Functions of Management

1. Functions of
Management
TOPIK 5
MATA KULIAH:
BAHASA INGGRIS UNTUK MANAJEMEN
Disusun oleh:
KELOMPOK A
1. Pri Kurniawan Setiyadi, S.Si
(22510086)
2. Burhanudin, S.Pd.I
(22510029)
3. Nafiyah, S.Pd.AUD
(22510078)
4. Ani Hermawati, S.Pd.
(22510077)
5. Beta Amalia Zuliazani, S.Pd.
(22510083)
6. Desy Aris Anti Widyasari, S.Pd.
(22510088)

2. TEXT 10 Functions of Management
❖Management is a process with a social element. It requires the efficient
use of resources combined with the guidance of people in order to
reach a specific organizational objective.
❖Management is a process consisting of planning,organizing,activating
human resources,and exercising control in order to achieve goals.
How do you define
management ?

3. Three key characteristics define the process of management:
1. management is a process of continuing and related activities.
Each of the functions is related to each other and the functions
complement each other.
2. management is about it involving and concentrating on
organizational goals.
3. management is about a dynamic process, with a number of
elements and activities as part of the process.

4. Questions:
1.What are the Indonesian words for those in bold?
Examine = menelurusi/memeriksa/mempertimbangkan
Requires = membutuhkan/memerlukan
Guidance = bimbingan/arahan
Fulfill = memenuhi/melaksanakan/menepati
Taking charge = mengambil alih
Complement = melengkapi
In isolation = dalam isolasi
Engage in = terlibat dalam
Key mission = mencapai misi/tujuan
its vision = inilah bayangan
Whilst = sementara
Equipment = perlengkapan
In charge = bertanggung jawab/tanggungan/menuntut
In essence = pada intinya
Purchases = memperoleh
Take place = terjadi/berlangsung
Remain = tetap
Yet = masih
Management style = gaya manajemen
In question = yang dimaksud

5. 2. What does this sentence (last sentence, par. 2) mean?: It is about taking
charge and ensuring focus is placed on the things and aspects of the business that help
achieve the vision and the goals ?
This sentence means is that management includes the responsibility of
achieving the goals and to fulfill specific organizational purposes through
effective planning.

6. 3. Mention in short the three key characteristics define the
process of management?
Management is a process of continuing and related activities
Characteristic of management is about it involving and
concentrating on organizational goals
Management achieves the organizational goals by working
with people and organization resources

7. 4. What can you conclude from the key characteristics?
Management is about a dynamic process, with a number
of elements and activities as part of the process and
the management functions differ depending on the
organizational level at which they take place.

8. 5. It is said that ‘the functions remain the same’, what differ
then?
Depending on the organizational hierarchy.

9. 6. Make a summary of the text using your own words in Bahasa
Indonesia.
Manajemen ini mencakup tanggung jawab untuk mencapai tujuan dan
memenuhi tujuan suatu organisasi melalui perencanaan oleh seorang pemimpin
organisasi. Tiga karakteristik utama menentukan proses manajemen yaitu yang
pertama, manajemen adalah proses kegiatan yang berkelanjutan dan berhubungan
yang masing-masing fungsi saling terkait dan saling melengkapi. Kedua, manajemen
adalah mengenai hal itu yang melibatkan dan berkonsentrasi pada tujuan organisasi.
Ketiga, manajemen mencapai tujuan organisasi dengan bekerja sama dengan sumber
daya orang dan organisasi dengan memanfaatkan sumber daya keuangan dan sarana
prasarana yang ada. Fungsi manajemen pada setiap organisasi adalah sama, yang
berbeda adalah proses penerapannya bergantung pada pemimpin di setiap organisasi.

10. TEXT 11 Functions of Management
(USI PUBLICATIONS 2/31, Nehru Enclave, Kalkaji Ext., New Delhi-110019
for Lovely Professional University, Phagwara, 2012, syllabus).
The essential elements/components of Management Process are four:
a. Planning
b. Organising
c. Directing
d. Controlling
❖ Gullick coined the word "PODSCORB" to suggest seven functions of
management.
❖ Luther Gullick gave a new formula to suggest the elements of Management
Process i.e. basic functions of management. According to him, management
process may be indicated by the word "PODSCORB". Here, 'P' states for
'planning'. "O" for 'organising', "D" for 'directing', "S" for 'Staffing', "CO" for
'Coordinating, "R" for 'Reporting' and "B" for 'Budgeting'.

11. Questions:
7. What are the Indonesian words for those in bold?
1. Essential = intisari/penting
2. Planning = perencanaan
3. Organising =
mengorganisasikan/menyelenggarakan
4. Directing = mengarahkan
5. Controlling =
pengawasan/pengendalian
6. Motivating =
mendorong/menggerakkan
7. Co-coordinating = koordinasi
8. Staffing = susunan
kepegawaian
9. Communicating = berdampingan/berhubungan
10. Constitute =
membenarkan/mengangkat
11. supposed to do = seharusnya
melakukan
12. to perform =
menyelenggarakan/melakukan
13. coined =
mencetak/menciptakan
14. basic functions of management = fungsi dasar manajemen

12. 8. Mention the four very essential elements of management.
The four very essential elements of management are planning,
organizing, directing, controlling.

13. 9. Mention another four additional elements of management.
Another four additional elements of management are staffing,
coordinating, motivating, and communicating.

14. 10. What does the management process suggest
the manager to do?
The management process suggest the manager to do planning,
leading, controlling, organizing, motivating, and staffing.

15. 11. What does the word "PODSCORB" stand for according
to Gullick.
The word “PODSCROB” is mean 'P' states for 'planning'. "O"
for 'organising', "D" for 'directing', "S" for 'Staffing',
"CO" for 'Coordinating, "R" for 'Reporting' and "B" for
'Budgeting'.

16. 12. Explain the management process according to the figure.
Management process is a defined system of setting goals,
planning, motivating, communicating, organizing, leading
and controlling any action’s execution.

17. 13. Explain the process of achievement of objectives according to
the figure.
Good organizational management.

18. 14. Explain the process of achievement of objectives according
to the figure.
Good organizational management.

19. 15. What are the basic functions of management according to
Gullick?
According to him, management process may be indicated
by the word "PODSCORB". Here, 'P' states for 'planning'. "O"
for 'organising', "D" for 'directing', "S" for 'Staffing', "CO" for
'Coordinating, "R" for 'Reporting' and "B" for 'Budgeting'.

20. Management has been described as a social process
involving responsibility for economical and effective
planning and regulation of operation of an enterprise
in the fulfillment of given purposes.
Text 12
Functions of Management

21. Classified Functions of Management
by Experts
Luther Gullick
Planning, Organizing, Staffing,
Directing and Controlling
There are four fundamental
functions of management i.e.
planning, organizing, actuating
and controlling.
’POSDCORB’ where P stands for
Planning, O for Organizing, S for
Staffing, D for Directing, Co for Co-
ordination, R for Reporting and B for
Budgeting.
George and Jerry
“To manage is to forecast and
plan, to organize, to command,
and to control”.
KOONTZ and O’DONNEL
Henry Fayol

22. ∙ Irrespective = tanpa mempertimbangkan
∙ Forecast = prediksi
∙ Command = memimpin/mengendalikan
∙ Control = pengawasan
∙ Planning = perencanaan
∙ Organizing = pengaturan/penyusunan
∙ Staffing = susunan kepegawaian
∙ Directing = mengatur/mengarahkan
∙ Controlling = pengendalian
Questions
01 What are the Indonesian
words for those in bold?

23. The operative functions are those task or duties or
functions which a compaby entrusts to the human
resources or personnel department. These include
employment, development, compensation, integration, and
maintenance of personnel of the organization. These are
different from the management function since they do not
from part of the main functions of the management like
planning, organizing, staffing, directing, and controlling.
Questions
02
Mention the differences between
‘operative function’ and ‘management
function’.

24. The functions management according to George and Jerry
are planning, organizing, actuating and controlling.
Questions
03Mention the functions management
according to George and Jerry.
The functions management according to Fayol are
to manage is to forecast and plan, to organize, to
command, and to control.
04Mention the functions management
according to Fayol.

25. The functions management according to Gullick are
planning, organizing, staffing, directing,
coordination, reporting and budgeting.
Questions
05Mention the functions management
according to Gullick.
The functions management according to KOONTZ and
O’DONNEL are planning, organizing, staffing, directing and
controlling.
06Mention the functions management
according to KOONTZ and O’DONNEL.

26. For theoretical purposes, it may be convenient to separate
the function of management but practically these
functions are overlapping in nature, i.e. they are highly
inseparable. Each function blends into the other and each
affects the performance of others.
Questions
07What does the last paragraph mean?
No, it isn’t. The content described in the last paragraph
different from that of the figure isn’t different.
08
Is the content described in the last
paragraph different from that of the
figure?

27. Planning
According to KOONTZ,
“Planning is deciding in
advance-what to do, when
to do and how to do.

28. ∙ Chalking out = memulai
∙ In advance = sebelumnya
∙ Appropriate = pantas/semestinya
∙ Bridges = menjembatani
∙ Gap = celah/perselisihan/pemisah
∙ Determination = ketentuan/temuan/penetapan
∙ Desired = yang diinginkan/yang dibutuhkan
∙ Ensure = memastikan
∙ Pervasive = menjalar
∙ Confusion = kebingungan
∙ Uncertainties = ketidakpastian
∙ Wastages = yang terbuang
Questions
01What are the Indonesian words for those in bold?

29. Planning is the process of thinking regarding the activities
required ti achieve a desired goal.
Questions
02Formulate in short using your own words
the idea of ‘planning’.
Planning is a mental exercise involving creative
thinking, sound judgement and imagination.
03What is meant by ‘planning is an
intellectual activity’?

30. Planning can helps in avoiding confusion, uncertainties,
risks, wastages, etc.
Questions
04What can be avoided by the activity of
‘planning’?
Planning according to KOONTZ is deciding in advance-
what to do, when to do and how to do. It bridges the gap
from where we are and where we want to be.
05What is ‘planning’ according to KOONTZ?

31. Organizing
According to Henry Fayol, “To
organize a business is to provide
it with everything useful or its
functioning i.e. raw material,
tools, capital and personnel’s”.
Organizing as a process involves:
∙ Identification of activities.
∙ Classification or grouping of activities.
∙ Assignment of duties.
∙ Delegation of authority and creation of
responsibility.
∙ Coordinating authority and responsibility
relationships.

32. ∙ Bringing = membawakan/mendatangkan
∙ Resources = sumber/penemuan
∙ Tools = perangkat
∙ Capital = modal
∙ Assignment = penugasan/penempatan
∙ Authority = kewenangan
Questions
01 What are the Indonesian words for those in
bold?

33. Formulate in short using your own words the idea of
‘organizing’.
Questions
02Formulate in short using your own words
the idea of ‘organizing’.
Bringing together physical, financial and human
resources.
03
What are bridged by organizing
process?

34. Organizing as a process involves identification of activities,
classification or grouping of activities, assignment of
duties, delegation of authority and creation of
responsibility, coordinating authority and responsibility
relationships
Questions
04What are conducted in the organizing
process?

35. Staffing
Staffing involves:
∙ Manpower Planning (estimating man power in terms of
searching, choose the person and giving the right place).
∙ Recruitment, Selection and Placement.
∙ Training and Development.
∙ Remuneration.
∙ Performance Appraisal.
∙ Promotions and Transfer.

36. ∙ Assignment = penugasan/penempatan
∙ Authority = kewenangan
∙ In terms of = dipandang dari segi
Questions
011. What are the Indonesian words for those in
bold?

37. Staffing is the continuous process of finding, selecting
evaluating and developing a working relationship with
current or future employes.
Questions
02Formulate in short using your own words
the idea of ‘staffing’?
involves manning the organization structure through
proper and effective selection, appraisal and
development of personnel to fill the roles designed in the
structure
03What activities are involved in
‘staffing’?

38. Directing
may be defined as a process by which
manager guides and influences the
work of subordinates in desired
direction.
implies overseeing the work of
subordinates by their superiors. It is
the act of watching and directing
work and workers.
Leadership
means inspiring, stimulating or
encouraging the sub-ordinates with
zeal to work. Positive, negative,
monetary, non-monetary incentives
may be used for this purpose.
is the process of passing
information, experience, opinion,
etc. from one person to another.
It is a bridge of understanding.
Motivation Communications
Supervision
03
01
02 04

39. ∙ Actuates = menggerakkan
∙ In motion = bergerak
∙ Mere = tidak lebih dari
∙ Supervision = pengawasan/pengelolaan
∙ Motivation = alasan/dorongan
∙ Zeal = semangat
∙ Leadership = kepemimpinan
∙ Communications = berhubungan/komunikasi
∙ Passing = seketika itu juga/berlalu
Questions
01 What are the Indonesian words for those in
bold?

40. Directing is a process or technique of instructing,
guiding, inspiring, conselling, overseeing and leading
people towards the accomplishment of organizational
goals.
Questions
02Formulate in short using your own words the
idea of ‘directing’?

41. Direction has the following elements:
1) Supervision- implies overseeing the work of subordinates by their
superiors. It is the act of watching and directing work and workers.
2) Motivation- means inspiring, stimulating or encouraging the sub-
ordinates with zeal to work. Positive, negative, monetary, non-
monetary incentives may be used for this purpose.
3) Leadership- may be defined as a process by which manager guides
and influences the work of subordinates in desired direction.
4) Communications- is the process of passing information, experience,
opinion, etc. from one person to another. It is a bridge of
understanding.
Questions
03Mention and explain the elements of
‘directing’?

42. Controlling
According to Theo Haimann, “Controlling is
the process of checking whether or not
proper progress is being made towards the
objectives and goals and acting if
necessary, to correct any deviation”
According to Koontz & O’Donell, “Controlling is
the measurement and correction of
performance activities of subordinates in order
to make sure that the enterprise objectives and
plans desired to obtain them as being
accomplished”

43. 1. Establishment of standard performance.
2. Measurement of actual performance.
3. Comparison of actual performance with the standards and
finding out deviation if any.
4. Corrective action.
Controlling has the following
steps:

44. ∙ Against = menentang
∙ Deviation = perselisihan/penyimpangan
∙ Occurs = berlaku/terjadi
∙ Conformities = penyesuaian
∙ Subordinates = bawahan
∙ Establishment = penegakan
∙ Actual = sebenarnya
Questions
01 What are the Indonesian words for those in
bold?

45. Controlling is the process of ensuring that actual
activities conform to planned activities.
Questions
02
Formulate in short using your own words
the idea of ‘controlling’?
Controlling has the following steps:
1) Establishment of standard performance.
2) Measurement of actual performance.
3) Comparison of actual performance with the standards and finding
out deviation if any.
4) Corrective action.
03
Mention and explain the steps in
‘controlling’?

46. TERIMA KASIH
☺