Create a Metadata Schema in 5 Easy Steps Emily Kolvitz MLIS University of Oklahoma Product Consultant at Bynder
  2. 2. Determining Records of Enduring Value ● Using Asset Appraisal Analysis (adapted from ICA’s Shared Network Drives Appraisal Analysis) http://www.ica- sae.org/index.html ● You need a metadata schema, but first you must ask yourself, what am I trying to describe? Determine what records should be included in this scope before trying to design a schema.
  3. 3. Appraisal Appraise records of enduring value using the asset appraisal analysis tool: https://docs.google.com/a/labela.nl/document/d/1rVr- XYaD8sORhxyWVF4dJeCNHzkoqMb2CZqzZ_eAXUg /edit?usp=sharing
  4. 4. Analyze Your Data Points & Visualize your Schema Great Tools for Visualizing your Schema: -xMind - Free Version https://www.xmind.net/ -Whiteboarding - Ideas Anywhere! Idea Paint http://www.ideapaint.com/ Make a concept map of related data points. Analyze existing search behavior or existing metadata schemas if available - prune and curate. Check file-naming standards & required metadata fields, decide relationships between fields, map out dependencies & hierarchical relationships. Use a whiteboard and your imagination.
  5. 5. Create & Document Schema Create a Metadata Dictionary (Description, Field Type, Relationships, Data Field Names and Labels). Metadata Field Name Metadata Label Type of Data Field Description of Field Values Relationships to other Data Fields
  6. 6. Finalization of Schema ● Test the Schema for accuracy and relevance ● Implement the Schema ● Analyze search behavior with new schema (look at search analytics, failed and successful searches, e-mails to support and more.)
  7. 7. References ICA Digital Preservation Modeules http://www.ica-sae.org/index.html Asset Appraisal Tool Emily Kolvitz https://docs.google.com/a/labela.nl/document/d/1rVr- XYaD8sORhxyWVF4dJeCNHzkoqMb2CZqzZ_eAXUg/edit?usp=sharing -xMind - Free Version https://www.xmind.net/ -Whiteboarding - Ideas Anywhere! Idea Paint http://www.ideapaint.com/

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