This webinar was presented in English by Crossref staff Vanessa Fairhurst and Ginny Hendricks on the 15th July 2021 as part of a series of Crossref LIVE Indonesia webinars. This webinar covers: - A quick re-cap of content registration - What metadata you can send to Crossref - How your metadata is used in Crossref tools and services and in the wider academic community - How you can use our Participation Reports tool to assess and improve your metadata records at Crossref The content is relevant for Crossref members, particularly new members, and anyone who would like to know more about how to work with Crossref and how we fit into the wider scholarly community.

1. @CrossrefOrg
LIVE Indonesia
July 2021
The Value and
Use of Crossref
Metadata

2. Ginny Hendricks
Director of Member & Community
Outreach
Vanessa Fairhurst
Community Engagement Manager
Paul Davis
Technical Support Specialist

3. How to turn on closed captioning

4. Agenda
1. Content Registration methods - a re-cap
2. The importance of Crossref metadata: Quality & Quantity
3. How can I improve my metadata?
4. Where to find further help and support
5. Q&A

5. Content Registration:
A re-cap

6. What content types can I register at Crossref?
Journals
Books
Book chapters
Conference proceedings
Datasets
Dissertations
Reports
Standards
Posted content (preprints)
Peer reviews
Grants
… and more

7. Crossref DOIs
https://doi.org/10.1006/ghvfpd19
● The DOI directory: makes the DOI actionable on the web
● Prefix: assigned by Crossref
● Suffix: assigned by the publisher (must be opaque)
Total DOI = routes through the DOI resolver to point to the registered URL
More details: crossref.org/education/member-setup/constructing-your-dois/

8. Your landing page
● A full bibliographic citation
● The DOI displayed as a URL,
per display guidelines
● A way to access full text:
access to full text is completely
controlled by the publisher but
the landing page must be
accessible to everyone.

9. Members —> Crossref
Basic metadata: titles; author names;
ISSNs/ISBNs, abstracts, references
Funding information: Funder identifiers, award
numbers
License information: License URLs,
Full-text URLs: e.g. for text-mining and Similarity
Check
Crossmark: updates, retractions, corrections
ORCID iDs
Recently: Peer Review reports, relations, links to
related data, Grant identifiers
In testing: ROR identifiers

10. Ways to register content
● Upload XML file
(https://doi.crossref.org)
● Manual web deposit form
(https://apps.crossref.org/webdeposit)
● OJS Crossref plugin (https://docs.pkp.sfu.ca/crossref-
ojs-manual/en/config)

11. Create XML
Crossref Schema
Metadata deposit schema: for everything
Metadata deposit schema 4.4.2 (documentation)
Resource schema: for adding most non-bibliographic metadata to
existing records
doi_resources4.3.6.xsd (documentation)

12. Web deposit form
Video tutorial: https://www.crossref.org/documentation/member-setup/web-deposit-form/

13. OJS/Crossref integrations
● automatic DOI deposit to Crossref on article publication (2.4.5);
● inclusion of other article metadata in the Crossref deposit, including author ORCID
iDs; article abstracts; and more (OJS 2.4.5);
● inclusion of FundRef funding data (OJS 3.1.2-1);
● inclusion of references (OJS 3.1.2-1);
● improved use of Crossref API (OJS 3.1.2-1);
● support for Similarity Check service;
● support for reference linking and submission (OJS 3.1.2-x)
● support for Crossref Funder registry (OJS 3.1.2-x)
● support publications/versioning for DOIs (OJS 3.2)
https://docs.pkp.sfu.ca/crossref-ojs-manual/en/

14. Metadata should be…
Source: https://metadata2020.org/resources/metadata-principles/

15. The importance of
metadata:
Quality & Quantity

17. Metadata enables:
● Discoverability
● Reproducibility
● Research and editorial integrity
● Reporting and assessment
crossref.org/documentation/metadata/metadata-for-different-purposes/

18. Search &
Discovery

20. ORCID auto-update
https://support.orcid.org/hc/en-us/articles/360006896394-Auto-updates-time-saving-and-trust-building

21. Reproducibility:
Reference Linking

23. The Initiative for Open Citations I4OC is a collaboration between scholarly
publishers, researchers, and other interested parties to promote the
unrestricted availability of scholarly citation data.
More information: https://i4oc.org/ y https://i4oa.org/

24. Research Integrity:
Crossmark
● An embedded button for HTML and PDF that, when clicked,
tells the reader if any changes have been made since
publication
● The information stays with the article and can be accessed
even away from the publisher site
● Machine-readable metadata available via the Crossref REST
API

27. Reporting and assessment
DataCite Commons
https://commons.datacite.org

28. Metadata 20/20

29. How can I improve
my metadata?

30. Common errors
● Missing or incorrectly spelled author names
● Out of date metadata
○ URL changes which mean the DOI no longer works
○ Missing publication dates
○ Updates made in OJS but not sent to Crossref
● Incorrect ORCIDs
● Titles which don’t match
● Spelling mistakes

31. Correcting your metadata
• Update record in OJS and redeposit
• Redeposit via the Web Deposit Form
• Resubmit metadata via XML - overwriting the old record with
new information
• For bulk URL-only changes you can send a .csv file to our
support team
*There is never a fee to update metadata

32. Crossref Metadata?

33. This may be your Crossref
metadata

34. Access the reports at https://www.crossref.org/members/prep/
and you can find documentation to help on our website.

37. ...but maybe this?
Better metadata makes content useful!

38. Quick fixes
● Make your references open
● Provide license information
● Include funding information (if applicable)
● Use ROR identifiers
● Encourage authors to submit ORCID and use
ORCID auto-update
● Cite data

39. More metadata
More visibility
Greater discoverability

40. Get help and support
● Support documentation
crossref.org/documentation
● Email support@crossref.org
● Community Forum:
https://community.crossref.org
● Webinar recordings:
https://www.crossref.org/webinars/

41. Thank you!
Questions?

42. ROR: filling a gap in research infrastructure
@ResearchOrgs/https://ror.org/search

43. ROR: filling a gap in research infrastructure
● Non-commercial, fully open (CC0) registry
● Public API, data dump
● Specifically focused on research affiliations
● Includes 98K+ organizations
● Community-led project
● Supported in Crossref and DataCite
● In OJS plugin gallery: https://github.com/pkp/plugin-gallery/pull/28
@ResearchOrgs/https://ror.org