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DIGITISATION 101
#NDFNZ
Supported and hosted by
DAVE SANDERSON
PROJECT LEADER | COLLECTION IMAGING
@thebiglankyape
dsanderson@aucklandmuseum.com
MAARTEN HOLL
DIONNE WARD
MELISSA IRVING
Health & Safety // Housekeeping
PROGRAMME FOR THE MORNING SESSION:
9 – 10:30 Introductions, expectations for the day and session no. 1
Project planning an...
PROGRAMME FOR THE AFTERNOON SESSION:
1:00 – 1:15 Reviewing the morning and any Q&As
Setting the scene for the afternoon
1:...
PROJECT PLANNING
You’ve got to ask the obvious questions –
Do you need to digitise it at all?
If so,why?
What’s your end g...
Why? Prototype
Cost
• Equipment
• Storage
• Salaries
• Consumables
Scope
Project
Plan
MAKE FRIENDS WITH YOUR IT
DEPARTMENT
WHY?
‘It’s what everyone is doing’ is not good enough…
(especially if you’re doing 3D)
End use is critical
(can you use it...
PROTOTYPING
• Test different objects – solid representation is key
• Test different equipment options – experience helps t...
COSTING IT ALL
It’s really easy to miss hidden costs that will sting later
COSTING IT ALL
• Equipment (and its replacement)
*review here against costs from your prototyping
• Staffing
• Software
• ...
STRATEGIC ALIGNMENT
Your work is a much easier sell if you’re getting behind
and directly linked to your organisational st...
BEFORE YOU START PRODUCTION
• Set up your metrics
• Set targets (but make them realistic)
• Find your balance between numb...
ANALYTICS
We’re all accountable to someone…
Numbers and analytics are your power
10:30 – 11
STANDARDS, FORMATS & EQUIPMENT
• Go back to your ‘why’
• Technology marches on, aim high
• Moderation is key if you’re pro...
STANDARDS, FORMATS & EQUIPMENT
• At Auckland Museum we’re using mainly Canon,
some Hasselblad – 50MP is about the standard...
STANDARDS, FORMATS & EQUIPMENT
• Is everyone playing along nicely?
• Standardisation of EVERYTHING is absolutely key
• If ...
STANDARDS, FORMATS & EQUIPMENT
• Where and how are you storing it?
• Think about digital preservation basics
• Min. 3 copi...
STANDARDS, FORMATS & EQUIPMENT
We save 4x file formats for each image:
• RAW (Canon CR2)
• DNG (Adobe proprietary RAW)
• V...
STANDARDS, FORMATS & EQUIPMENT
Scanner resolution (ppi = pixels per inch):
300ppi = 3,000 x 2,400 pixels
600ppi = 6,000 x ...
STANDARDS, FORMATS & EQUIPMENT
Camera resolution 50mp 8688 x 5792 pixels
300ppi = 28.96 x 19.3 inches
600ppi = 14.48 x 9.6...
STANDARDS, FORMATS & EQUIPMENT
If you’re getting serious, consider a DAMS system?
STANDARDS, FORMATS & EQUIPMENT
• Instigates a consolidated approach to media creation
across the whole organisation @ AWMM...
STANDARDS, FORMATS & EQUIPMENT
• Unique name for each file – ‘uniqueID_001, _002 etc.
• Filename cross checked several tim...
STANDARDS, FORMATS & EQUIPMENT
• Look for JHOVE and DROID if you want to get geeky
and validate your files
• Look into PRE...
RESOURCES
• https://pinboard.in/u:imagingservices
• Digital NZ- http://www.digitalnz.org/make-it-digital
• http://www.digi...
12noon - 1
12noon - 1
RECAP // Q&A
12noon - 1
PRACTICAL SESSIONS
1 & 2
Tethering & Lighting Basics
2:30 – 3
12noon - 1
PRACTICAL SESSION
3
Artwork/2D/Negatives
EXPORTING & DATA PUBLISHING
• Capture: DSLR Remote Pro
• Import, Process and Export: Adobe Lightroom
• No editing done bey...
EXPORTING & DATA PUBLISHING
• Think about the effect your post-production is going to have on
the longevity of your digita...
EXPORTING & DATA PUBLISHING
• File formats for the web:
• Almost always JPEG – JPEG2000 if you want to do something clever...
EXPORTING & DATA PUBLISHING
• Ask yourself how proprietary your platform is?
• Can you move on?
• Does it share via APIs? ...
EXPORTING & DATA PUBLISHING
If you’re doing crowd sourcing or user contributed
content – know before you start if you plan...
RECAP // Q&A
NDF2017 - Digitisation 101 Workshop
NDF2017 - Digitisation 101 Workshop
NDF2017 - Digitisation 101 Workshop
NDF2017 - Digitisation 101 Workshop
NDF2017 - Digitisation 101 Workshop
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NDF2017 - Digitisation 101 Workshop

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NDF2017 - Digitisation 101 Workshop

  1. 1. DIGITISATION 101 #NDFNZ Supported and hosted by
  2. 2. DAVE SANDERSON PROJECT LEADER | COLLECTION IMAGING @thebiglankyape dsanderson@aucklandmuseum.com
  3. 3. MAARTEN HOLL DIONNE WARD MELISSA IRVING Health & Safety // Housekeeping
  4. 4. PROGRAMME FOR THE MORNING SESSION: 9 – 10:30 Introductions, expectations for the day and session no. 1 Project planning and setup considerations 10:30 – 11 Morning Tea (Oceania) 11 – 12:00 Session no. 2 Imaging standards, formats and equipment selection (assessing needs for collection type) 12:00 – 1:00 Lunch (free reign – meet back at Registration Desk)
  5. 5. PROGRAMME FOR THE AFTERNOON SESSION: 1:00 – 1:15 Reviewing the morning and any Q&As Setting the scene for the afternoon 1:30 – 2 Practical session no. 1 Look at tethering and lighting basics 2 – 2:30 Practical session no. 2 Shooting a 3D object 2:30 – 3 Afternoon tea (Oceania) 3 – 3:30 Practical session no. 3 Shooting artwork/flat 2D items/quick negatives overview 3:30 – 4 Exporting and publishing of your data 4 – 4:30 Review the day and Q&A session
  6. 6. PROJECT PLANNING You’ve got to ask the obvious questions – Do you need to digitise it at all? If so,why? What’s your end game? (You need to know what you want before you start)
  7. 7. Why? Prototype Cost • Equipment • Storage • Salaries • Consumables Scope Project Plan
  8. 8. MAKE FRIENDS WITH YOUR IT DEPARTMENT
  9. 9. WHY? ‘It’s what everyone is doing’ is not good enough… (especially if you’re doing 3D) End use is critical (can you use it – check your copyright)
  10. 10. PROTOTYPING • Test different objects – solid representation is key • Test different equipment options – experience helps to narrow things down sometimes • Look hard at your software options • Look hard at your data movement • Time it end to end – cost it out (time, $ and people)
  11. 11. COSTING IT ALL It’s really easy to miss hidden costs that will sting later
  12. 12. COSTING IT ALL • Equipment (and its replacement) *review here against costs from your prototyping • Staffing • Software • Ongoing costs to maintain your digital files ‘forever’ • If it’s not forever, what’s the cost to decommision? • OPEX vs CAPEX funding – is what you’re making an asset/collection in its own right?
  13. 13. STRATEGIC ALIGNMENT Your work is a much easier sell if you’re getting behind and directly linked to your organisational strategy
  14. 14. BEFORE YOU START PRODUCTION • Set up your metrics • Set targets (but make them realistic) • Find your balance between numbers, motivation and ambivalence *institutionalisation is your enemy • Inspiration for yourself and leadership for your time is your rocket fuel
  15. 15. ANALYTICS We’re all accountable to someone… Numbers and analytics are your power
  16. 16. 10:30 – 11
  17. 17. STANDARDS, FORMATS & EQUIPMENT • Go back to your ‘why’ • Technology marches on, aim high • Moderation is key if you’re producing temporary content
  18. 18. STANDARDS, FORMATS & EQUIPMENT • At Auckland Museum we’re using mainly Canon, some Hasselblad – 50MP is about the standard • Some outliers…
  19. 19. STANDARDS, FORMATS & EQUIPMENT • Is everyone playing along nicely? • Standardisation of EVERYTHING is absolutely key • If different areas are working differently, ring-fence yourselves (back to your scope)
  20. 20. STANDARDS, FORMATS & EQUIPMENT • Where and how are you storing it? • Think about digital preservation basics • Min. 3 copies, min. 2 places, 1 offsite at all times *how do you sync it?
  21. 21. STANDARDS, FORMATS & EQUIPMENT We save 4x file formats for each image: • RAW (Canon CR2) • DNG (Adobe proprietary RAW) • Vanilla 8-bit Uncompressed TIFF • JPEG (and derivatives) Metadata – get your metadata sorted! NO Photoshop & destructive editing
  22. 22. STANDARDS, FORMATS & EQUIPMENT Scanner resolution (ppi = pixels per inch): 300ppi = 3,000 x 2,400 pixels 600ppi = 6,000 x 4,800 pixels 1200ppi = 12,000 x 9,600 pixels *Remember most printed work only has print resolution of approx 300dpi (dpi = dots per inch) 8inches 10inches
  23. 23. STANDARDS, FORMATS & EQUIPMENT Camera resolution 50mp 8688 x 5792 pixels 300ppi = 28.96 x 19.3 inches 600ppi = 14.48 x 9.65 inches 1200ppi = 7.24 x 4.83 inches *Remember when you reprint an image from 50mp it’s easy to reach large sizes and that same 8688 x 5792 pixels is equivalent to over 8k screen ??inches ??inches
  24. 24. STANDARDS, FORMATS & EQUIPMENT If you’re getting serious, consider a DAMS system?
  25. 25. STANDARDS, FORMATS & EQUIPMENT • Instigates a consolidated approach to media creation across the whole organisation @ AWMM • Forms a good starting point for genuine digital preservation • Major driver for digitisation standards
  26. 26. STANDARDS, FORMATS & EQUIPMENT • Unique name for each file – ‘uniqueID_001, _002 etc. • Filename cross checked several times through end-to-end process • Named at point of capture • File name directly relates to each object
  27. 27. STANDARDS, FORMATS & EQUIPMENT • Look for JHOVE and DROID if you want to get geeky and validate your files • Look into PREMIS metadata schema
  28. 28. RESOURCES • https://pinboard.in/u:imagingservices • Digital NZ- http://www.digitalnz.org/make-it-digital • http://www.digitizationguidelines.gov/guidelines/digitize-technical.html • https://www.metamorfoze.nl/english/digitization • http://www.digitizationguidelines.gov/guidelines/digitize-planning.html • http://en.nationaalarchief.nl/sites/default/files/docs/guidelines_digitisation_photographic_materials_0.pdf • https://luminous-landscape.com/scannerless-digital-capture-and-processing-ofnegative-film-photographs/ • https://www.youtube.com/watch?v=miI4kcH_S1g&feature=youtu.be • The AIC Guide to Digital Photography and Conservation Documentation • http://imagemuse.org/ • NZ Photographers of Cultural Collections • GLAM Digitisation (Australasia) • Rijksmuseum guide to 2D and 3D digitisation
  29. 29. 12noon - 1
  30. 30. 12noon - 1 RECAP // Q&A
  31. 31. 12noon - 1 PRACTICAL SESSIONS 1 & 2 Tethering & Lighting Basics
  32. 32. 2:30 – 3
  33. 33. 12noon - 1 PRACTICAL SESSION 3 Artwork/2D/Negatives
  34. 34. EXPORTING & DATA PUBLISHING • Capture: DSLR Remote Pro • Import, Process and Export: Adobe Lightroom • No editing done beyond final review of white balance and embedding of a series of tags: 1) Auckland War Memorial Museum 2) Collection Department (eg Natural Sciences) 3) Collection Area (eg Marine) 4) Photographer name (eg Jennifer Carol)
  35. 35. EXPORTING & DATA PUBLISHING • Think about the effect your post-production is going to have on the longevity of your digital files • Photoshop is fun (too fun at times) but editing can damage your files and steal time you could have been using creating more work
  36. 36. EXPORTING & DATA PUBLISHING • File formats for the web: • Almost always JPEG – JPEG2000 if you want to do something clever. • Set your resolution accordingly (72ppi / 96ppi) • Think about how ‘big’ your image wants to be? 1000px, 2000px, full res? • Please do not watermark your images – very out of date • Looking into IIIF for universal sharing of images (http://iiif.io/ ) • How do you want to share and license? Digital New Zealand and Creative Commons • Usage and Image rights go hand-in-hand with digitisation!
  37. 37. EXPORTING & DATA PUBLISHING • Ask yourself how proprietary your platform is? • Can you move on? • Does it share via APIs? Can you leverage the data ecosystem (Digital NZ, Google, Wikimedia)
  38. 38. EXPORTING & DATA PUBLISHING If you’re doing crowd sourcing or user contributed content – know before you start if you plan to keep the info, and how you plan on treating it *Plug for Adam Moriarty’s 2017 NDF talk
  39. 39. RECAP // Q&A

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