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Enrich your Metadata
Management with
Deep-Level Data
Discovery
Kelsey Naschek
Lead Solutions Engineer
February 2021
2 | Copyright © 2021 OneTrust LLC
2 | Copyright © 2021 OneTrust LLC
Today’s Speaker
Kelsey Naschek
Lead Solutions Engineer...
3 | Copyright © 2021 OneTrust LLC
01
02
03
04
Agenda
Challenges of Enterprise Data
The Need for Governance
Is Metadata Dis...
4 | Copyright © 2021 OneTrust LLC
4 | Copyright © 2020 OneTrust LLC
Industry Expertise
5 | Copyright © 2021 OneTrust LLC
7,500 CUSTOMERS
BOTH BIG AND SMALL COMPANIES
100 COUNTRIES | 6 CONTINENTS
1,500 EMPLOYEE...
6 | Copyright © 2021 OneTrust LLC
Partner With A Company That’s Built To Last
FASTEST-GROWING &
MOST WELL FUNDED
$710 MILL...
7 | Copyright © 2021 OneTrust LLC
7 | Copyright © 2020 OneTrust LLC
The Challenge of Big Data
8 | Copyright © 2021 OneTrust LLC
THIS CREATES UNIQUE CHALLENGES FOR DIFFERENT STAKEHOLDERS IN YOUR BUSINESS
The Modern-Da...
9 | Copyright © 2021 OneTrust LLC
Complex Data Landscapes Must be Documented,
Organized and Governed
+ =
COMPLIANCE
REQUIR...
10 | Copyright © 2021 OneTrust LLC
Build Trust with Consumers through
Transparency & Compliance
INNOVATION
Leverage Data a...
11 | Copyright © 2021 OneTrust LLC
11 | Copyright © 2020 OneTrust LLC
The Need for Data Governance
12 | Copyright © 2021 OneTrust LLC
Understand Data
What does the data mean?
How is it defined technically and by the biz?
...
13 | Copyright © 2021 OneTrust LLC
13 | Copyright © 2020 OneTrust LLC
Is Metadata Enough?
14 | Copyright © 2021 OneTrust LLC
Metadata Only Scratches the Surface
Common errors can range from mismatched column
info...
15 | Copyright © 2021 OneTrust LLC
Metadata is not always meaningful
APPLICATION
DATABASES
NO TABLE/ATTRIBUTE
DESCRIPTIONS...
16 | Copyright © 2021 OneTrust LLC
Accurate Classification Relies on Scanning Actual Data
STRUCTURED DATA
SEMI-STRUCTURED ...
17 | Copyright © 2021 OneTrust LLC
Delivering Value through a Data Catalog
• Systematic record of data
− Technical
− Busin...
18 | Copyright © 2021 OneTrust LLC
18 | Copyright © 2021 OneTrust LLC
How OneTrust Helps
19 | Copyright © 2021 OneTrust LLC
DATA CATALOG
Search and collaborate real time
across a centralized view of all
data ass...
20 | Copyright © 2021 OneTrust LLC
Thank you
Learn More - OneTrust.com
Kelsey Naschek
Lead Solutions Engineer
knaschek@one...
21 | Copyright © 2021 OneTrust LLC
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Slides: Beyond Metadata — Enrich Your Metadata Management with Deep-Level Data Discovery

Today’s growing complexity to the data ecosystem requires organizations to understand data at the data element level. Challenges in data collection such as open text boxes/free form text fields added to the velocity of incoming data increases risk for organizations. This risk is amplified when those organizations rely exclusively on metadata scanning when it comes to discovering and actioning their data. The need to look deeper than basic metadata becomes even more pronounced when dealing with semi-structured or unstructured data commonly found in file shares and email systems. Maintaining compliance and driving business value often requires scanning actual files, interpreting data, flagging risks, and integrating that risk into a data catalog. Going beyond metadata to the actual data element level ensures that your data catalog is a source of truth, which ultimately allows organizations to create agile Data Governance programs.

We’ll walk you through key considerations for going beyond knowing what metadata you have by:

• Underlining the importance of an enhanced, AI-driven data discovery tool to better understand your data and how it is being used
• Discussing components of an effective Metadata Management strategy including data inventories, data dictionaries, and usage requests
• Highlighting how the OneTrust platform embedded with regulatory intelligence helps you to go beyond metadata and address key use cases around unexpected or at-risk unstructured data

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Slides: Beyond Metadata — Enrich Your Metadata Management with Deep-Level Data Discovery

  1. 1. Enrich your Metadata Management with Deep-Level Data Discovery Kelsey Naschek Lead Solutions Engineer February 2021
  2. 2. 2 | Copyright © 2021 OneTrust LLC 2 | Copyright © 2021 OneTrust LLC Today’s Speaker Kelsey Naschek Lead Solutions Engineer, OneTrust CIPP/E, CIPM
  3. 3. 3 | Copyright © 2021 OneTrust LLC 01 02 03 04 Agenda Challenges of Enterprise Data The Need for Governance Is Metadata Discovery Enough? How OneTrust Helps
  4. 4. 4 | Copyright © 2021 OneTrust LLC 4 | Copyright © 2020 OneTrust LLC Industry Expertise
  5. 5. 5 | Copyright © 2021 OneTrust LLC 7,500 CUSTOMERS BOTH BIG AND SMALL COMPANIES 100 COUNTRIES | 6 CONTINENTS 1,500 EMPLOYEES 40% IN PRODUCT R&D GLOBAL SCALABILITY 12 GLOBAL LOCATIONS | 100 LANGUAGES Co-HQ: Atlanta | London AMER: New York | San Francisco | São Paulo | Seattle EMEA: Munich | Paris APAC: Bangalore | Bangkok | Hong Kong | Melbourne BE A MORE TRUSTED ORGANIZATION THE WORLD’S #1 MOST WIDELY USED PLATFORM TO MANAGE PRIVACY, SECURITY & DATA GOVERNANCE Operationalize CCPA, GDPR, LGPD ISO 27001/27701, NIST and 100s of the World’s Privacy, Security and Compliance Laws and Frameworks 5 | Copyright © 2019 OneTrust LLC
  6. 6. 6 | Copyright © 2021 OneTrust LLC Partner With A Company That’s Built To Last FASTEST-GROWING & MOST WELL FUNDED $710 MILLION RAISED $5.1 BILLION VALUATION CUSTOMER SUCCESS Developed Most Sought-After Certification in Privacy Tech INFRASTRUCTURE 10 Global Data Centers With Fully Containerized Options PARTNER NETWORK Largest Network of Law Firms, Consultancies & Tech Partners INTERNAL COMPLIANCE Held to the Highest Standards: World’s First ISO 27701 Cert. #1 FASTEST-GROWING 48,000% GROWTH RATE
  7. 7. 7 | Copyright © 2021 OneTrust LLC 7 | Copyright © 2020 OneTrust LLC The Challenge of Big Data
  8. 8. 8 | Copyright © 2021 OneTrust LLC THIS CREATES UNIQUE CHALLENGES FOR DIFFERENT STAKEHOLDERS IN YOUR BUSINESS The Modern-Day Data Problem TODAY’S COMPLEX DATA ECOSYSTEM CREATES DIFFERENT CHALLENGES THAT POSE THREATS TO YOUR BUSINESS SaaS Systems Data Lakes Third Party Data Hidden Data Toxic Data Large Data Volume Data Breaches Compliance Risk Breach of Contract Policy Violations Data Processing Inferred Data !
  9. 9. 9 | Copyright © 2021 OneTrust LLC Complex Data Landscapes Must be Documented, Organized and Governed + = COMPLIANCE REQUIREMENTS GROWING DATA ECONOMY DOCUMENTATION & ORGANIZATION
  10. 10. 10 | Copyright © 2021 OneTrust LLC Build Trust with Consumers through Transparency & Compliance INNOVATION Leverage Data as a Differentiator to Drive Innovation and Business Value Data Governance is a Balancing Act Good Data Governance turns this problem into critical solutions Build Trust in the Data Through Quality and Consistency COMPLIANCE
  11. 11. 11 | Copyright © 2021 OneTrust LLC 11 | Copyright © 2020 OneTrust LLC The Need for Data Governance
  12. 12. 12 | Copyright © 2021 OneTrust LLC Understand Data What does the data mean? How is it defined technically and by the biz? How is it classified? Govern Data What policies, rules & regs govern the data? How should the data be treated & protected? Who should have access? For what purpose? Trust Data Is the data accurate? Where did the data come from? How was it transformed along the way? Use Data How do I use data to drive biz value? How do I get fast access to the data I need? And stay compliant while I do it? Find Data What data do I have? Where is the data located? Should this data be housed there?
  13. 13. 13 | Copyright © 2021 OneTrust LLC 13 | Copyright © 2020 OneTrust LLC Is Metadata Enough?
  14. 14. 14 | Copyright © 2021 OneTrust LLC Metadata Only Scratches the Surface Common errors can range from mismatched column information to completely incorrect information tables. Human & Machine Error Minor tweaks to data, system upgrades or cloud migration could lead to mutation of data. Data Drift & Mutation Unexpected system outages and failures could lead to database metadata corruptions. Metadata Corruption
  15. 15. 15 | Copyright © 2021 OneTrust LLC Metadata is not always meaningful APPLICATION DATABASES NO TABLE/ATTRIBUTE DESCRIPTIONS NO DEFINED RELATIONSHIPS NUMEROUS TABLES & ATTRIBUTES
  16. 16. 16 | Copyright © 2021 OneTrust LLC Accurate Classification Relies on Scanning Actual Data STRUCTURED DATA SEMI-STRUCTURED DATA SQL | RDBMS | XSL Data Lake| NoSQL |HTML| RDF RESTRICTED DATA PERSONAL DATA DEEP-LEVEL SCANS OF ACTUAL FILES UNSTRUCTURED DATA Email | PDFs | Audio/Video| Images SENSITIVE & AT-RISK DATA
  17. 17. 17 | Copyright © 2021 OneTrust LLC Delivering Value through a Data Catalog • Systematic record of data − Technical − Business − Process • AI/ML augmentation • Nearly impossible to populate manually • Inferred business context • Tagging/classification for regulatory compliance
  18. 18. 18 | Copyright © 2021 OneTrust LLC 18 | Copyright © 2021 OneTrust LLC How OneTrust Helps
  19. 19. 19 | Copyright © 2021 OneTrust LLC DATA CATALOG Search and collaborate real time across a centralized view of all data assets BUSINESS GLOSSARY Connect data assets to business terms & enable collaboration to develop consistency and trust in data METADATA MANAGEMENT & DATA DICTIONARY Discover & manage an active map and centralized repo of all metadata across the organization DATA LINEAGE & IMPACT ANALYSIS Visualize the data lifecycle and relationships across the entire data ecosystem DATA POLICY MGMT & MONITORING Manage & monitor data against data policies & rules identify gaps & reduce risk (Privacy, Data Retention, Security, Access, Data Quality, etc.) DATA ACCESS/USAGE PROVISIONING Automated provisioning of business access to data in accordance with data policies DATA DISCOVERY All system types, all data types, deeper than metadata PRIVACY & SECURITY Truly integrated privacy, security & data governance workflows CONSENT & PREFERENCES Full visibility into the customer data you can actually use Data Governance | Key Use-cases
  20. 20. 20 | Copyright © 2021 OneTrust LLC Thank you Learn More - OneTrust.com Kelsey Naschek Lead Solutions Engineer knaschek@onetrust.com
  21. 21. 21 | Copyright © 2021 OneTrust LLC

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