Transforming Documents to PDF, a presentation from Crawford Technologies Inc. http://www.crawfordtech.com/

1. Transforming Documents to PDF A presentation fromCrawford Technologies Inc. www.crawfordtech.com Follow, Like and Join us at about.me/CrawfordTechInc

2. Introducing Crawford Technologies Founded in 1995 and based in Toronto, CrawfordTech is a privately held global software company On PROFIT 100 list of fastest growing companies in Canada Core competency is in transaction print stream and document production software, including: Automated Document Factory and Integrity solutions Document Re-engineering solutions Print stream conversions/transform solutions Document Archive Solutions Document integration/workflow solutions Document Accessibility Services

4. Documents All applications originally designed to be printed Snapshot reporting instruments Include Legacy output AFP, LCDS, metacode Also new applications PostScript, PCL, Word, RTF Statements, Invoices, Reports, Bills, Policies, Booklets, etc.

5. What is PDF Portable Data Format Structured file format Proprietary to Adobe Systems Published format Based on PostScript Designed for document viewing Also allows printing

7. When would I use PDF? Distribute Documents Electronically Fidelity to printed document is important WWW Document Distribution when formatting is important Color is important Typeface matching is important

8. Why not use XML/HTML Lack of control over document formatting Will not replicate printed document with fidelity Application redesign needed Work effort substantial thus more costly Excellent for web page linking users to PDFs Excellent for optimized viewing of information vs. documents

9. 10

10. 11

11. 12

12. 13

13. Why not use XML/HTML Lack of control over document formatting Will not replicate printed document with fidelity Application redesign needed Work effort substantial thus more costly Excellent for web page linking users to PDFs Excellent for optimized viewing of information vs. documents

15. Good PDF Type 1 Fonts for clean look Vector graphics where possible Bookmarks for easy navigation Full Color 1 to 1 with paper document Small file size for quick downloads Appropriate security Supports maximum releases of Acrobat No full page images No Private Objects requiring plug-ins

16. Sample 4 0 obj << /Type /Font /Subtype /Type1 /Name /F1 /BaseFont/Helvetica >> endobj 5 0 obj << /Type /Pages /Kids [ 1 0 R ] /Count 1 /MediaBox [ 0 0 612 792 ] >> endobj 6 0 obj << /Type /Catalog /Pages 5 0 R >> endobj trailer << /Root 6 0 R >> %PDF-1.2 1 0 obj << /Type /Page /Parent 5 0 R /Resources 3 0 R /Contents 2 0 R >> endobj 2 0 obj << /Length 51 >> stream BT /F1 24 Tf 1 0 0 1 260 600 Tm (Hello World)Tj ET endstream endobj 3 0 obj << /ProcSet[/PDF/Text] /Font <</F1 4 0 R >> >> endobj

17. How to create PDF Adobe Acrobat Distiller transforms from PostScript Adobe PDFWriter Transforms from PostScript Transform software products i.e. ProMeta PDF (From LCDS, Metacode, AFPDS)

18. From Print to PDF Split/Burst large report file Individual recipient packages Index & store in Database or Archive Transform to PDF Batch or On-the-fly

19. ProMetaNormalization&Indexing BATCH Report ProMeta Xerox to PDF Database Individual sub-document packages

20. ON THE FLY Report ProMetaNormalization&Indexing Facility Websphere Java Script ProMeta Xerox to PDF Database Individual sub-document packages Web Site Batch

22. CPU cost low

23. PDFs are small

24. Disk space cheap & large

25. No flexibility in contents

27. CPU cost high

28. PDFs are large

29. Disk space at a premium

30. Flexibility in contents

31. Marketing, Hyperlinks

33. Transforming to PDF – Best way Object transforms Text to text Image to image Shading to gray scale Lines to rules Optimize PDF for viewing and desktop printing Use Acrobat fonts for viewing quality Intelligently deal with font differences Minimize use of raster images Create “Good PDF”

34. Transform Critical Success Factors Fidelity

35. 26

36. Transform Critical Success Factors Fidelity Fonts

37. 28

38. 29

39. 30

40. 31

41. 32

42. 33

43. Transform Critical Success Factors Fidelity Fonts Shading patterns

44. 35

45. 36

46. Transform Critical Success Factors Fidelity Fonts Shading patterns Encryption/Security

47. 38

48. 39

49. Transform Critical Success Factors Fidelity Fonts Shading patterns Encryption/Security Bookmarks

50. 41

51. Transform Critical Success Factors Fidelity Fonts Shading patterns Encryption/Security Bookmarks Preprinted form stock Watermark/Overlay facility needed

52. 43

53. Transform Critical Success Factors Fidelity Fonts Shading patterns Encryption/Security Bookmarks Preprinted form stock Watermark/Overlay facility needed Duplex/blank pages Performance File size Compression

54. Related Processes Indexing Storage Document Management System COLD System Report Management System Database Retrieval Distribution Web, Intranet, email, CDROM, Security Registration Audit

56. Compression – Algorithm applied to PDF objects to reduce space used.

57. Encryption – Algorithm used to ward off unauthorized access to PDF files

58. Images - Raster images embedded in PDF files

59. Multiple Master Fonts – Fonts capable of different looks

60. Object – Numbered element of PDF file

61. Type 1 Font - Scalable Adobe font format