This document discusses plans to reconfigure headquarters (HQ) space through a "WorkSmart" approach to meet challenges around optimizing HQ space, effective team cohesion, and reducing carbon footprint. It outlines trends driving workplace changes and introduces three main "workstyles" - office based, agile/flexible, and home based. The WorkSmart approach aims to support flexible working through paperless processes, improved collaboration tools, and communication channels to facilitate remote working. The goal is to enact significant culture change and realize benefits like better work-life balance through flexible working enabled by new technologies.

1. HQ Reconfiguration Event November 2010 Darrin Shaw (Associate Director of Informatics) 12/3/2010

2. Overview Trends re-shaping the workplace Our HQ Challenges today Meeting the challenge through ‘WorkSmart’ approach Overview of ‘WorkStyles’ scope for this project How can technology support and enable ‘WorkSmart’

3. Six trends re-shaping the workplace

4. Our HQ Challenge today Use our HQ space to optimum (save money) Co-location directorates and teams (effective working) Reduce travel (carbon footprint) Lean ‘ways of working’

5. Meeting the challenge ‘WorkSmart’ Traditional office layout’s (does this work for us, limitations & constraints, opportunities) Travel (if we could work from multiple locations would this reduce travel) Are we getting the most from technology to support new ways of working (culture) Encourage new ‘workstyles’ – agile or flexible working

6. Workstyles 3 main ‘workstyles’ – office based agile/flexible or remote (on the move) Home based Flexible working – could be more than working between locations, extends to hours of work and patterns. Question – is this a consideration?

8. It’ time to change ‘WorkSmart’ ‘Paperlight’ –significant reduction of storage, supports flexible working, move to e-document/records management E-collaboration – access information from anywhere securely New channels of communication to stay in touch – ‘presence awareness, instant message, tele and video conferencing’

9. Technology developments to support WorkSmart

10. Making the Change and realising the benefits Significant culture change –move to ‘Paperlight’ Commitment to new ways or working enabled through technology (you need to be well organised) Better working environment v’s a desk for everyone (for flexible workers) Better work life balance through flexible working approach – next steps (how many of staff already work and logon from home)