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Graduate Student Resume Collection

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Collection of resume guides, examples, tips and guides for graduate students.

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Graduate Student Resume Collection

  1. 1. Career Center Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708 Graduate Student Resume Collection Index Resume Writing Resume Tips and Improving Verbs Transferable Skills Verbs to Highlight Your Accomplishments Example Accomplishment Statements Quick Comparison: CV vs. Resume Resume Samples
  2. 2. Career Center Search Strategically Resume Writing The resume serves as an introduction that tells the story of how your past experiences and accomplishments have prepared you for a specific next step. It is tempting to jump to the resume as the first step when kicking off your search process. This will present you with challenges because the resume is a culminating effort, not a first step. Synthesizing your experiences and accomplishments into short and impactful statements requires complex thinking. If you’re struggling with crafting your resume, reach out to us for help. A successful resume will pique enough confidence and curiosity about you to secure an interview. The purpose of your resume is to answer two key questions for readers: • What are you capable of and what do you know? • How well suited are you for the role that is being filled? A carefully constructed, well-edited and focused resume will create a compelling description of your patterns of qualities, skills and accomplishments in response to these underlying questions. 5 Tips for a Successful Resume 1. Think creatively about experience. Your meaningful accomplishments will come from across a variety of endeavors in your life. Consider businesses you’ve run, projects that you complete, longstanding hobbies and pursuits, contributions you have made or other defining experiences in your life. All of these can be aspects of your resume. 2. Format your resume with first things first. The top and left side of your resume are the most valuable spaces when someone is visually scanning the page and forming a first impression. Use the first section heading strategically to ensure that your most compelling experiences are at the top of the page. To start each bullet, thoughtfully choose verbs that are precisely descriptive of your actions. Order the bullets so that the most compelling comes first. 3. Illustrate your patterns of success. Showcase the skills you have developed through experience; what you have learned in the classroom or other points of exposure; positive qualities you will bring to the work; and a mastery of the language and culture of the realms to which you apply. 4. Articulate the impact of your contributions. Highlight accomplishments and include measures of your success wherever possible. Use individual resume bullets to highlight your outcomes in ways that will resonate with the readers’ point of view. For example, use measurable, quantified results for a bottom-line-driven industry. 5. Write multiple resumes if you have multiple interests. Your varied interests may require equally varied presentations of you at your best. For different industries or roles, change the categories, order and descriptions of different experiences to ensure that unique readers of your resume recognize right away that you excel in areas that are meaningful to them. Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708
  3. 3. FULLNAME  BIG&BOLD   Address     Best  Phone  Number       Best  Email  Address     Education   Duke  University     Durham,  NC   Your  Degree     Graduation  Month  and  Year   • What  have  been  your  meaningful  educational  accomplishments  while  at  Duke?   • Include  highlights-­‐  you  don’t  have  to  be  comprehensive.   • Consider  GPA,  honors,  study  abroad,  thesis,  projects,  research,  relevant  courses,  or  other  components     Other  Universities     Location   Degree  or  Program     Dates  of  Study   • What  were  the  main  benefits  to  you  inside  and  out  of  the  classroom?     High  School   Location   Degree,  GPA,  or  other  characteristics   Dates  of  Study   • What  were  your  primary  accomplishments,  educationally?     Specific  Experience  Category  #1   Interesting  Job   Location   Role   Dates   • Bullets  include  an  active  and  specific  verb  that  describes  this  contribution,  learning,  skills  or  outcome,  and  details  and  data   that  make  it  tangible.   • Prioritize,  with  the  most  important  and  relevant  bullets  first.   • Use  concise  and  clear  language  and  industry-­‐specific  language  only  if  applying  to  that  industry.     Student  Organization   Location   Current  Role   Dates   • Write  about  being  elected  (what  for!)  or  ways  you  contribute  more  over  time.   Earlier  Role   Dates   • Include  a  variety  of  experiences  and  contributions;  no  need  to  replicate  information  in  similar  roles.    However,  repeating   something  and  presenting  it  in  a  new  way  can  serve  as  an  enhancement.     Specific  Experience  Category  #2   Internship   Location   Role   Dates   • The  number  of  bullets  under  each  experience  does  not  need  to  be  consistent.    However,  the  space  that  something  takes  on   the  resume  does  give  a  sense  of  its  level  of  importance.     Specific  Experience  Category  #3   Independent  Project   Location   Role     Dates   • Describe  your  initiative,  managing  a  huge  endeavor,  overcoming  obstacles,  getting  support  from  others,  and  other   challenges  you  overcame  when  managing  something  new!     Skills   Language:   Computer:   Lab:     Interests   Highlight  unique  aspects  of  your  background,  personality,  or  attention  to  professional  topics.       No need to add a line about references being available. This has been seen on resumes, historically, but is no longer expected. Save that space for interesting content. Someone may have to mail you documents or have your address for official correspondence. Keep your address simple. Only include multiple addresses if necessary. This can include major, minor, certificates, specializations, or other degree components. You can use this section to feature your study abroad experiences. A high school section is most used by first and second year undergrads or those who attended schools with a large or passionate network of alumni. Think creatively about how you design your categories. This is an opportunity to bring attention to patterns in your interests or skills. Look at example resumes for ideas but two general categories could be common type of organization, e.g., Media Experience or function, e.g. Research Experience. Use a skills section to bring added attention to RELEVANT skills. Be sure these skills are evident throughout your resume as well. e.g. researcher, founder, volunteer, consultant Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708 The CV: What Do I Need to Know? Internationally, the terms curriculum vitae, CV and resume may be used interchangeably. However, in the context of academic or research-based work, a CV refers to a document with very specific content and organization detailing the research, teaching and administrative expertise required. While a common application document for those with a Ph.D., undergraduate students most commonly need a resume. Resume Writing - cont.
  4. 4. Resume Tips and Improving Verbs Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708 Structure • Use the active rather than passive voice. • Begin with a strong, active verb that best represents what you contributed. • Use present tense for current activities and past tense for past activities. • Avoid the phrases “responsible for” or “duties include.” • Prioritize sections based on most relevant information first. • Write section headings based on tailoring them to the position. For example, “Work Experience” becomes “Research Experience,” while another section could be “Additional Employment Experience.” • Within your bullets, organize these descriptors so that the most relevant appear first. Formatting • Maintain sufficient white space to make it easily readable and uncluttered, while still including thorough descriptions of your experiences. • Be consistent with styling and formatting throughout all sections of the resume as you use bold, CAPS, italics, and underlining. • Place important information toward the top of the document, because HR managers often scan resumes quickly. These sections include Education, Relevant Experience, and/or Leadership Experience. • Each section should be organized in reverse chronological order. • Use readable font, such as Cambria, Calibri, Times New Roman, Garamond, or Arial. • Font should be size 10, 11, or 12 point and easy to read. • Your name should be 16+ font size, in bold, and NOT in caps. • Margins should be in the range of .5” to 1” on all four sides. • Use numbers instead of writing them out, for example, use 5 instead of five. • Use black ink. • Don’t include tables to organize the document. • Avoid personal pronouns in the resume. • Don’t use full sentences or paragraphs to describe your experiences. General Tips • Keep your resume to 1 page in length. • Proofread to avoid spelling or grammatical errors. • Include the GPA if it is a 3.0 or above. • Coursework must be relevant to the position. Irrelevant courses or standard courses expected of a student with the stated major should not be listed. • Evaluate your language skills honestly, using words such as “beginner,” “intermediate,” “advanced,” or “native proficiency.” You can separate your experience between written and conversational aptitude. • Technical skills should include your level of proficiency with language such as “proficient in” and “familiar with.” • A photo is not recommended on a resume. For LinkedIn profiles, a photo of you in professional attire is common. • If printing the document, use white or ivory resume paper. • References should be on a separate page, so don’t make them a part of the resume. Do repeat your contact information at the top of the reference page.
  5. 5. Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708 Improving Your Active Verbs Good Better Best Worked Contributed Improved Did Performed Produced Responsible for Managed Spearheaded Attended Participated Orchestrated Saw Observed Analyzed Learned Gained Experience Implemented Tried Tested Developed For more information on resumes, see the Duke Career Center SlideShare account at http://www.slideshare.net/DukeCareers/tag/resume Resume Tips and Improving Verbs - cont.
  6. 6. Transferable Skills As you begin your job search or consider careers that would be right for you, it is important to know what you are good at and what you enjoy doing. Over the years you have developed many skills from coursework, extracurricular activities, internships, jobs and your total life experiences. If you’ve researched, written, edited and presented papers for classes, you’ve used skills that are not limited to any one academic discipline or knowledge area but are transferable to many occupations. What Skills and Qualities Are Important to Employers? According to the 2012 National Association of Colleges and Employers (NACE) Job Outlook Survey, the top 10 qualities/skills employers seek are transferable skills. 1. Verbal communication skills 6. Problem-solving skills 2. Strong work ethic 7. Written communication skills 3. Teamwork skills (works well with others) 8. Interpersonal skills (relates well to others) 4. Analytical skills 9. Computer skills 5. Initiative 10. Flexibility/adaptability Your Ten Most Preferred Skills Brief Example of How You’ve Used Each Skill 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708
  7. 7. Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708 Communication Exchange, transmission and expression of knowledge and ideas ¨¨ speaking effectively ¨¨ writing ¨¨ listening attentively ¨¨ expressing ideas ¨¨ facilitating discussion ¨¨ providing appropriate feedback ¨¨ negotiating ¨¨ perceiving nonverbal messages ¨¨ persuading ¨¨ describing feelings ¨¨ interviewing ¨¨ editing ¨¨ summarizing ¨¨ promoting ¨¨ working in a team ¨¨ making presentations ¨¨ thinking on one’s feet ¨¨ dealing with public Organization, Management Direct and guide a group in completing tasks and attaining goals ¨¨ initiating new ideas ¨¨ making decisions ¨¨ leading ¨¨ solving problems ¨¨ meeting deadlines ¨¨ supervising ¨¨ motivating ¨¨ coordinating tasks ¨¨ assuming responsibility ¨¨ setting priorities ¨¨ teaching ¨¨ interpreting policy ¨¨ mediating ¨¨ recruiting ¨¨ resolving conflict ¨¨ organizing ¨¨ determining policy ¨¨ giving directions Research & Planning The search for specific knowledge ¨¨ setting goals ¨¨ analyzing ideas ¨¨ analyzing data ¨¨ defining needs ¨¨ investigating ¨¨ extracting important information ¨¨ gathering information ¨¨ formulating hypotheses ¨¨ calculating and comparing ¨¨ developing theory ¨¨ observing ¨¨ identifying resources ¨¨ outlining ¨¨ critical thinking ¨¨ predicting and forecasting ¨¨ conceptualizing Human Relations Attend to the social, physical or mental needs of people ¨¨ counseling ¨¨ advocating ¨¨ coaching ¨¨ providing care ¨¨ conveying feelings ¨¨ empathizing ¨¨ interpersonal skills ¨¨ facilitating group process ¨¨ active listening ¨¨ motivating ¨¨ developing rapport ¨¨ persuading others ¨¨ being patient Design & Problem Solving Imagine the future, develop a process for creating it ¨¨ anticipating problems ¨¨ creating images ¨¨ designing programs ¨¨ displaying ¨¨ brainstorming new ideas ¨¨ improvising ¨¨ composing ¨¨ thinking visually ¨¨ anticipating consequences of action ¨¨ conceptualizing ¨¨ creating innovative solutions ¨¨ defining problems ¨¨ identifying possible causes ¨¨ multitasking Take Stock of Your Transferable Skills Review the lists in the following 5 categories and mark all the skills you have. Then go back and circle the 10 underlined skills you would enjoy using most. Write these top 10 skills in the spaces provided under “Ten Most Preferred Skills” and write a brief example of how you have demonstrated each skill in a job, class, internship, or extracurricular activity. This will help as you consider career options and as you prepare for a job search and interviews. Transferable Skills - cont.
  8. 8. Example Accomplishment Statements DukeEngage Intern, Austin Foundation, Seattle, WA Summer 2010 • Created and implemented new program to encourage females to focus on positive life behaviors • Developed and implemented curricula for 8-week fitness programs for underprivileged youth • Collaborated with community festivals to improve the Foundation’s visibility and outreach efforts. Energy Transfer Summer 2011 Intern: Management (CEO) • Participated in weekly management meetings discussing company logistics, including distribution issues, reservoir negotiations, and potential mergers and financial opportunities • Coordinated preliminary research & negotiations for a .9 MW solar plant in southwest Texas • Aided in the initial planning for a 40MW utility scale wind farm in Central America Unitarian Universalist Youth Conference, Star Island, NH, Women’s Group Leader Summer 2009 • Organized 100-member youth conference on an island 7 miles off the mainland • Strengthened staff-participant interaction through mentorship and outreach efforts Duke University, Division 1 NCAA Football July 2008-Present • Full Scholarship; 3 year letter winner; 3 year starter • Dedicated 30 hours/week including weight training, practice, conditioning, film study, & meetings • Frequently organize and set up extra player meetings and workouts • Participated in team building exercises Service Opportunities in Leadership, Hart Leadership Program Spring 2011 – Spring 2012 • Participated in 12-month program combining academics, service, and leadership training • Awarded $4,000 grant to conduct research on HIV/AIDS perception in Honduras • Taught HIV/AIDS education to classes of 30-40 children ages 8-20 to increase youth population knowledge to reduce region’s high infection rate Council for Children’s Rights, DukeEngage, Intern, Charlotte, NC June – August 2012 • Researched legislative and policy issues to find solutions to chronic problems facing local youth • Wrote policy briefs and performed research for projects revolving around school readiness, juvenile jurisdiction, and total amount of money spent on children annually in Mecklenburg County • Tracked legislation moving through the North Carolina General Assembly • Observed court hearings to better understand experiences of children in the criminal justice system Chi Psi Fraternity- Durham, NC, Co-Social Chair 2008-2010 • Organized 2010 Chi-Psi Annual Formal at the Hilton in Durham for 80 guests • Won Scholarship Award in 2009, given to one member of the fraternity who has excelled in and shown dedication to academics • Captained Chi Psi’s dodge ball, soccer, and softball intramural teams Teacher, Breakthrough Collaborative – New Orleans, LA Summer 2011 • Taught 40 high-potential middle school students from low-income areas of New Orleans • Designed courses in Science, Engineering, and Dance Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708
  9. 9. Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708 Additional Accomplishment Statement Examples Editor of School Newspaper Instead of “edited school paper,” try: • Researched, wrote, and collected photographs for 20 stories per semester, including 10 pieces for online edition • Succeeded in meeting competing deadlines, which required high attention to detail • Located and edited inconsistencies before press release dates Office Assistant Instead of “answer phones, schedule appointments, fax papers,” try: • Interact with diverse array of clients, colleagues, and external partners to schedule meetings, organize logistics, and make travel arrangements • Communicate verbally and in writing with numerous stakeholders • Trained 2 additional interns regarding office policies and procedures Waiter/Waitress Instead of “waited tables at Italian restaurant,” try: • Prioritized and managed simultaneous responsibilities • Acted as a restaurant sales representative, selling add-ons to achieve one of the highest per-night sales averages • Built a loyal base of regular customers Research Assistant Instead of “Worked on a project titled, ‘Calcium influx in the innate immune response mediated by Toll- like receptors,’” try: • Collected data on 5 different biomarkers and evaluated their effectiveness • Managed and updated databases on a weekly basis • Collaborated with 4 team members to achieve project goals Example Accomplishment Statements - cont.
  10. 10. Quick Comparison: CV vs. Resume CV Resume Goal • To obtain an academic position or grant • To obtain a non-academic job Audience • Fellow academics • Potential non-academic employers • Networking contacts Structure • Text-rich, narrative style • Minimal text supported by achievement-oriented bullets Content • Complete history of your academic pursuits, including academic research, teaching, awards, and service • Tailored to highlight your fit with a specific job/ department/ institution • OR • Tailored to highlight your ability to conduct research aligning with funding agency needs • Snapshot of your most relevant skills and experience • Tailored to highlight your fit with a specific job/ firm/ industry Length • Flexible; as long as neccesary to tell your story • Typically 3-4 pages for doctoral candidates • Typically 1-3 pages for master’s candidates • Limited to 2 pages • Typically 2 pages for doctoral candidates • Typically 1 page for master’s candidates Unnecessary Info • Activities outside of the core academic pursuits of research, teaching, and service • Anything not relevant to the role/ function/ industry for which you are applying; e.g., unabridged lists of publications, presentations, conferences attended, courses taught • Career objective • Personal statement • References Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708
  11. 11. Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708 Sample: Master’s Resume - Engineering Research Melissa Elizabeth Tator 4283 Peachtree Avenue, Durham, NC 34587 • melissa.tator@duke.edu • cell: (713) 536-8923 EDUCATION Master of Science: Biomedical Engineering December 2010 Duke University, Durham, NC GPA: 3.8/4.0 Relevant Coursework Includes: Electrophysiology, Tissue Biomechanics, Bionanotechnology, Physiology, Tissue Engineering, Molecular Biology, Physiology of Extreme Environments, Systemic Histology, Design of Medical Devices Bachelor of Science: Mathematics and Spanish May 2008 Texas Christian University, Fort Worth, TX       Semester  abroad  at  La Universidad Pablo de Olavide, Seville, Spain January-May 2006   GPA:  3.9/4.0   INTERNSHIPS National Aeronautics and Space Administration (NASA) May 2010-Present Wyle Laboratories: Human Research Program (HRP) Intern; Houston, TX • Compiled research deliverables and assessed technical readiness levels for the Human Research Program, which • investigates the impact of spaceflight on the human body; presented information to management to aid direction of research objectives • Collaborated with an interdisciplinary team of five to assist in the development of the Human Research Roadmap, a web- based system which captures the HRP’s biomedical risks, Program Requirements Document, and Integrated Research Plan • Shadowed the Biomedical Engineer Flight Controller in International Space Station Mission Control and supported Russian Extravehicular Activity (EVA) Wyle Laboratories: Human Research Program (HRP) Intern; Houston, TX June-August 2009 • Performed statistical analysis of NASA HRP Education & Outreach program data • Researched impact of space on biological systems and drafted web text for “Hydration” activity RESEARCH EXPERIENCE Cartilage Mechanics and Tissue Engineering Laboratory, Duke University Department of Biomedical Engineering Student Researcher; Durham, NC • Developed PEG-DA microwell system to enable three dimensional culture of small cell populations • Cultured type IX collagen knockout mouse chondrocytes in presence of cytokines to form cartilage tissue pellets • Performed analyses on tissue specimens using ELISA, histology, and MATLAB programming techniques Continuum Biomechanics Laboratory, Texas A&M University Department of Biomedical Engineering Research Assistant; College Station, TX August-December 2008 • Worked on biomechanical mathematical model of abdominal aortic aneurysm under Dr. Jay Humphrey VOLUNTEER EXPERIENCE Engineering World Health Volunteer; Durham, NC August 2009-December 2010 • Served with a team of students to design an improved sphygmomanometer for use in the developing world • Served as liaison to 15 hospitals in Honduras and Nicaragua to assess hospitals’ medical needs and arranged delivery of devices and biomedical engineers where necessary. Demonstrated effective Spanish communication skills Engineers Without Borders Volunteer and Delegate; Fort Worth, TX and Cabezas, Bolivia March 2007-December 2008 • Designed and implemented engineering solutions to a school of 6th-12th graders in Cabezas, Bolivia, while working with a team of four professional engineers • Engineering solutions included drip bucket irrigation system, flow pressure measurements, water quality assessments, electrical load survey, preliminary wiring and testing of diesel generator SKILLS & ACHIEVEMENTS Languages: Proficient in Spanish, enhanced by study in Seville, Spain in spring 2006 Computer: Microsoft Office Suite, SPSS statistical software, and Mathematica and MATLAB programming techniques Honors: Phi Beta Kappa Society, TCU Chancellor’s Scholarship (Full Tuition) Other Activities & Involvements: CoboBrothers Dance Company and Sabrosura latin dance troupe, Fort Worth Sister Cities International, Alpha Chi Omega, Mathematics and biology tutor  
  12. 12. Additional Documents Cover Letter Curriculum Vitae Internships Interviewing Job Search Networking Resume Additional Resources Career Center Skills Guides Cover Letter Skills Guide Curriculum Vitae Skills Guide Internships Skills Guide Interviewing Skills Guide Networking Skills Guide Resume Skills Guide Strategic Search Skills Guide Duke Career Center • studentaffairs.duke.edu/career • 919-660-1050 • Bay 5, Smith Warehouse, 2nd Floor • 114 S. Buchanan Blvd., Box 90950, Durham, NC 27708