1. Alpine Space Programme 2007-2013
Project Closure - Final Report
Anne-Séverine Lay, JTS
Eva Stare, JTS
Lead Partner Seminar – 12th
March 2014– Munich
2. Final Report
Documents to be submitted:
+ Last regular Progress Report (contact data, LP declaration)
+ Pilot Activities Reports
+ Final Report:
+Section A – publishable section
+Section B – technical section
+Section C – FR Lead Partner declaration
+(if applicable) Cluster Final Report
Comparison of planned and actually implemented activities
Submit all except the LP declarations 3 months
after project closure!
3. Last Progress Report: small changes
+ Last Progress Report
+ publishable summary for the whole project duration!
+ Update the received ERDF column
+ Pilot Activities’ reports
+ Highlight transnational added value
+ Submit an updated budget (excel)
4. Last Progress Report - finance
+ Eligibility of costs: the project’s activities which
were performed until the project’s end, even if
paid after it.
+ Staff Costs calculation for the last reporting
period
- Use the template here for period longer than 6 months
- Template needs to be filled in as normal
- Hourly rate and project related staff costs will be
calculated automatically
5. Think of
• Project website operating for at least 2 years after
project end (Art. 7 (2) of the Subsidy Contract)
• Update the project website before official project end
(expired contracts)
• All main outputs to be published on the project website
(condition for closure)
• Outputs - special section on the website – easy to find,
user friendly, well organised
• Outputs – should be clear for whom they are meant and
what the purpose is
• Well written Progress Report publishable summary as it
will last
6. Final Report Section A – Publishable
section
+ Pdf fill-in form
+ What:
– Abstract
– Relevance
– Key achievements
– Lessons learnt
– Replication/Roll out
+ Why:
– Programme publication: compendium
– The business card of your project for the
next years
Quality
writing
7. Final Report Section B – Technical Report
+ Project added value
+ Cooperation
+ Visibility
+ Revenues
+ Contact data after closure
8. Final report: tips
• Do not make copy/paste between the part A and
B
• Use examples to consolidate/ illustrate your
answers
• Ask communication professional to read/
improve the part A
• Don’t detail too much (you should not bw
exhaustive) but please answer the different
questions
9. Final Report Section C – Lead Partner
declaration
+ Information and data is true and correct
+ Project has been implemented as set out in the approved
application documents
+ Reported expenditure is related to the present project only
+ Relevant regulations of the EC, national legislation, ASP and
subsidy contract have been obeyed by all PPs
+ Final ERDF-tranche will be forwarded to the PPs according to
the information provided by the Managing Authority
+ Provisions of the subsidy contract (esp. 4 (1), 6, 7 (2) lit b, 11
and 13) will be respected at least until end of 2022
10. Subsidy contract‘s articles
+ Art. 4 (1)The LP has to be available for any revision of the final report
also after the project closure until JTS and MA have approved it
+ Art. 6: LP’s duties
+ Art. 7 (2): The website should remain online for a period of at least
two years after project closure
– Related expenses are borne by the project partners, they can not be included in
the last progress report as they are not yet incurred.
+ Art. 11: keep available all files, documents and data related to the
project at least until end of 2022, either in original or as certified copies
on commonly used data media safely and orderly
– The project can still be subject to controls after its closure: second level control,
EU commission audits, national audits…
11. Subsidy contract‘s articles
+ Art. 13: All project outputs are the joint property of all project
participants and shall be made available to the public, and
dissemination should be ensured.
– Art. 13 reflects the EU regulation 1083/2006 art. 57: The Member State or
managing authority shall ensure that an operation [project] retains the
contribution from the Funds only if that operation does not, within five years from
the completion of the operation… undergo a substantial modification…
12. Disbursement of Subsidy
+ First arrived, first served!
+ The last 5% of the programme budget will be disbursed by EU at
the closure of the programme
+ This rule does not apply if the programme total expenditure
amounts to less than 95% of the approved budget
+ MA/JTS will inform Lead Partners about the overall
exhaustion of ERDF funds on programme level regularly
+ For details see project implementation handbook
factsheet No 7.2 – Final Payment http://www.alpine-
space.eu/fileadmin/media/Programme_Implementation_Handbook/
Factsheet_7.2_Final_Payment.pdf
12/22
Abstract: Short project summary in view of the results achieved
Relevance: Highlight here the importance of the issues addressed by the project taking into account the policy context. Provide a few facts & figures for why the issue needed to be tackled at transnational level.
Key achievements: Key achievements are direct project results, e.g. good practices; improved methodologies and tools; outputs and results, etc. bullet points are sufficient.
Lessons learnt: What are the main lessons learnt? What elements have proven to be most effective? What was/were the key factor(s) for success?
Replication/ roll out:How are the project results relevant to wider parts of the Alpine Space? Will the project results be applied to other areas beyond the partner regions? Will the project results feed into any policies or strategies?
Project added value: project long lasting effects and future impact (“the sustainability of results” , use of them, new project ideas, different fields of activities or implemented in other geographical areas, agreements reached as a result of project implementation) Transnationality and wider policy: What has been the added value of the project’s transnational approach?
What has been achieved by the project which could not have been achieved individually or bilaterally at only local, regional or national level?
Has the project partnership established synergies with other projects in other EU cooperation areas/programmes? influence,integration into policy at local, regional, national or European level?
How has the project contributed to Europe 2020 and its objectives?
Europe 2020 is the EU's growth strategy for the coming decade and contains five key objectives: employment, innovation, education, social inclusion and climate/energy.
Cooperation: partnership: key achievements of partnership (e.g. management tools, work processes, internal communication, involvement of stakeholders, etc )/ cooperation long lasting effects What will happen to the partnership after project closure?
Did the project establish, strengthen or enlarge strategic networks?
Did any partner develop a particular field of expertise or did it acquire new knowledge as a result of project activity? Please specify which partner and field.
Which added value has the involvement of observers and affiliated institutions created?
What type of actors and/or organisations has been involved beyond the project partnership? What has been the reason for involving them? (e.g. political backing, specific know-how, end users, etc) How have you involved them? (e.g. meetings, conferences, observers, etc) Has the involvement been successful? In what way?
Visibility: Awareness raising: In what way has the project increased the visibility of the Alpine Space Programme and ERDF co- funding?
How have policy makers (at all levels) been made aware of the strategic added value and the benefits of Territorial Cooperation? In what way has the project increased the visibility of the Alpine Space Programme and ERDF co- funding? Involvement of general public
How have policy makers (at all levels) been made aware of the strategic added value and the benefits of Territorial Cooperation?
Which awareness raising actions involving general public started, and will continue, from project activities?
Which efforts have been undertaken to inform the local population in your regions on project activities? (e.g. publicity campaigns, events open to the general public, etc.)
What impact have these activities had?
Please provide details on planned follow up activities and further steps to disseminate project results.
Which media coverage have you attracted? Please provide details.
Revenues: if any to be expected
Contact data after closure : choose a person who knows the project, and who should normally stay in the institution
