Training End Users You have been assigned the task of training end users on how to create a Power Point presentation. End users work different shifts in different parts of the United States. Therefore, the training must be in an asynchronous mode posted to the Internet. Objectives for training include: Creating a new Power Point presentation Changing the theme of a presentation Adding text to slides Adding slides to a presentation Adding images to a presentation Animating the transition between slides Creating a slide show for presentation (.pps) The topic for your demonstration slide show will be evacuation procedures for the RTC building. You can find maps and images at http://www.mcc.edu. The demonstration slide show is what you will create as part of your training packet for end users.

1. Training End Users
Creating a PowerPoint Demonstration
By Daniel Allison

2. Open Microsoft PowerPoint
If a desktop shortcut is not
readily available, use the start
menu and search for
Microsoft PowerPoint.
Highlight and click to open the
App.

3. Opening a New Presentation
To create a new
PowerPoint
presentation from a
blank template, go to
the top left corner of
the window and click
File. When the
backstage view
appears, click New, and
then choose Blank
Presentation.

4. Adding a Slide
By clicking New Slide in the
Home tab of the Ribbon
toolbar,
a table of different styles of
slides
drops down.
Each varies in layout, with
some having options allowing
for easier integration of
tables, clip art, pictures, and
other additional graphical
aids.

5. Objective 1:
• Create a title slide by choosing new slide.
• Then click the Layout arrow and choose Title Slide from
the table.
• Create a Title that accurately depicts the material
presented, in this instance you are presenting Evacuation
Procedures in the Regional Technology Center at the
Mott Community College Main Campus.

6. Evacuation Procedures
For the Regional Technology Center (example)

7. Choose a Theme
An assortment of
themes are available
in the design tab of
the ribbon toolbar.
Themes offer various
templates for color
schemes and layouts
that will work to
compliment your
presentation when
used correctly.
Make sure text is
easy to read, and that
slides are concise
objective points.

8. Objective 2: Choose a Theme
• Choose a theme that brings life to your presentation without
sacrificing readability.
• Remember to consider the size of the images you intend to
use to avoid layout complications.
• Stick with themes and colors that are appropriate for the
venue and intended audience.

9. Evacuation
Procedures
For the Regional Technology Center
(example)

10. Adding Text to a Slide
Text may be added to
slides in various ways.
After opening a slide,
there is an option to “Click
to add text”.
In addition, text boxes may
be added anywhere on the
slide using the Insert tab,
and clicking Text Box.

11. Adding Images
• Adding images is much like
adding text. You can either
choose one of the icons to add
an image, or choose the Insert
tab (right of Home) to access the
images.
• Once selected, images can be resized by clicking and dragging the
boxes that surround the image.
The green circle rotates the
image clockwise.
• Images can be quickly cut,
copied, and pasted by right
clicking the selected image, and
choosing the desired tool.

12. Objective 3: Creating a slide
with text and images
• Create slides that will include the following maps:
•
•
•
•
http://mcc.edu/maps/rtc1w_map.shtml
http://mcc.edu/maps/rtc1e_map.shtml
http://mcc.edu/maps/rtc2_map.shtml
http://mcc.edu/maps/rtc3_map.shtml
• Include :
• Text descriptions of the locations of all exits.
• Arrows to provide an example of traffic flow during an emergency
evacuation.
• Additional labeling of Exits for emphasis.

13. When an emergency alarm is sounded, students and faculty should
proceed to the nearest Exits. The Automotive Customer Entry is the only
marked Exit for the East wing of the first floor. (Example)
Classes at the west end on the East wing should also consider exiting in
the West wing as exits may be closer in proximity.

14. Exits are
located at
the
Northwest
corner and
North
hallway.
Alternate
exits are
located in
the
southeast
of the west
wing, as
well as the
main
lobby.

15. Animations and Transitioning
The Animations tab, has
options for customizing the
way each slide transitions to
the next. Advanced options
are available for further
customization, including
timing, effects, and sounds.
Transitions can be added to
add effects to entire slides.
Click the slide or image you
wish to animate, and choose
the animation style you
desire.

16. Second floor
procedures include
finding the nearest
fire exit and
descending the
staircase to the first
floor exit doors.
(example)

17. 3rd floor
evacuation
includes
locating the
stairwells at
the north and
south exits,
and
descending to
the first floor
exits.
(example)

18. Rehearsing and Recording a
Slideshow
• The Slide Show tab has tools
that allow you to view and
change the settings of the
automated slide show.
• You can rehearse individual
slide timings or record the
entire slide show.
• The animation pane contains
the layout of animations in
the slide.
• Make sure images and text
appear in a logical order.
• Allow yourself and the viewer
enough time to absorb the
information, but do not allow
too much time to pass
between animations to keep
the viewer engaged.

19. Reviewing and Preparing for
Sharing
• The review tab has multiple tools for proofing and editing the text in
your slide show.
• Once the slide show is running according to your preference and it is
free of grammatical errors, enter the backstage view by clicking File.
• Click the box “Check for Issues”, which will check for any problems in
the presentation.
• Once this is complete, click save as, and save as type Powerpoint
Show (.pps or .ppsx)