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Ontario CIO Shared Service Meeting June 1 2018

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Meeting to test shared services concepts with Ontario CIOs.

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Ontario CIO Shared Service Meeting June 1 2018

  1. 1. 2 ontario Shared Services Meeting 1 June 2018 0900 – 1200h eCampusOntario ORION Board Room
  2. 2. 3 ontario 1. Welcome and introductions 2. eCampusOntario context 3. Background and history of test concept/s for today’s meeting 4. Collecting your thoughts on the test concept 5. Supporting equity and access 6. Provincial survey structure and communications strategy 7. Measuring Sandbox success 8. Next steps Agenda
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  4. 4. 8 45 institutions 16,000+ courses 700+ programs Resources for students Resources for faculty Opportunities for engagement
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  6. 6. 11 Extending practice is a guiding principle
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  9. 9. 14 Rethinking Needs to be at the core of our practice
  10. 10. 15 Rethinking AS a Theme to guide our program designs Rethinking learning resources Rethinking the learning experience Rethinking recognition of learning Designs
  11. 11. 16 ontario Rethinking Learning Resources What happens when we bring teaching and learning into the open?
  12. 12. 17 Grant freedoms instead of imposing restrictions Sharing is fundamental to teaching Collaboration is a good thing Assumptions about Openness
  13. 13. Open Education encompasses resources, tools and practices that are free of legal, financial and technical barriers and can be fully used, shared and adapted in the digital environment. Scholarly Publishing and Academic Resources Coalition- sparcopen.org
  14. 14. 20 ontario Rethinking Learning Resources
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  17. 17. A simple, standardized way to grant copyright permissions to your creative work.
  18. 18. Some Rights Reserved Creative Commons logo by Creative Commons used under under a Creative Commons Attribution 3.0 License
  19. 19. Open thinking is spreading worldwide
  20. 20. Vital Sign Measurement Across the Lifespan – 1st Canadian Edition
  21. 21. Choices for students
  22. 22. 29 2014 Data
  23. 23. 30 2016 Data
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  26. 26. 34 learner savings in Ontario to Date Total savings for Ontario: $543,877 Fall 2017 savings: $218,201 Total learners impacted: 5,518
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  28. 28. Publish Many Write Once
  29. 29. 39 Moving forward…
  30. 30. 40 Funding Programs 2018-19 P r es e n tat io n Funding initiatives for 2018-19 based on three strategies Aiming for calls for proposals to institutions by May 31, 2018 Awards by September 7, 2018 Translating strategy into action
  32. 32. 42 Translating strategy into action Open Innovation as a guiding principle Funding calls for two focus areas: open resources, and research and innovation Funding to support development of a shared service structure for educational applications to support institutions, faculty and students
  33. 33. 43 What is Open Innovation? Open Innovation is “the use of purposive inflows and outflows of knowledge to accelerate internal innovation, and expand the markets for external use of innovation, respectively.” ** Open innovation is a good fit for a system agency that distributes public funds to benefit system partners: institutions, faculty and students Our focus at eCampusOntario is to enhance learning and teaching practices through an open innovation agenda that is centred on open resource development and evidence- based scholarship (SoTL) ** Source: Chesbrough, H. (2006) Open innovation: researching a new paradigm. Oxford University Press.
  34. 34. 44 funding targets for 2018-19 For Investment in open + collaborative initiatives, Shared services and research and innovation ACTIVITIES Investments in collaborative and shared services that benefit institutions, faculty and students. Services aimed at reducing costs while increasing capabilities. 1.3M S 2 : S H A R E D S E R V I C E S Investments in open and collaborative programs, localized in institutions and as system-wide initiatives . Funding to flow as grants (RFPs). 6.65M S 1 : O P E N I N I T I A T I V E S Funding for research and innovation initiatives that further our knowledge in emergent areas of practice including AI, VR, AR, authentic assessment, prior learning assessment, microcredentials (RFPs) 3.5M S 3 : R E S E A R C H A N D I N N O V A T I O N
  35. 35. 45 Strategy 1: Open + collaborative Initiatives Call for Proposals Theme areas for development o OER for flexible, online and blended learning in trades training and technology o OER for a full credential (Z-Cred) o OER for experiential learning and workplace integration o OER for virtual simulation and augmented reality o OER for curriculum materials and ancilliary resources for courses with open textbooks o OER for Health Sciences and STEM
  36. 36. 46 Strategy 3: Research and Innovation - Centres of excellence Investments in research to design, test and/or evaluate experiential learning initiatives that can be scaled to serve member institutions. Research on skills gap assessment and training strategies, recognition of prior learning, authentic assessment, recognition of transversal skills, and adaptive learning systems E X P E R I E N T I A L L E A R N I N G Investments for research on open pedagogies, collaborative practice models, peer assessment strategies, open innovation and co-creation projects with students, including moving SXDLab projects from development prototyping to evaluation in classrooms O P E N E D U C A T I O N A L P R A C T I C E S Funding for research and innovation initiatives that further our knowledge in emergent areas of practice including tools and techniques for inclusive design for learning, virtual reality, augmented reality, serious games, planning and mapping of curricula and personal learning, micro-credentials, competency-based and adaptive learning or training systems R E S E A R C H I N E M E R G E N T A R E A S O F T E C H - E N A B L E D L E A R N I N G
  37. 37. 47 Strategy 2: Shared Services Funding to support the development of a shared service infrastructure for educational applications for institutions, faculty and students Focus group with AVPs Teaching and Learning Focus group with CIOs Survey to institutions through VPA Office Select candidate technology functions for Sandbox 2 Develop procurement process for moving desired educational technology applications into a service environment Shared services
  38. 38. 48 Sandbox v1.0 2016-2018 Sandbox v2.0 2018-19 Data sharing principles Candidate technologies Shared Service Operations Survey Themes * Commodity * Open * Emergent Institutions opt-in Negotiation begins with X number of institutions and vendors Evaluation process Results shared Operations commence 2019-20 2018 2019
  39. 39. 49 ! ! ! Memorandum!of!Understanding!!!!!!!!! ! Between:!!! BCcampus! And:!! ! BCNET!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Dated:!January!23,!2014! ! Educational!leaders!within!British!Columbia!recognize!that!there!are!mutual!benefits!in!collaborating!to!support!a! broad!range!of!learning!and!technology!services.!This!Memorandum!of!Understanding!(MoU)!describes!and! confirms!the!roles!of!BCcampus!and!BCNET!in!the!provision!of!collaborative!educational!technology!services!and! the!coordination!of!information!exchanges!between!the!organizations!and!system!partners!with!respect!to! educational!technologies.!The!intent!of!the!MoU!is!to:! ! ! Optimize!the!benefits!of!partnership!programs!around!service!delivery! ! Minimize!business!process!redundancy! ! Provide!a!forum!for!discussion!of!service!levels,!change!management!plans,!and!mechanisms!for!solving! disagreements! ! The!individual!and!joint!roles!for!each!organization!are!outlined!below.! ! BCcampus!role! BCNET!role! • At!the!request!of!participating!institutions,!or!BC! government!department/s,!or!as!a!result!of!an! environmental!scan,!BCcampus!will!research,! evaluate!and!implement!pilot!instances!of! educational!technologies!and!applications:! o Research!innovative!educational! technologies!for!adoption!! o Coordinate!and!develop!communities!of! practice!for!evaluation!and!pilot! implementation!of!the!technologies! o Implement!and!support!technologies!and! applications;!establish!interim!governance! through!the!pilot!phase! • With!support!of!its!institutional!members,!BCNET! will!operate!mature!shared!educational!technology! services:! o Provide!core!IT!infrastructure!(hosting,!storage,! networks,!…)!!as!the!basis!for!such!services! o Procure!and!manage!software!licenses!and! thirdWparty!services!needed!for!the!deployment! and!growth!of!educational!technologies! o Create!and!manage!contractual!agreements! with!members!for!services! o Act!as!the!signatory!for!various!contractual! agreements!with!suppliers! Joint!roles! • Transition!of!educational!technologies!and!applications!from!pilot!to!operational!phases,!facilitated!through! collaborative!IT!and!educational!technology!/!teaching!and!learning!working!groups!(e.g.!Collaborative! Technologies!Working!Group,!LMS!Working!Group,!and!others!as!required.)! • Collaborative!development!of!a!roadmap!for!shared!educational!technology!services!! ! Partners!to!this!Memorandum!of!Understanding:! ! ! ! David!Porter! Executive!Director,!BCcampus! !! ! ! ! ! ! ! Michael!Hrybyk! President!and!CEO,!BCNET!! Model structures Research and Evaluation vs. Operations o Partner model used in British Columbia o BCcampus and BCNET o BCcampus supports research and evaluation of candidate technologies with institutions o BCNET operates shared services and provides a licensing model for equitable access
  40. 40. 50 Model structures Varying levels of participation o Active o Enterprise o Sandbox o Evaluating or considering Varying kinds of financial support o Hosted open source software o Implementation grant o Operating grant
  41. 41. 51 A shared services program will benefit all member post- secondary institutions in Ontario by providing equitable access to educational tools and technologies across the province. S Y S T E M I C V A L U E Candidate tools or technologies will be identified by member institutions in the following areas: o Commodity services (for example, online proctoring systems) o Emergent or experimental technologies (for example, virtual simulation builders) o Open source platforms (for example, open annotation tools and open publishing platforms, captioning systems for AODA compliance) P L A T F O R M T Y P E S The shared services program will seek to drive down the cost of educational technology for Ontario institutions, with a focus on equity across the system. A D D R E S S I N G C O S T S Some candidate technologies will be piloted, tested and evaluated by member institutions using the eCampusOntario Sandbox or an equivalent action research approach. In cases where a tool or technology is already in use at an institution, alternative evaluation approaches may be considered. E V A L U A T I O N TEST CONCEPTS
  42. 42. 52 QUESTIONS CANDIDATE TECHNOLOGIES How do we best reach member institutions to identify candidate technologies and functions? How would a survey be structured? MEASURING SUCCESS How might we decide to measure Sandbox success and define next steps for taking a sandboxed technology to a shared service status? ENSURING SYSTEM EQUITY What payment structures might best support equity and access for all Ontario institutions, irrespective of size?
  43. 43. 53 Slides: https://www.slideshare.net/David_Porter/