Computer Basics Presentation on airport authority of india guwahati with NITCON

Presented By Dipjyoti Deka, SEO Developer, Web Developer, and a
certified Web Analytics
Student of Assam Don Bosco University From the Department of
Mechanical Engineering
A presentation on Computer basics;
Microsoft office and web technology
1/18/2019 1Presented By Dipjyoti Deka

This project is done in collaboration with NITCON
(North India Technical Consultancy Organization Ltd.)
• The main activities of the organization include the following
1) Project consultancy for industry and banks like preparation of project reports,
valuation studies, market surveys.
2) Skill training and entrepreneurship development for educated unemployed youth
and other target groups.
3) Energy Audit studies for saving of energy bill in industries and buildings
• NITCON is also an Approved Training Partner of NSDC for providing skill training
in the country.
• The organization has big plans to enter into education and educational consultancy
in the country with the expertise available with its private owners i.e. eduspark
international which may include providing IT solutions , smart schools, up
gradation of course content and pedagogy etc. etc.

Contents:
MS WORD
MS POWER POINT
MS EXCEL
WEB TECHNOLOGY
EVOLUTIONS

What is a computer?
A computer is a device that can be instructed to carry out arbitrary sequences of arithmetic or
logical operations automatically.
Operating system/Software
An operating system is system software that
manages computer hardware and software
resources and provides common services for
computer programs
Application software
An application program is a computer program
designed to perform a group of coordinated
functions, tasks, or activities for the benefit of
the user.

What happens inside the computer when we give the input to it ?

Binary Codes

How a software works ?

An Arduino Project Program1/18/2019 9Presented By Dipjyoti Deka

Application software: MS Office pacakage

Content Covered in this Module; MS Word
• What is Microsoft Word
• Starting Microsoft Word
• Ribbon Menu System
• “File” Menu
• “Home” Ribbon Menu
• “Insert” Ribbon Menu
• “Page Layout” Ribbon Menu
• “References” Ribbon Menu
• “Mailings” Ribbon Menu
• “Review” Ribbon Menu
• “View” Ribbon Menu
• Primary Tasks
• Creating a New Document
• Opening an Existing Document
• Opening Multiple Documents
• Saving a Document for the First Time
• Saving a Document
 Working With Text
 Formatting - Margins
 Formatting - Headers and Footers
 Formatting - Page Numbers
 Non-Text Items – Bullets
 Non-Text Items – Tables
 Non-Text Items – Images
 Non-Text Items – Hyperlinks
 Proofing Tools – Spellcheck
 Printing Options
 Closing Documents

What is Microsoft Word 2010?
• Microsoft Word 2010 is a word processor created by Microsoft, and is included
in the Microsoft Office 2010 software suite.

Starting Microsoft Word
• You may start Microsoft Word by locating
the Microsoft Office shortcut folder, and
selecting the Microsoft Word shortcut.
• Note: The location of this shortcut will vary
depending upon your chosen configuration
and installation settings. However, it will
most commonly be located in a “Microsoft
Office” folder created during the program
installation.

Ribbon Menu System
• The current versions of Microsoft Word use what is referred to as the “ribbon menu” system.
• The ribbon menus differ from the previous style menus in that the number of possible
selections is far smaller, and the menus are not dropdown menus. Rather, the menus are
selectable menus that do not disappear once you move your mouse to another part of the
screen.
• The “File” menu is the only remaining dropdown menu among the primary menus.
• The menu tabs will allow you to navigate Microsoft Word features, and perform various
functions.
• The different menu tabs typically contain similar sets of features.

“File” Menu
• This menu will give you access to general options related to the Word file itself.

“Home” Ribbon Menu
• The “Home” menu contains general options such as font sizes, alignment, copy/paste.
• The bulk of your time in the menu system will be spent in this menu.
• The font size and style controls are located within this ribbon, as shown below. You
may adjust these settings by using the relevant dropdown menus.

“Insert” Ribbon Menu
• This menu allows you to insert a variety of non-text objects into your document. You can
use it to add tables, pictures, links, headers and footers, among other things.

“Page Layout” Ribbon Menu
• The “Page Layout” menu is where you will do the majority of your document formatting.
You can use it to set margins, page orientation, size, the number of text columns, borders,
indentation and spacing.

“References” Ribbon Menu
• The “References” menu allows you to easily cite and reference sources that you may
use while creating a document.

“Mailings” Ribbon Menu
• The “Mailings” ribbon menu contains a number of features related to documents that will be
created for the purpose of being sent in the mail.
• You can use these tools to print envelopes and labels, as well as personalizing individual
letters in a large mailing to the specific recipient using address and contact information.
• Note that not all printers support these features, and you must have contacts available in your
Microsoft Outlook application in order to use the “Select from Outlook Contacts” feature.

“Review” Ribbon Menu
• The “Review” menu allows you to review your document for spelling and grammatical
errors, insert comments, track (and accept) changes made to your document during
reviewing, and compare or combine two documents.

“View” Ribbon Menu
• The “View” menu allows you to change how the document is viewed within Word.
• The “Zoom” and the “Document Views” sections of this document are where you will
spend the majority of the time in this menu.

Primary Tasks
• Aside from actually typing the document, there are a number of tasks that you will
perform most during your usage of Word. These tasks include:
• Creating new documents
• Opening existing documents
• Saving documents
• Working with text within documents
• Formatting documents
• Inserting non-text items
• Proofing documents
• Printing documents
• Closing Documents

Creating a New Document
• Upon starting Microsoft Word, a new blank document will be created.
• Alternatively, a new document may be created by selecting the “File” dropdown menu located
at the top of the main Word window, and selecting “New”. You must then select the type of
new document you would like to create.
• Don’t forget to save and rename your document from the default name after creating it.
• Alternatively, the keyboard shortcut CTRL + “N” may be used.1/18/2019 24Presented By Dipjyoti Deka

Opening an Existing Document
• To open an existing
document, first locate and
select the “File” menu and
select “Open”.
• In the dialog box that appears,
browse to your file and press
the button labeled “Open”
located at the lower right
corner of this box.
• Alternatively, the keyboard
shortcut CTRL + “O” may be
used.

Opening Multiple Documents
• Opening multiple documents is very similar
to opening a single document.
• First, locate and select the “File” menu and
select “Open”.
• In the dialog box that appears, browse to the
location of your files.
• The keyboard shortcut CTRL + “O” may be
used to access the “Open” dialog box.
• To select multiple files, hold the “CTRL” key
and click on each of the files you want to
open.
• Alternatively, you can hold the “Shift” key
and then use the arrow keys to select multiple
consecutive documents in a row.
• Once you have selected the desired
documents, press the “Open” button.

Saving a Document for the First Time
• If you are saving a document for the first
time, you should specify a file name and
the location to which the file will be
saved.
• To save a document for the first time,
select the “File” dropdown menu, and
select “Save as”.
• The “Save as” window will appear, at
which point you should locate and select
the location that you want the file to be
saved to, as well as naming the file what
you would like it to be called.

Saving a Document
• To simply save a document
without renaming or
relocating it, locate and select
the “File” menu.
• Select the “Save” option.
• Alternatively, the keyboard
shortcut CTRL + S may be
used.

Working With Text
• In addition to simply typing words into a document, you can highlight, select, copy, cut, and
paste items using either standard Windows shortcut methods, or buttons in Word.
• To select a block of text, click and hold the left mouse button at the beginning portion of the
block you wish to select, and then drag the mouse over the desired text. You will notice that
the text will be highlighted as you do this.
• Once you have the desired text selected, release the mouse button.
• Note that while clicking on another part of the document while you have text selected will
deselect it.1/18/2019 29Presented By Dipjyoti Deka

Working With Text (cont.)
• Once you have the desired content selected, you can cut, or copy it to use it in another location.
• To cut the selected content, locate and select the “cut” button in the “Clipboard” portion of the “Home” ribbon
menu. This will remove the selected content from its current location and allow you to use it elsewhere. (keyboard
shortcut: “CTRL” + “X”)
• To copy the selected content, locate and select the “Copy” button in the “Clipboard portion of the “Home” ribbon
menu. This will copy the selected content, allowing you to use it elsewhere without removing it from the
document. (keyboard shortcut: “CTRL” + “C”)
• To paste the text, locate and select the are of the document in which you would like to paste, then locate and select
“Paste” button located in the clipboard portion of the “Home Ribbon Menu. (keyboard shortcut: “CTRL” + “V”)1/18/2019 30Presented By Dipjyoti Deka

Formatting - Margins
• To set margins, locate and select the “Page
Layout” menu.
• Select the “Margins” button.
• A number of preset margin settings will drop
down in a menu. You can select one of those, or
select “Custom Margins” at the bottom of this
menu to specify your own.
• A dialog box will appear. The basic margin
settings are located at the top of this box.
• Also note the “Orientation” portion of this menu.

Formatting – Headers and Footers
• Options for headers and footers will be
located in the “Insert” ribbon menu in the
“Header & Footer” section.
• To add a header, or footer, press the
“Header”, or “footer” button.
• A dialog box will appear which will allow
you to specify the type of header that you
would like to add.
• To just add a simple header, select the
“Blank” header.
• To navigate to or away from the header, just
double-click on the area of the document
that you would like to move to.

Formatting – Page Numbers
• Page numbers are a very commonly used
header element.
• To add page numbers to your header or
footer, first create and select a header or
footer.
• After you have created a header or footer,
locate and select the “Page Number”
button located in the “header and footer”
portion of the “insert” ribbon menu.
• In the dropdown menus that appears, select
the location in which you want to place
your page numbers.

Non-Text Items- Bullets
• To use bulleted lists, find and select the “Home” menu.
• Select the bullet button located the “paragraph” section of this
menu to start the list.
• To create the next bullet in the list, press “enter”.

Non-Text Items - Tables
• To insert spreadsheet-like tables,
first select the “Insert” menu.
• Find and select the “Table” button
located in the “Tables” section of
this menu.
• In the menu that appears, use the
table graphic to select the size of
the desired table by clicking on the
graphic in the appropriate location.

Non-Text Items – Tables (cont.)
• Once you place a table and are ready to format it, select the table and right click on the
icon in the upper left corner of the table. A contextual menu will appear.
• The most notable selections in this menu are “Table Properties”, “Insert”, and “Delete
Cells”.1/18/2019 36Presented By Dipjyoti Deka

Non-Text Items - Images
• To insert an image into your document,
first select the “Insert” menu.
• Locate and press the “Picture” button in
the “Illustrations” section.
• In the Dialog box that appears, browse to
the photo you wish to insert and press the
“Insert” button.

Non-Text Items - Hyperlinks
• To insert a hyperlink into your document, select
the “Insert” menu.
• Locate and select the “Links” button.
• In the dropdown menu that appears, select the
“Hyperlink” button.
• You can either browse to a location using the
“Look in:” section of this window, or you can type
an address manually in the “Address:” bar at the
bottom.
• The name of the link as it appears in your
document will be determined by what is entered in
the “Text to display” field located at the top of the
dialog box.
• When you are done, press the “Ok” button located
at the bottom of the screen

Proofing Tools - Spellcheck
• To check your document for spelling
errors, use the spell and grammar
check feature.
• Select the “Review” menu.
• Select the “Spelling & Grammar”
button in the “Proofing” section of the
menu.
• Alternatively, press F7 to initiate the
check.

Proofing Tools – Spellcheck (cont.)
• In the “Spelling and Grammar” check
dialog box, you can enter corrections
manually in the top text field.
• Alternatively, you can select from a list
of “suggestions” located in the lower
half of the dialog box. Make your
desired selection and press the
“Change” button.

Print Options
• You will find the options related to
printing by selecting the “File” menu, and
selecting the “Print” option. The Word
window will then be populated with
options related to printing.
• The most important options are located at
the top of the window.
• Make sure that you have the desired
printer, and the desired number of copies
to print selected.
• When you are ready to print, press the
“Print” button located in the upper
portion of the screen.

Closing Documents
• To close a document without exiting Word,
find and select the “Close” button in the
“File” dropdown menu. This will close the
document without closing that instance of
Microsoft Word
• To close the document and the Word
program, you can select the “X” in the
upper right hand corner of the window, just
like any other application in Windows.
(keyboard shortcut: “ALT” + “F4”)

MS Power Point

The Content We Will Cover
 Open a Presentation
 Open a New Presentation
 Save a Slide Show
 Create a New Slide
 Add Slides
 Insert Pictures
 Insert Clip Art
 Format Pictures
 Format Fonts
 Header and Footer
 Hyperlinks
 Tables
 Charts
 Slide Themes
 Slide Transitions
 Rearrange Slides
 Preview Presentations
 View Outline
 Print Handouts

What is PowerPoint?
• PowerPoint is a closed source commercial presentation
program developed by Microsoft.

PowerPoint Ribbon
• During this presentation, we will refer to the PowerPoint “Ribbon” in terms of navigating the
program.
• The Ribbon is the strip of buttons across the top of the main window.
• Users can access anything the program has to offer through the Ribbon.

Create a New Presentation
• Select “File” then “New”
• Shortcut: Hold the Control button,
then press ‘N’ for “New”

Open an Existing Presentation
• Select “File” then “Open”
• Shortcut: Hold the Control button,
then press ‘O’ for “Open”

Saving a Presentation
• Select “File” then “Save As”
• Shortcut: Press f12 to Save the file
with a new name

Add a Slide
• Go to the “Home” ribbon and select
the “New Slide” button
• Select the Slide Pane and press
“Enter”

Insert Pictures from Files
• Go to the “Insert” ribbon then select
“Picture”
• Locate the image file from the folder
to where it is saved.
• Select “Insert” from the dialog box.

Insert Clip Art
• Go to the “Insert” ribbon then select “Clip Art”
• Enter search terms in Clip Art search pane on the right and select
image.

Format Pictures
• To resize the image, click on the picture to surround the image with a blue box.
• Drag the corner dot away from the center to make it larger and toward the center to
make it smaller.

Format Fonts
• Go to the “Home” ribbon then make
changes to the font size and style of
the text.
• This Home tab also allows you to
change all aspects of the font size and
style.

Insert a Header and Footer
• Go to “Insert” then “Header and Footer”
• This dialog box allows you to add a date and time on the slide.

Insert a Hyperlink
• Go to the “Insert” ribbon then hover over
“Links” then select “Hyperlink”
• Copy and Paste the Link from the website
into the “Link” box.

Insert Tables
• Go to the “Insert” ribbon then select
“Table”
• Move the mouse over the table
illustration to select the size of the
table you would like to use.

Insert Charts
• Go to the “Insert” ribbon then select the
“Chart” button.
• Option to choose from Area, Bar, Line,
Pie and several other Chart Options.

Add a Slide Theme from Gallery
• Go to the “Design” ribbon
• Select a design theme from the Theme toolbar.

Slide Transitions
• Go to the “Transitions” ribbon
• Select desired Transition from toolbar

Rearrange Slides
• To move a slide, click on the slide thumbnail in the left column
• Drag and drop the slide at the desired location.
• To move consecutive slides at one time, click and hold the Shift key as you select
the slides you want to move.
• Drag and drop the slides at the desired location.

Preview a Presentation
• Go to the “Slide Show” ribbon
• Select the point in the slide show that you would like to begin viewing.
• From beginning
• From current slide
• The shortcut key is F5

Print Handouts
• Select “File” then select “Print”
• A dialog box appears that allows you
to change the printer and select the
number of copies to be printed.
• You can also select to print handouts of
the slideshow.

MS Excel

Objectives
• Understand the use of spreadsheets and Excel
• Learn the parts of the Excel window
• Scroll through a worksheet and navigate between worksheets
• Create and save a workbook file
• Enter text, numbers, and dates into a worksheet
• Resize, insert, and remove columns and rows

Visual Overview

The Excel Window

Introducing Microsoft Excel 2010
• Computer program used to enter, store, analyze, and present quantitative data
• Creates electronic versions of spreadsheets
• Collection of text and numbers laid out in a grid
• Displays values calculated from data
• Allows what-if analysis
• Ability to change values in a spreadsheet and assess the effect they have on
calculated values

Spreadsheet Data in Excel

Worksheet Navigation
• A workbook can have two kinds of sheets:
• Worksheet contains a grid of rows and columns into which
user enters data
• Chart sheet provides visual representation of data
• Cell reference identifies column/row location

Worksheet Navigation
• To navigate between worksheets
• Use sheet tabs
• To navigate within a worksheet
• Use mouse, keyboard, GoTo dialog box, or type cell
reference in Name box

Worksheet Navigation Keys

Planning a Workbook
• Use a planning analysis sheet to define:
• Goal or purpose of workbook
• Type of data to collect
• Formulas needed to apply to data you collected and entered
• Appearance of workbook content

Entering Text, Numbers, and Dates
• Text data
• Combination of letters, numbers, and symbols
• Often referred to as a text string
• Number data
• Numerical value to be used in a mathematical calculation
• Date and time data
• Commonly recognized formats for date and time values

Entering Text
• New data appears in both the active cell and the formula bar
• Truncation
• AutoComplete feature
• To enter multiple lines of text within a cell
• Create a line break with Alt + Enter

Entering Text

Entering Numbers

Working with Columns and Rows
• To make data easier to read:
• Modify size of columns and rows in a worksheet
• To modify size of columns or rows:
• Drag border to resize
• Double-click border to autofit
• Format the Cells group to specify

• Column width
• Expressed in terms of number of characters or pixels (8.43
characters equals 64 pixels)
• Note: Pixel size is based on screen resolution
• Row height
• Measured in points (1/72 of an inch) or pixels
• Default row height: 15 points or 20 pixels

• Inserting a column or row
• Existing columns or rows shift to accommodate

• Deleting and clearing a row or column
• Deleting removes both the data and the cells
• Clearing removes the data, leaving blank cells
where data had been

Visual Overview

Worksheet Data

Working with Cells and Ranges
• Range reference indicates location and size of a cell
range
• Adjacent (A1:G5)
• Nonadjacent (A1:A5;F1:G5)
• Selecting a range
• Work with all cells in the range as a group
• Moving and copying a range
• Drag and drop
• Cut and paste

Working with Cells and Ranges
• Inserting and deleting a range
• Existing cells shift to accommodate the
change

Working with Formulas
• Formula
• An expression that returns a value
• Written using operators that combine different values, resulting in a single displayed
value

• Entering a formula
• Click cell where you want formula results to appear
• Type = and an expression that calculates a value using cell
references and arithmetic operators
• Cell references allow you to change values used in the
calculation without having to modify the formula itself
• Press Enter or Tab to complete the formula

• Order of precedence
• Set of predefined rules used to determine sequence in which
operators are applied in a calculation

• Viewing a formula
• Select cell and review expression displayed in the formula bar
• Each cell reference is color coded in the formula and corresponding cell in
the worksheet

• Copying and pasting formulas
• Cell references adjust to reflect new location of the formula
in the worksheet

• Guidelines for writing effective formulas:
• Keep them simple
• Do not hide data values within formulas
• Break up formulas to show intermediate results

Introducing Functions
• Function
• Named operation that returns a value
• Simplifies a formula, reducing a long formula into a compact
statement; for example, to add values in the range A1:A10:
• Enter the long formula:
=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10
- or -
• Use the SUM function to accomplish the same thing:
=SUM(A1:A10)

Entering a Function

Entering Functions with AutoSum
• Fast, convenient way to enter commonly used functions
• Includes buttons to quickly insert/generate:
• Sum of values in column or row (SUM)
• Average value in column or row (AVERAGE)
• Total count of numeric values in column or row (COUNT)
• Minimum value in column or row (MIN)
• Maximum value in column or row (MAX)

Entering Functions with AutoSum

Working with Worksheets
• Inserting a worksheet
• Name of new worksheet is based on number and names of
other sheets in the workbook
• Deleting a worksheet
• Renaming a worksheet
• 31 characters maximum, including blank spaces
• Width of sheet tab adjusts to length of name

Working with Worksheets
• Moving and copying a worksheet
• To move:
• Click and drag
• To copy:
• Ctrl + drag and drop
• Place most important worksheets at beginning of workbook
(leftmost sheet tabs), less important worksheets toward end
(rightmost tabs)

Editing Worksheet Content
• Use Edit mode to edit cell contents
• Keyboard shortcuts apply only to text
within selected cell
• Undoing and redoing an action
• Excel maintains a list of actions
performed in a workbook during
current session

• Using find and replace

• Using the spelling checker

Printing a Workbook
• Print tab provides options for choosing what to print and how to print
• Printout includes only the data in the worksheet
• Other elements (e.g., row/column headings, gridlines) will not print by
default
• Good practice: Review print preview before printing to ensure that printout
looks exactly as you intended and avoid unnecessary reprinting

Printing a Workbook

Viewing and Printing Worksheet Formulas
• Switch to formula view
• Useful when you encounter unexpected results and want to
examine underlying formulas or to discuss your formulas
with a colleague

Viewing and Printing Worksheet Formulas
• Scaling the printout of a worksheet forces contents to fit on a single page

Web Technology; Internet

What is the Internet?
The Internet is a global web of computers connected to each other by wires, (mostly phone
lines). If you look at a map of big cities, smaller towns, and scattered houses, each is
connected together with roads, railways, etc.. This is similar to the Internet, except with the
Internet, wires connect computers. The Internet is a superhighway.

Some ways to use the Internet
 E-mail
 Research
 Shopping
 News
 Games

Internet Terms
WWW
Browser
Search Engine
URL
Domain
HTML

WWW
The World Wide Web

Browser
• Software program that allows a person to view WWW documents.
Examples of browsers are Netscape, Microsoft Internet Explorer,
Mosaic, Mac web, and Net cruiser.

Layout of a Web Page
1. Title bar – tells you the name of the web page
2. Menu bar – has commands for moving around the webpage,
printing, etc
3. Tool bar – short cuts to commands. Each picture represents
a command
4. Address bar – webpage address. If you want to go directly
to a web page, you will need to know the address.1/18/2019 113Presented By Dipjyoti Deka

Search Engine
• A web site that will help you search the Internet for key words,
subjects, etc.

URL
• UNIFORM RESOURCE LOCATOR- The unique address of any web
page. It tells your computer where the information is stored so it can
be viewed.

Domain
• A way to indicate what type of site you may be viewing. In the U.S.
some common domains are .com-commercial, .org- non-profit and
research organizations, .gov- government agency, .edu-education.
More are constantly being added so theses should only be used as
guidelines to help you know what type of site you are on.

Parts of a Web Address
• A web address is typically composed of four parts:
• For example, the address http://www.google.in is made up of the following areas:
• http://
This Web server uses Hypertext Transfer Protocol (HTTP). This is the most
common protocol on the Internet.
• www
This site is on the World Wide Web.
• google
The Web server and site maintainer.
• in
This tells us it is a site in India.

• Endings of web pages tells us a bit about the page. Some common endings to web addresses
are:
• com (commercial)
• edu (educational institution)
• gov (government)
• net (network)
• org (organization)
• You might also see addresses that add a country code as the last part of the address such as:
• In (India)
• ca (Canada)
• uk (United Kingdom)
• fr (France)
• us (United States of America)
• au (Australia)1/18/2019 118Presented By Dipjyoti Deka

html
• The Language used to create Web Pages

Evolution of computers
World first computer by Charles Babbage In 1837

Evolution of Microsoft OS
MS windows OS 1.01/18/2019 130Presented By Dipjyoti Deka

References
• Internet sources
• Books
• Ebooks
• Google Image

My Contacts
• Phone- 9101417974
• Email-Dipjyotideka157@gmail.com
• Whatsapp- 9508019349
• Linkedin- https://www.linkedin.com/in/dipjyoti-deka
1/18/2019 Presented By Dipjyoti Deka 133

•Link to download files
https://goo.gl/L8VweX

Link to download PDF converter
http://www.pdfforge.org/
Link to download PDF merger
http://icecreamapps.com/PDF-Split-and-Merge/

Link to download CCleaner
http://www.piriform.com

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