ABBYY Effective Business Day 4, 23.05.2013. ShakeSpeare Accountant - Laka integracija sa ERP rešenjima Ernest Žejn

1. Žejn d.o.o., Cesta v kleče
12, 1000 Ljubljana
Žejn d.o.o., Cesta 1. maja 17
4270 Jesenice
doc.:
ShakeSpeare™
Accountants
July 2012
14862

2. Fact sheet
• started in 1993 in Slovenia;
• company has more than 60 professional engineers on two physical
locations in Slovenia and one in Brazil;
• actively exporting:
– Albania;
– Bulgaria;
– Brazil;
– Croatia;
– Bosnia And Herzegovina;
– Republic of Serbia;
– Republic of Montenegro;
– Republic of Macedonia;
– Ukraine;
• Some of our strongest partners:
– ABBYY technology distributor for ex-Yu territory
– IBM advanced partner
– Fujitsu advanced partner
– Datalab partner
– ...

3. Goals
• decrease the costs of the logistics;
• less human resources;
• improve the quality of your documentation;
• speed-up the processes within your
organization;

4. Incoming invoices and other
documents
• in physical paper (internal, external);
• in e-format:
– eSlog;
– EDIFACT;
– ebXML;
– UBL;
– …;
• workflow for the e- and physical invoice and documentation must be the
same!
• DON‘T PRINT ALREADY ELECTRONIC INVOICES JUST TO HAVE THEM IN
PAPER FORMAT!

5. Improve your workflow
• You can scan your document via ERP or via
Mail Room (post book);
• Use BAR codes, if you find them useful
(PRE or POST scan);
• don‘t let people BRING you their documents,
let them scan documents by themselves via Web!;
• manage the workload dynamically and in a way
you designed!

6. Did you know?
More than 42% of the accountant‘s work is RETYPING the invoices?
That 61% of all of the accounting errors comes from that RETYPING?
That for more than 50 years we have technology called OCR, which can actually
automatically RETYPE invoices instead of you?
In India more than 86% of ALL THE INVOICES are OCRed from
2007 on (they even have a national project to do it 100%).

7. OCR and ICR
OCR is a recognition of printed words.
ICR is a recognition of a hand-written text.
invoice
ICR
accounting software / ERP
purchase orders,
travel orders, …
accounting software / ERP
OCR

8. Professional system
ABBYY FlexiCapture  ShakeSpeare™ DMS & BPM  Accounting / ERP
Accounting software / ERP
Classification Document storage

9. Accountant
• instantly see the documents on your second screen!
• write and manage e-post-it comments TO THE document!;
• have access to your document archive, even through iPAD or other
mobile device, where your ERP is not accessible;

10. Typical installation

11. Realization
• reducing distribution costs by 73% (internal mail, external couriers,
prints);
• the transfer of information has been sped up (for known customer in
Serbia we reduced time needed to distribute documents
from 3 days to 3 minutes);
• eliminate loss of documents – (for known customer in Maribor
instead of 7 invoices yearly they loose now 0 invoices);
• reduce the resources needed for the administration work - Open
Archive1
by 9,8%;
1 source: http://www.openarchive.com/roi_paper.pdf

12. • Ministry of Justice - Republic of Slovenia (ShakeSpeare™ BPM: project Lukenda);
• Ministry of Higher Education, Science and Technology (project of analyzing of IKT systems);
• Ministry of Culture - Republic of Slovenia; (ShakeSpeare™ BPM and DMS: on Archive RS);
• Student organization Universe in Ljubljana (ShakeSpeare BPM, DMS and ABBYY
recognition);
• Chamber of Commerce and Industry of Slovenia (ShakeSpeare™ legal office)
• Hewlett-Packard d.o.o. (ShakeSpeare™ cloud)
• Gorenje d.d. (ShakeSpeare™ BPM in DMS: legal office);
• Gorenjska banka d.d. (ShakeSpeare™ BPM in DMS: legal office);
• Hypo Alpe Adria Bank d.d. (ShakeSpeare™ BPM in DMS: legal office);
• Hypo Leasing d.d. (ShakeSpeare™ BPM in DMS: legal office);
• ProBanka d.d. (ShakeSpeare™ BPM in DMS: legal office);
• Mobitel d.d. (ShakeSpeare™ BPM and FlexiCapture);
• Chamber of Commerce and Industry of Slovenia (ShakeSpeare™ BPM in DMS: legal office);
• Merkur d.d. (ShakeSpeare™ BPM in DMS: legal office);
• Si.mobil d.d. (ShakeSpeare™ BPM in DMS and ABBYY FlexiCapture recognition of IDs);
• Bambi banat a.d. (ShakeSpeare™ BPM in DMS- Serbia)
• Crnogorski Telekom a.d. (ShakeSpeare ™ BPM in ABBYY FlexiCapture)
• Mucić & Co. d.o.o.( ShakeSpeare™ BPM in DMS: informatisation of the whole company on 3
locations in Croatia in Bosnia in Herzegovina)
• Clinical center Ljubljana(ShakeSpeare™ BPM – Slovenia: clinical paths in rheumatologic clinic);
• Clinical center Kiev (ShakeSpeare™ BPM - Ukraine : clinical paths in rheumatologic clinic);
• Clinical center Sofia (ShakeSpeare™ BPM - Bulgaria : clinical paths in rheumatologic clinic);
• Clinical center Tirana(ShakeSpeare™ BPM - Albania : clinical paths in rheumatologic clinic);
• Datalab d.d.;
• Collegium Modial Travel Agency () d.o.o.;
• Kolosej d.o.o.; CMT
• Interseek d.o.o. (Najdi.si);
• Hermes SoftLab d.d.;
• …
References of Žejn

13. Žejn d.o.o., Cesta v kleče
12, 1000 Ljubljana
Žejn d.o.o., Cesta 1. maja 17
4270 Jesenice
Next steps
We will gladly present ourselves to you in person and all of the
offered services, if you would be interested.
Žejn ErnestŽejn Ernest, Chief Executive Officer, Chief Executive Officer
telephone: +386 1 565 33 46 N.C.telephone: +386 1 565 33 46 N.C.
e-mail: ernest.zejn@zejn.sie-mail: ernest.zejn@zejn.si
Tadej DrmažTadej Drmaž, Chief Sales Officer, Chief Sales Officer
telephone: +386 1 565 33 46 N.C.telephone: +386 1 565 33 46 N.C.
e-mail: tadej.drmaz@zejn.sie-mail: tadej.drmaz@zejn.si