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Proven Steps to Accelerate
Star and HEDIS Performance
AHIP Medicare Conference
September 28, 2014
Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2014 Community Care Health Network, Inc. All Rights Reserved.
Today’s Agenda
» Key takeaways
» Speaker introductions
» Health plan reflections on improving Star measures
» New insights on leveraging in-home testing
» Ideas to use Star data to improve care
» Overcoming challenges
» Best practices
2 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Provider collaboration is key
Data collection rules—the role
of physician scorecards
Incentives help but are not the only answer
Stars must be integral to the health plan
operations, not a stand-alone project
Focus on the member as a whole patient,
not the score
Key Takeaways
3 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Update
Your Speakers
4 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Jeremy Stone
Vice President,
Account Management,
Matrix Medical
Network
Deb DiCicco
Director, Care Center
Matrix Medical Network
Doug Fulton
Director, Medicare Stars
Organization
Highmark
Mary Vogt
President, Home Access
Health
2
Matrix Medical Network Overview
Two product families
 Assessment
 Analytics
5 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Founded in 2000
Experience with
Medicare, Medicaid
and SNPs
More than 600
Nurse Practitioners
Acquired
Ascender
Software in 2012
2
Home Access Health
» Recognized leader in at-
home laboratory testing
» Services exclusive to
laboratory testing using
mailed-in specimens
Health Plan Reflections
7 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Health plan reflections on
improving Star measures
Doug Fulton
Director, Medicare Stars
Organization
Highmark
In-Home Testing
8 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
New insights on leveraging in-
home testing
Mary Vogt
President, Home Access
Health
Home Access Health
The Leader in At-home Laboratory Testing
September 28, 2014
Agenda
• Home Access - Introduction
• NCQA – 2015 Technical Standards
• At-Home Laboratory Services for HEDIS and
Star Improvement Programs
• Case Studies
• Questions
1
Home Access - Introduction
Recognized Leader in at-home Laboratory Testing
• Product development
• Specimen collection kit manufacturer
• Serve all 50 states and Puerto Rico from our
central facility (Chicago)
• Services exclusive to laboratory testing using
mailed-in specimens
• Reference Lab Certifications of Accuracy
• CRMLN and NGSP
• CAP-accredited laboratory
2
NCQA - 2015 Technical
Specifications for Health Plans
“47. Member-Collected Samples and Biometric Values
Test results from member-collected samples may be used
for FOBT, urinalysis testing and blood spots for HbA1c,
LDL-C, glucose and total cholesterol. Member collected
samples must be sent to the laboratory or provider’s
office for analysis.
Other member-collected biometric values (i.e, blood
pressure [BP], body mass index [BMI], height and
weight) may not be used for HEDIS reporting.”
3
Services in Sync with NCQA
• Self-collected finger-stick blood - HIV-1 .
Hepatitis C . Total Cholesterol . HDL-cholesterol .
Triglycerides . Hemoglobin A1c . direct LDL-cholesterol .
Blood Glucose . ALT Liver Enzyme
• Self-collected stool specimen – iFOBT (Colorectal
Cancer)
• Self-collected urine specimen - Urine Albumin .
Urine Albumin/Urine Creatinine Ratio
4
HEDIS . Star Improvement Programs
1. Engagement
2. Kit Distribution
3. Laboratory Testing
5. Results
Distribution
• Patient
• Patient’s PCP
• Health Plan
4. Alert Notification and
Specimen Management
6. Data and Reporting
5
Case Studies
Distribution through In Home Assessment
Advantages
• Maximum utilization (blood and urine used during visit)
• Stool specimen collection Kit left with Patient
• Reminder Calls – Encourage Use of iFOBT Kit
• Laboratory results to IHA organization
• IHA organization manages Alert notification
• IHA manages results distribution to Patient/PCP
• Add-on service to Risk Assessment services
6
Case Studies, continued
Direct Kit Distribution
7
Case Studies, continued
Member Opt-in – with or without incentive
8
Impact Care with Stars Information
18 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Ideas to use Star data to
improve care
Deb DiCicco
Director, Care Center
Matrix Medical Network
Close Star gaps. Impact care.
Stars Data Provides Insights into Care Needs
19 Matrix Medical Network Proprietary Information: Do Not Distribute
© 2014 Community Care Health Network, Inc. All Rights Reserved.
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
A1C Urine Protein FIT
Gaps closed and care impacted
Collected Alert Percentages
Update numbers
20
Members and Providers Respond to Alerts
Member
“After getting the FIT results,
I contacted my doctor who referred me
to a gastroenterologist to schedule a
colonoscopy. My family has a history of
colon cancer. My sister died from it just
two years ago. I am very emotional and
anxious about the results, but very thankful
for being tested.”
“When I was contacted by the nurse
about my test results, I scheduled an
appointment for further testing and
evaluation for possible colonoscopy.
I have a history of colon cancer with
eight inch colon resection.”
Provider
“After receiving a positive FIT, a member
scheduled an appointment with a
gastroenterologist, and then refused a
colonoscopy. The gastroenterologist asked
the Care Center RN to call the member.
We spoke with the member and his daughter
and the daughter called confirming that an
appointment was scheduled.”
“Member’s PCP contacted the Care Center
after a member’s positive FIT results were
faxed to his office and asked the Care Center
to contact the member to schedule an
appointment for a colonoscopy. The Care
Center RN called the member, who agreed
and scheduled the appointment for further
testing.”
Step 1: Interpret the Guidelines
From the Joint Commission National Patient Safety Goals Eight
Recommendations for Policies for Communicating Abnormal Test
Results…Policies…
1. Should be introduced with clear definitions of key terms
2. Should clearly outline provider responsibilities
3. Should specify procedures for fail0safe communication of abnormal test
results
4. Must define verbal and/or electronic reporting procedures for both critical
and significantly abnormal laboratory, imaging and other test values
5. Should specify “critical tests” and acceptable length of time between their
ordering and reporting
6. Should define timelines between the availability of test results and patient
notification, and institutions should specify preferred mechanism for
patient notification
7. Must be of “real world” value and written with feedback from key
stakeholders
8. Should establish responsibilities for monitoring and evaluating
communication procedures
21 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Step 2: Work Alerts Into Your Workflow
22 Matrix Medical Network Proprietary Information: Do Not Distribute
© 2014 Community Care Health Network, Inc. All Rights Reserved.
Labs mailed
Labs received
and processed
Results
returned,
evaluated and
coded
Results
Shared
A1c and FIT High-risk alert:
Call/Certified mail to member
Call/Fax/Mail to PCP
A1c and MAU Regular alert:
Priority mail to member
Call/Fax/Mail PCP
Non-alert:
Regular mail to member & PCP
Care from
PCP and health
plan’s care
management
programs
Samples
collected
Results Distributed to all Parties
23
Matrix clinically reviews all results prior to distribution
Matrix Medical Network Proprietary Information: Do Not Distribute
© 2014 Community Care Health Network, Inc. All Rights Reserved.
 Receives lab report
via regular mail
 Receives lab report
via regular mail  Daily results, including
alert values, posted to
FTP facilitating Care
Management follow-up
 Dashboard provided monthly
with key metrics
 All CAT II codes sent
via established EDI
Claims process
 Receives lab report
via priority mail
 Call from Matrix
Care Center to
confirm receipt of
results and
encourage member
follow-up
 Fax / Mail member
lab report
 Receives lab
report
via certified mail
 Call from Matrix
Care Center to
confirm receipt &
encourage
PCP follow-up
 Call from Matrix
Care Center to
confirm receipt of
results and
encourage member
follow-up
 Fax / Mail member
lab results
ProviderMember
Non-Alert
Alert
High-Risk
Alert
Health Plan
Step 3: Monitor and Adjust
24 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Timeframe
appropriate?
Engagement
level
appropriate?
Follow up
clear?
Data
complete?
???
???
Any others?
SolutionsSituation
 In-Home Health
Assessment
 In-Home Screening
Case Study—Close Gaps and Impact Care
Health plans targeting 400k MA members in 2014 to
capture data on 4 key measures to close HEDIS
gaps. Matrix used exclusive NP network to
administer In-Home Health Assessments and In-
Home Screening simultaneously to maximize
HEIDS gap closure.
Care ImpactResults
By collecting samples in the home, where the member
was more comfortable, the health plans:
Member contacted
by PCP’s nurse after
receiving fax with positive
results from Care Center
RN. The PCP scheduled
member with
gastroenterologist.
Improved
collection rates
Impacted care
with alert identifications
69%—A1C tests 3%—Uncontrolled sugar
66%—Urine protein tests 24%—Kidney disease risk
35%—FIT 10%—Colon cancer risk
Update with new numbers
Prepare for a higher volume
Plan for multiple methods to reach PCPs
Don’t mail until PCP alert completed
Define realistic timeframes for follow up
Build checks to ensure data integrity
Best Practices
26 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
1
2
3
4
5
Key Success Factor: Trust
Members are more
open with NPs
27 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
xxx xxx
Member Engagement
Kim to find data…
28 Matrix Medical Network Proprietary Internal Information: Do Not Distribute
© 2011 Community Care Health Network, Inc. All Rights Reserved.
Ted Kyi
Ascender Software
tkyi@ascendersoft.com
Kim Rosengren
Matrix Medical Network
krosengren@matrixhealth.net
update

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Proven Steps to Accelerate Star and HEDIS Performance 091714

  • 1. Proven Steps to Accelerate Star and HEDIS Performance AHIP Medicare Conference September 28, 2014 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2014 Community Care Health Network, Inc. All Rights Reserved.
  • 2. Today’s Agenda » Key takeaways » Speaker introductions » Health plan reflections on improving Star measures » New insights on leveraging in-home testing » Ideas to use Star data to improve care » Overcoming challenges » Best practices 2 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved.
  • 3. Provider collaboration is key Data collection rules—the role of physician scorecards Incentives help but are not the only answer Stars must be integral to the health plan operations, not a stand-alone project Focus on the member as a whole patient, not the score Key Takeaways 3 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. Update
  • 4. Your Speakers 4 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. Jeremy Stone Vice President, Account Management, Matrix Medical Network Deb DiCicco Director, Care Center Matrix Medical Network Doug Fulton Director, Medicare Stars Organization Highmark Mary Vogt President, Home Access Health
  • 5. 2 Matrix Medical Network Overview Two product families  Assessment  Analytics 5 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. Founded in 2000 Experience with Medicare, Medicaid and SNPs More than 600 Nurse Practitioners Acquired Ascender Software in 2012
  • 6. 2 Home Access Health » Recognized leader in at- home laboratory testing » Services exclusive to laboratory testing using mailed-in specimens
  • 7. Health Plan Reflections 7 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. Health plan reflections on improving Star measures Doug Fulton Director, Medicare Stars Organization Highmark
  • 8. In-Home Testing 8 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. New insights on leveraging in- home testing Mary Vogt President, Home Access Health
  • 9. Home Access Health The Leader in At-home Laboratory Testing September 28, 2014
  • 10. Agenda • Home Access - Introduction • NCQA – 2015 Technical Standards • At-Home Laboratory Services for HEDIS and Star Improvement Programs • Case Studies • Questions 1
  • 11. Home Access - Introduction Recognized Leader in at-home Laboratory Testing • Product development • Specimen collection kit manufacturer • Serve all 50 states and Puerto Rico from our central facility (Chicago) • Services exclusive to laboratory testing using mailed-in specimens • Reference Lab Certifications of Accuracy • CRMLN and NGSP • CAP-accredited laboratory 2
  • 12. NCQA - 2015 Technical Specifications for Health Plans “47. Member-Collected Samples and Biometric Values Test results from member-collected samples may be used for FOBT, urinalysis testing and blood spots for HbA1c, LDL-C, glucose and total cholesterol. Member collected samples must be sent to the laboratory or provider’s office for analysis. Other member-collected biometric values (i.e, blood pressure [BP], body mass index [BMI], height and weight) may not be used for HEDIS reporting.” 3
  • 13. Services in Sync with NCQA • Self-collected finger-stick blood - HIV-1 . Hepatitis C . Total Cholesterol . HDL-cholesterol . Triglycerides . Hemoglobin A1c . direct LDL-cholesterol . Blood Glucose . ALT Liver Enzyme • Self-collected stool specimen – iFOBT (Colorectal Cancer) • Self-collected urine specimen - Urine Albumin . Urine Albumin/Urine Creatinine Ratio 4
  • 14. HEDIS . Star Improvement Programs 1. Engagement 2. Kit Distribution 3. Laboratory Testing 5. Results Distribution • Patient • Patient’s PCP • Health Plan 4. Alert Notification and Specimen Management 6. Data and Reporting 5
  • 15. Case Studies Distribution through In Home Assessment Advantages • Maximum utilization (blood and urine used during visit) • Stool specimen collection Kit left with Patient • Reminder Calls – Encourage Use of iFOBT Kit • Laboratory results to IHA organization • IHA organization manages Alert notification • IHA manages results distribution to Patient/PCP • Add-on service to Risk Assessment services 6
  • 16. Case Studies, continued Direct Kit Distribution 7
  • 17. Case Studies, continued Member Opt-in – with or without incentive 8
  • 18. Impact Care with Stars Information 18 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. Ideas to use Star data to improve care Deb DiCicco Director, Care Center Matrix Medical Network
  • 19. Close Star gaps. Impact care. Stars Data Provides Insights into Care Needs 19 Matrix Medical Network Proprietary Information: Do Not Distribute © 2014 Community Care Health Network, Inc. All Rights Reserved. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% A1C Urine Protein FIT Gaps closed and care impacted Collected Alert Percentages Update numbers
  • 20. 20 Members and Providers Respond to Alerts Member “After getting the FIT results, I contacted my doctor who referred me to a gastroenterologist to schedule a colonoscopy. My family has a history of colon cancer. My sister died from it just two years ago. I am very emotional and anxious about the results, but very thankful for being tested.” “When I was contacted by the nurse about my test results, I scheduled an appointment for further testing and evaluation for possible colonoscopy. I have a history of colon cancer with eight inch colon resection.” Provider “After receiving a positive FIT, a member scheduled an appointment with a gastroenterologist, and then refused a colonoscopy. The gastroenterologist asked the Care Center RN to call the member. We spoke with the member and his daughter and the daughter called confirming that an appointment was scheduled.” “Member’s PCP contacted the Care Center after a member’s positive FIT results were faxed to his office and asked the Care Center to contact the member to schedule an appointment for a colonoscopy. The Care Center RN called the member, who agreed and scheduled the appointment for further testing.”
  • 21. Step 1: Interpret the Guidelines From the Joint Commission National Patient Safety Goals Eight Recommendations for Policies for Communicating Abnormal Test Results…Policies… 1. Should be introduced with clear definitions of key terms 2. Should clearly outline provider responsibilities 3. Should specify procedures for fail0safe communication of abnormal test results 4. Must define verbal and/or electronic reporting procedures for both critical and significantly abnormal laboratory, imaging and other test values 5. Should specify “critical tests” and acceptable length of time between their ordering and reporting 6. Should define timelines between the availability of test results and patient notification, and institutions should specify preferred mechanism for patient notification 7. Must be of “real world” value and written with feedback from key stakeholders 8. Should establish responsibilities for monitoring and evaluating communication procedures 21 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved.
  • 22. Step 2: Work Alerts Into Your Workflow 22 Matrix Medical Network Proprietary Information: Do Not Distribute © 2014 Community Care Health Network, Inc. All Rights Reserved. Labs mailed Labs received and processed Results returned, evaluated and coded Results Shared A1c and FIT High-risk alert: Call/Certified mail to member Call/Fax/Mail to PCP A1c and MAU Regular alert: Priority mail to member Call/Fax/Mail PCP Non-alert: Regular mail to member & PCP Care from PCP and health plan’s care management programs Samples collected
  • 23. Results Distributed to all Parties 23 Matrix clinically reviews all results prior to distribution Matrix Medical Network Proprietary Information: Do Not Distribute © 2014 Community Care Health Network, Inc. All Rights Reserved.  Receives lab report via regular mail  Receives lab report via regular mail  Daily results, including alert values, posted to FTP facilitating Care Management follow-up  Dashboard provided monthly with key metrics  All CAT II codes sent via established EDI Claims process  Receives lab report via priority mail  Call from Matrix Care Center to confirm receipt of results and encourage member follow-up  Fax / Mail member lab report  Receives lab report via certified mail  Call from Matrix Care Center to confirm receipt & encourage PCP follow-up  Call from Matrix Care Center to confirm receipt of results and encourage member follow-up  Fax / Mail member lab results ProviderMember Non-Alert Alert High-Risk Alert Health Plan
  • 24. Step 3: Monitor and Adjust 24 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. Timeframe appropriate? Engagement level appropriate? Follow up clear? Data complete? ??? ??? Any others?
  • 25. SolutionsSituation  In-Home Health Assessment  In-Home Screening Case Study—Close Gaps and Impact Care Health plans targeting 400k MA members in 2014 to capture data on 4 key measures to close HEDIS gaps. Matrix used exclusive NP network to administer In-Home Health Assessments and In- Home Screening simultaneously to maximize HEIDS gap closure. Care ImpactResults By collecting samples in the home, where the member was more comfortable, the health plans: Member contacted by PCP’s nurse after receiving fax with positive results from Care Center RN. The PCP scheduled member with gastroenterologist. Improved collection rates Impacted care with alert identifications 69%—A1C tests 3%—Uncontrolled sugar 66%—Urine protein tests 24%—Kidney disease risk 35%—FIT 10%—Colon cancer risk Update with new numbers
  • 26. Prepare for a higher volume Plan for multiple methods to reach PCPs Don’t mail until PCP alert completed Define realistic timeframes for follow up Build checks to ensure data integrity Best Practices 26 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. 1 2 3 4 5
  • 27. Key Success Factor: Trust Members are more open with NPs 27 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. xxx xxx Member Engagement Kim to find data…
  • 28. 28 Matrix Medical Network Proprietary Internal Information: Do Not Distribute © 2011 Community Care Health Network, Inc. All Rights Reserved. Ted Kyi Ascender Software tkyi@ascendersoft.com Kim Rosengren Matrix Medical Network krosengren@matrixhealth.net update