1. Training Objectives
♦ Be familiar with New Mexico Statewide
Assessment Programs
♦ Understand test security and training
requirements
♦ Know the basic processes and procedures of
test administration
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2. Required Training
♦ For school principals, test coordinators, test
examiners (teachers), and proctors (EAs)
♦ Training is required for any school personnel who
handle the assessments including office staff.
Assessments include
• SBA: (Grades 3-8 and 10 &11)
• NMAPA: (Grades 3-12)
• ACCESS: (K-12)
• District Assessments
♦ Sign-in, with a printed name, signature, and date
on the Non-Disclosure Forms
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3. Required Training
♦ A signature on the Non-Disclosure is the
teacher’s consent that
• He/she knows how to administer the test.
• He/she knows what is required to administer the
test.
• He/she will comply with the rules of test
administration.
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4. Required Training
♦ Two trainings a year required by NMPED
♦ Test Security (fall) and Test Administration (spring)
– Deadlines for Non-Disclosures:
• Elementary, Middle Schools & High School: Friday,
October 19, 2012
• The test security training verification the original
has to go to RDA, and copy must be kept at the
school.
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5. Testing Windows
♦ ACCESS:
Jan. 14 – Feb. 22, 2013
♦ NMSBA
Mar. 18 – Apr. 5, 2013
♦ NMAPA
Sept. 4 – Oct. 26, 2012 (High School)
Feb. 25 – April 5, 2013
♦ HSGE
Oct 1 – Oct 12, 2012
♦ NMHSCE
Oct 1 – Oct 12, 2012 and Jan. 7 – Jan 24, 2013
♦ NAEP
Jan. 28 – Mar.8, 2013
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6. NMAPA Trainings
♦ This training is for the people who
administer the NMAPA
♦ Must be recertified every 3 years
♦ Required for Test Administrators and
second raters
♦ Dates and Locations to be announced
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7. What is new
♦ Every school has to follow the district testing
schedule
♦ Writing for grades 3, 5 & 8 only
♦ Science for grades 4, 7 & 11 only
♦ Simplified accommodation codes
♦ Grayscale test
♦ 8 Forms
♦ Very quick turn around time
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8. 4 Principles of Test Security
1. Protect the student
2. Protect the staff
3. Protect yourself
4. Protect the test
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9. TEST SECURITY
♦ Upon receiving materials, immediately
conduct a box count
• Report any discrepancy to RDA via phone and
follow up with an email for documentation
♦ Tests must be stored in a locked, secure
area with limited access at all times
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10. TEST SECURITY
♦ Teachers must sign to receive test booklets
♦ Tests must be assigned to students and the
record must be given to RDA, as well as a
copy kept by the Test Rep.
♦ Please write the full name on the test
booklet and the answer document
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11. TEST SECURITY
♦ All specified materials must be returned to
RDA at or before the deadline
♦ No one can review secure tests without
prior approval and without signing the
Non-Disclosure Agreement.
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12. Test Preparation (STC)
♦ Provide training for all school personnel
involved in test administration
♦ Ensure sufficient supply of test materials is
available
♦ Pencils will be delivered with tests
♦ Provide TAs/Proctors list of
accommodations
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13. Test Preparation
♦ Thoroughly read, review, and discuss the
Test Examiner’s Manuals before
administering the test.
♦ Clarify staff questions
♦ DFAs will be available online before testing
♦ Materials at school before spring break
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14. More Test Preparation (Then)
♦ Do arrange for make-up tests for all students who are
absent.
♦ The 95% Rule applies for all State Mandated Assessments
for the total school population, as well the disaggregated
groups:
• 5 ethnic categories
• ELL
• Special Education
• FRPL
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16. Test Preparation Don’ts
♦ Don’t use old tests as test preparation materials.
Published sample questions are ok
♦ Don’t photocopy or reproduce test items.
♦ Don’t use or make copies of any copyrighted
test preparation materials.
♦ Don’t use any actual test items as preparation
materials (changing the setting or numbers,
paraphrasing the item, or rewording the item).
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17. Test Administration Do’s
♦ Do follow all directions for a standardized
administration.
♦ Do proctor actively and be attentive
♦ Do remove instructional materials (e.g.,
multiplication tables) from test settings during
testing. Detailed list is forthcoming
♦ Do have test monitors in the halls to assist with
emergencies or to obtain additional test materials.
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18. More Test Administration Do’s
♦ Do return test materials each day to the testing
coordinator for secure overnight storage.
♦ Do keep records on unique situations that keep
students from being tested.
♦ Do report suspected testing irregularities
immediately to the test rep, the principal and RDA
(Chris Brunder). Only RDA will investigate.
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19. More Test Administration Do’s
♦ Do post obvious signs near copy machines
warning that tests cannot be copied.
♦ Do refer parents who request to view the
test to RDA.
♦ Do arrange for make-up tests for all
students who are absent.
♦ Do return tests for shipping to RDA
immediately after testing is completed.
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20. Test Administration Don’ts
♦ Don’t discuss items on a test with other
teachers.
♦ Don’t use items from the test to teach
concepts to students.
♦ Don’t let students leave the room and return
to continue on the same subtest.
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21. More Test Administration Don’ts
♦ Don’t give students breaks or allow them to
talk in the midst of a subtest.
♦ Don’t let students take cell phones out
during test administration.
♦ Don’t leave tests unattended in an unlocked
room.
♦ Don’t test students on different subtests at
the same time.
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22. More Test Administration Don’ts
♦ Don’t leave students alone in the room when they
are testing.
♦ Don’t help or coach students with test answers.
♦ Don’t suggest that students rethink an answer or
provide hints.
♦ Don’t change a student’s answer or direct a
student to change an answer.
• According to state regulation a teacher’s license can be either
suspended or revoked for a testing irregularity
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23. More Test Administration Don’ts
♦ Don’t permit students to use any
unauthorized materials during the test
administration.
♦ Don’t take test booklets or answer
documents off campus.
♦ Don’t permit students to leave the room
with testing materials for any reason.
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24. Allowable Accommodations
♦ Allowable accommodations are identified in the Student
Assessment Accommodation Manual for use during the
administration of the SBA
♦ Accommodation and participation decisions will be made
and documented by each student’s educational team
♦ Use assessment accommodation(s) in daily instruction
prior to the SBA administration
♦ Make sure accommodations for one student do not
interfere with other students
♦ TAs bubble in accommodations actually used during
testing after testing is completed
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25. Who can administer the test?
♦ Only trained, certified staff are permitted to
administer tests:
– Licensed school instructors and administrators
– Teachers on waivers or intern licenses
– Long-term substitutes with a valid teaching license
– Coaches and contractors with a valid teaching
license
– Licensed counselors and related service providers
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26. Who can proctor the test?
♦ Any staff or community member who has
been trained in proper test administration
and test security may serve as a proctor.
♦ Parents cannot proctor in their own child’s
classroom.
♦ Proctors can assist, but may not act as test
administrators.
♦ All proctors must sign a non-disclosure
form.
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27. Thank You for your help!
♦ Questions? Call RDA (872-6870)
♦ Chris Brunder (872-6830, 363-4041)
♦ brunder_c@aps.edu
♦ Testing Warehouse (848-8751)
♦ Ann Lesley: lesley@aps.edu
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