Fundamental Elements 2017 Webinar 2

1. Development of MEOSAR Beacons
Fundamental Elements Webinar, 29th March 2017
Carmen Aguilera, Aviation and H2020 Coordinator
Manuel Lopez, Technology officer – Maritime and SAR applications
Alexandru Sterian, Financial Officer
Alina Hriscu, Market Development Officer
1This presentation can be interpreted only together with the oral comments accompanying it

2. 2
• Participants’ microphones are muted.
To avoid any echo, please switch off
your microphone.
• Make sure your speakers or
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up the volume.
• To interact you can use the common
chat room. Questions to individual
participants will not be answered.
• Your questions will appear anonymously
to the other participants
Before we start – way of working (1/2)

3. • Questions are collected and addressed at the end of the session, if
time allows it.
• All questions and answers will be published on the GSA website in
order to guarantee the equal treatment of tenderers/applicants.
• Slides and clarifications will be available in due course online after
this webinar.
• After the information session, you will receive a short satisfaction
questionnaire, please fill it in.
3
Before we start – way of working (2/2)

4.  CALL BACKGROUND
 TECHNICAL SCOPE
 ELIGIBLE PARTICIPANTS
 HOW TO PREPARE YOUR PROPOSAL
 GRANT AGREEMENT
 Q&A TIME
Agenda
4

5. 5
SAR/Galileo Initial Service declared
operational by EC on 15th December 2016
Detailed Performances are defined on the
SAR/Galileo Service Definition Document (available
on www.gsc-europa.eu )
– Single Burst Detection Probability > 90%
– Location Probability after 10 min > 98%
– Probability of Location Accuracy higher than
5km after 10 min > 95%
– SAR Ground Segment Availability > 95%

6. • The implementation of Return Link Service (RLS) to
acknowledge the reception of distress signals is well
defined in the EU GNSS Regulation (EU) 1285/2013
• The implementation of the RLS has been deeply
coordinated with Cospas-Sarsat since 2007 in the
frame of the MEOSAR preparation:
‒Agreement on the message protocols in the beacon
standard (T.001/T.007)
Programmatic Context and RLS
Architecture
6

7. Return Link Service planning
 Return Link Service planned to be operational end of 2018
 Start with Acknowledgment Service
 Aligned with Cospas-Sarsat MEOSAR IOC
 Upgrade of RLSP will be developed based on the needs

8. OBJECTIVES OF THE CALL
8

9. 1. Secure the availability of commercial products from European
manufacturers of MEOSAR Beacons compatible with the Return
Link Service capabilities implemented by Galileo
2. Develop and test Galileo based MEOSAR Location Protocol
beacons (ELT, EPIRB and PLB) according to C/S T.001
3. Obtain the type approval according to C/S T.007
Objectives of the call
9
Galileo RLS ready beacons in the market by Service Declaration

10. Proposals can address development of one or more
(beacons type):
1. Personal Location Beacons (PLBs)
2. Emergency Position-Indicating Radio Beacon
(EPIRB)
3. Emergency Locator Transmitter (ELT) and Distress
tracking ELT
Type of beacons
10

11. • Design and develop the beacon(-s) according to C/S
T.001
• Test the beacon(-s) and obtain type approval as
specified in C/S T.007
• Perform dissemination activities in specialised
publications (e.g. professional magazines/journals,
conferences proceedings, standardisation reports, etc).
Requirements to all proposals
(=all beacons types)
MANDATORY
MUST BE IN
ANY PROPOSAL

12. a) Return Link Service (RLS) function (required)
b) Internal GNSS position source (required)
c) RLS location protocol to encode the position data (required)
d) RLS indicator (required)
e) Automatic activation on indication of emergency (required in ELTs
and EPIRBs)
f) Cancellation function (required in ELT DT, optional for other beacons)
C/S T.001 minimum capabilities
REQUIRED
MUST BE IN
ANY PROPOSAL

13. + Additional requirements per
beacon type
13
Activity area or Beacon type Additional activity to be included or additional
requirement
PLB • Assess suitability of required and optional
functionalities in C/S T.001
• Power consumption optimisation
• How to reduce false alarms rate
EPIRB • Assess suitability of required and optional
functionalities in C/S T.001
• Float beacon types
ELT DT and ELT • Compliance with the ICAO GADSS
• Assess suitability of required and optional
functionalities in C/S T.001
• Analysis of a potential implementation of the
remote in-flight activation

14. 14
• Advanced uses of Return Link capability
• Use of Galileo signal to compute the position
• False alerts reduction methodology
• Contribution to standardisation
• …
KEY TO AWARD
Other Innovation Elements

15. 1. Work plan (including project workflow)
2. System and operational requirements document, including those specified in sections
2.1 and 2.2.
3. Preliminary technical architecture and beacon(-s) design
4. Detailed architecture of the beacon(-s)
5. Test plan, cases and procedures
6. Test reports
7. User Manual
8. Dissemination and business plan
9. Dissemination documents and multi-media
10. Type-approval certificate of the beacon(-s)
Minimum set of deliverables
to be included in the proposal
15

16. Evaluation: Award criteria
16
DESCRIPTION WEIGHT
LEVEL OF RELEVANCE AND CREDIBILITY OF THE PROPOSAL
(e.g. Galileo differentiators use, methodology, innovation, integration and testing
etc.)
35
IMPACT IN TERMS OF ECONOMIC AND PUBLIC BENEFITS DERIVED FROM THE PROPOSAL
(e.g. user benefit, false alert, fostering Galileo use, business plan, dissemination
plan, etc.)
35
COHERENCE AND EFFECTIVENESS OF THE WORK PLAN
(e.g. schedule, effort, tasks distribution, etc.)
30
If a total score lower than 55 points or a score lower than 50% for any of the above three criteria is obtained, the
proposal will not be evaluated further and will be rejected

17. Call timeline (indicative)
17
Stage Deadline
Publication of the call 28 February 2017
Deadline for request for clarifications 5 May 2017
Publication of the clarifications 16 May 2017
Deadline for submission of applications 31 May 2017
Evaluation period June 2017
Information to applicants on the outcome of the
evaluation
July 2017
Signature of the Grant Agreement September 2017

18. • Maximum total budget allocated to the call: EUR 4.000.000
• Maximum number of projects: 4
• Indicative EU financing per project up to: EUR 1.000.000
• Maximum EU financing rate of eligible costs: 70%
• Maximum duration of the action: 2 years
Budget allocation and duration
18

19. ELIGIBLE PARTICIPANTS
19

20. • Applications by legal persons (consortia or mono-beneficiary)
established1 in and/or natural person(s) being nationals of any of the
EU Member States, Switzerland or Norway.
1 Legal persons are considered to be established in the EU when they are formed in
accordance with the law of an EU Member State, Norway or Switzerland, and have
their central administration, registered office or principal place of business in an EU
Member State, Norway or Switzerland.
• Applicants: active in the development and/or integration and/or
manufacturing of MEOSAR beacons, GNSS components, receivers,
antennas and/or expert in the field of GNSS Research and development.
Eligible applicants
20

21. 21
Participation conditions
‒ Single or multiple applicants (consortia)
‒ If consortium:
‒ Minimum 2 applicants, out of which the coordinator shall be a legal person
‒ Composition of the consortium: applicants can be from any eligible
countries

22. HOW TO PREPARE YOUR PROPOSAL
22

23.  The Administrative package
 The Technical package
 The Financial package
Summary of the proposals
23

24. Summary of the proposals
24
FORM CONTENT CO-ORDINATOR CO-APPLICANT(S)
A1 PROPOSAL OVERVIEW X
A2 PROPOSAL SUMMARY X
A3 COORDINATOR PROFILE X
A4 CO-APPLICANT PROFILE X
A5 DECLARATION OF HONOUR X X
A6 FINANCIAL CAPACITY X X
B1 TECHNICAL PROPOSAL X
B2 OPERATIONAL CAPACITY X X
C1 PRELIMINARY BUDGET X X
ADMIN
PACKAGE
TECHNICAL
PACKAGE
FINANCIAL
PACKAGE

25.  Admin package:
WHO does WHAT?
25
FORM CONTENT
Single applicant
/ Co-ordinator
Co-applicant(s)
Affiliated
entity
A1
PROPOSAL
OVERVIEW
X
A2
PROPOSAL
SUMMARY
X
A3
COORDINATOR
PROFILE
X
A4
CO-APPLICANT
PROFILE
X
A5
DECLARATION OF
HONOUR
X X X
A6 FINANCIAL CAPACITY X X X

26. 26
Admin package – overview of forms
Cover page
It serves 2 purposes:
COVER PAGE (TO BE FILLED BY THE COORDINATOR + GSA)
 Checklist for the applicants: list of the submission set +
number of docs to be submitted
 Basic information on the Proposal for GSA: project
acronym and consortium composition + receipt of the
documents.

27. 27
Admin package – overview of forms
Form A1 & Form A2
 Contact details: Name/Surname, Organisation, ..
 Proposal Abstract: high level description of the proposed technical solution
 About the participants: name, role in the project and represented country
FORM A1. PROPOSAL OVERVIEW (TO BE FILLED BY THE COORDINATOR)
FORM A2. PROPOSAL SUMMARY (TO BE FILLED BY THE COORDINATOR)
 Objectives of the proposal: target of the proposal, including value proposition and
benefit for the users
 Description of the work: high level project’s workflow
 Milestone and Expected results

28. 28
Admin package – overview of forms
Form A3 & Form A4
FORM A3. COORDINATOR / SINGLE APPLICANT PROFILE
(TO BE SUBMITTED BY THE COORDINATOR WITH: LEGAL ENTITY AND FINANCIAL IDENTIFICATION FORMS)
 Legal Information: LEF (Legal Entity Form: private or public company, registration info)
 Financial Identification: (FIF) banking details and account holder’s info
 Power of attorney: to commit the company/organisation
 Information on co-financing: how the applicant would do it? under which form?
 Previous EU contracts/grants: to check the no-double payment principle.
 Stamp: in UK it’s not common however for admin purposes EC needs it!
FORM A4. CO-APPLICANT PROFILE
(TO BE FILLED BY THE CO-APPLICANTS WITH: LEGAL ENTITY FORM)
 Same as for Coordinator: to be filled by the co-applicant.

29. 29
Admin package – overview of forms
Form A5 & A6
FORM A5. DECLARATION OF HONOUR
(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)
 It serves to check the exclusion and selection criteria
 Generic text used by EU.
 (The template was made after the amendment of the EU Financial Regulations as of 1 Jan
2016.)
 If requested consider to start early enough collecting all the evidences; since might be
time consuming
FORM A6. FINANCIAL CAPACITY
(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)

30.  Technical package:
WHO does WHAT?
30
FORM CONTENT
Single applicant /
Co-ordinator
Co-applicant(s)
Affiliated
entity
B1
TECHNICAL
PROPOSAL
X
B2
OPERATIONAL
CAPACITY
X X X

31. 31
Technical package
• Every proposal shall be assessed against the criteria
set out in the relevant Call for Proposal.
• In particular, for the technical package:
The Technical proposal (B1 Form) shall be assessed against
the AWARD criteria (CfP sect. 9)
The Operational capacity (B2 Form) shall be assessed against
the SELECTION criteria (CfP sect. 8.2)

32. 32
Technical package – overview of forms
Form B1
The co-ordinator, on behalf of the consortium, shall
submit the TECHNICAL PROPOSAL.
1. CONCEPT and APPROACH (max. 30 pages)
2. EXPECTED IMPACT (max. 10 pages)
3. IMPLEMENTATION (max. 20 pages)
4. TECHNICAL ANNEXES

33. 1. This section shall contain, as minimum:
 Description of the proposed technical solution and its compliance with the
CfP’s objectives
 Technology involved (focusing on innovation elements), E-GNSS
differentiators, etc.
 Description of the applied methodologies which shall be used in the
implementation of the action
 The feasibility of the proposal targeting market implementation
 Considerations about the engagement of the key stakeholders (e.g. chipset
manufacturer, system integrator, service provider, etc.)
33
Technical package – overview of forms
Form B1: Concept and approach

34. 34
Technical package – overview of forms
Form B1: Expected impact
2. This section shall at least address the following topics:
 Which benefits to the user will derive from the implementation of the
project? Which additional applications shall be enabled?
 Elaboration of a Preliminary Business Plan, describing the strategy to
exploit the results.
 Elaboration of a Preliminary Dissemination Plan, establishing the
measures to disseminate the achievements of the project among
relevant stakeholders in the appropriate phases of the project

35. 35
Technical package – overview of forms
Form B1: Implementation (1/2)
3. Structured section guiding the applicant through the following
points:
 Work Plan definition
 Work Packages: description, effort, resp., objectives, etc.
 WP schedule: Gantt chart, or similar
 WP inter-dependencies: Pert chart, or similar
 List of Deliverables (e.g. specification, report, demo kit, etc.)
 Project management
 Milestones, and relevant decision making
 Preliminary Risk register

36. 36
Technical package – overview of forms
Form B1: Implementation (2/2)
3. Structured section guiding the applicant through the following
points:
 Consortium as a whole:
 Partners complementarity
 Tasks allocation
 Effectiveness in the project execution and to target
commercialisation
 Project’s Resources:
 Planned staff effort
 Other Direct Costs
 Subcontracting
 Budget overview

37. 37
Technical package – overview of forms
Form B1: Technical annexes
4. Table to be filled out with the following information:
 Partners name (Organisation/Company)
 Company category (e.g. Research institute, chipset manufacturer, other)
 Country
Legal person: origin meaning “established”: having a registered office OR
central administration OR principal place of business in one of those
countries.
Natural Person: citizenship

38. 38
Technical package – overview of forms
Form B1: Operational capacity
Every applicant (coordinator and co-applicants), shall
submit the OPERATIONAL CAPACITY Form.
Objective: to demonstrate compliance with SELECTION criteria set out in the
CfP
Ref. CfP section 8.2 – “Applicants must show they have the operational
(technical and management) capacity to complete the activities to be
supported by this Call for Proposal and must demonstrate their capacity to
manage the activities corresponding to the size of the project for which the
grant is requested.”

39. 39
FORM CONTENT CO-ORDINATOR CO-APPLICANT(S)
A1 PROPOSAL OVERVIEW X
A2 PROPOSAL SUMMARY X
A3 COORDINATOR PROFILE X
A4 CO-APPLICANT PROFILE X
A5 DECLARATION OF HONOUR X X
A6 FINANCIAL CAPACITY X X
B1 TECHNICAL PROPOSAL X
B2 OPERATIONAL CAPACITY X X
C1 PRELIMINARY BUDGET X X
ADMIN
PACKAGE
TECHNICAL
PACKAGE
FINANCIAL
PACKAGE
 Financial package:
WHO does WHAT?

40. • Filled in with figures from your annual (audited)
accounts
• GSA calculates ratios (e.g. profitability, indebtedness,
financial independence)
• Used to assess your financial viability
Not applicable to public bodies and international
organisations
Financial package – overview of forms
Form A6: Financial capacity (1/2)
40

41. If outcome of the check is not satisfactory and in any other case GSA can:
• request further information
• propose a grant agreement without pre-financing
• propose a grant agreement with a pre-financing paid in instalments;
• propose a grant agreement with a lower percentage of a pre-financing;
• propose a grant agreement with a pre-financing covered by a bank
guarantee
• reject the application
41
Financial package – overview of forms
Form A6: Financial capacity (2/2)

42. Financial package – overview of forms
Form C1: Estimated budget
42
Project Name Participant Name
Project Acronym
Estimated eligible direct costs
Estimated eligible indirect
costs Total estimated eligible costs
Total requested GSAgrant
(EUR) (EUR) (EUR) (EUR)
A B C = A+B D = 70% x C
Direct eligible costs
(Numbering of categories as in "Eligible Costs for
the grants" section 12.2 of the Call for Proposals -
apply the rules detailed thereunder)
declared on the basis of flat rate of 7%
of 1. + 2. without costs of
subcontractors, costs of third parties
not working on beneficiary premises,
and cost of financial support to 3rd
parties
Total requested GSA grant at the
maximum reimbursment rate of 70%of
total costs
1.1 Personnel under direct empl. contract 0.00 € 0.00 € 0.00 € 0.00 €
1.2 Personnel under other than under empl.
contract (in-house consultants)
0.00 € 0.00 € 0.00 € 0.00 €
Sub-total for cost category 1 0.00 € 0.00 € 0.00 € 0.00 €
2.1 Travel costs 0.00 € 0.00 € 0.00 € 0.00 €
2.2 Costs for equipment and other assets
procured for the action
2.2 a) Costs for equipment and other assets
procured for the action: Full purchase costs
2.2 b) Costs for equipment and other assets
procured for the action: Depreciation costs
0.00 € 0.00 € 0.00 € 0.00 €
2.3 Costs for equipment or other assets not
procured but used for the action (depreciation
costs)
0.00 € 0.00 € 0.00 € 0.00 €
2.4 Costs for rental or lease of equipment or
other assets only to the portion of use and
limited to the duration of the action
0.00 € 0.00 € 0.00 € 0.00 €
2.5 Costs for use of technical facilities or
laboratories
0.00 € 0.00 € 0.00 € 0.00 €
2.6 Costs for consumables and supplies 0.00 € 0.00 € 0.00 € 0.00 €
2.7 Costs arising directly from requirements
imposed by the grant agreement
0.00 € 0.00 € 0.00 € 0.00 €
2.8 Costs entailed by subcontracts as
described in the proposal
0.00 € Not applicable 0.00 € 0.00 €
2.9 costs of financial support to third parties
2.10 Duties, taxes and charges paid by the
beneficiary
0.00 € 0.00 € 0.00 € 0.00 €
Sub-total for cost category 2 0.00 0.00 € 0.00 € 0.00 €
Total direct eligible costs 0.00 €
Total indirect eligible costs 0.00 €
Total eligible costs 0.00 €
5. Total EU contribution 0.00 €
Not applicable in this call for proposals
ESTIMATED BUDGET
Not applicable in this call for proposals
Estimated eligible costs of the action and GSA contribution (Table 1)
1. PERSONNEL COSTS
2. OTHER DIRECT COSTS

43. • During evaluation it will be checked:
‒ Staff effort – in relation to estimated budget for
personnel
‒ Description of other direct costs
‒ List of subcontracts
‒ Cumulative budget overview
Financial package – overview of forms
Form B1: Technical proposal
43
The amounts
should fit with
amounts in C1
Form

44. • 3 payments in total:
‒ Pre-financing 30%
‒ Interim payment up to 40%
‒ Final payment (30-70%)
Payment scheme
44

45. • When the tasks in B1 cannot be done by the consortium
• Principles:
‒ Best value for money or the lowest price
‒ No Conflict of Interest
‒ May only cover a limited part of the action and can not cover the core activities
‒ Necessary for implementation
‒ Stated in the proposal and in estimated budget
Subcontracting among beneficiaries is not possible!
Subcontracting
45

46. GRANT AGREEMENT
46

47. Draft Grant Agreement
47
• NOT part of the submitted proposal
• Please read it before submitting a proposal!
• It contains important elements on payments,
reporting, IPR etc.

48. • GSA: Legal and Procurement Department
• E-mail address: gnss.grants@gsa.europa.eu
• Office address: GSA, Janovského 438/2, 170 00, Prague 7, Czech
Republic
Contact coordinates for the call
48
Please refer in the subject to the relevant reference number of the Call
GSA/GRANT/02/2017
Submit requests for clarifications by: 5 May 2017
Submit proposals by: 31 May 2017