Overview of OneDrive, Microsoft Teams and SharePoint Online that I gave at a presentation by Harmon.ie

1. Me, We, All:
OneDrive, Teams, and
SharePoint Online
By Craig Jahnke

2. • Craig Jahnke – Strategic Advisor
• Worked in IT past 15 years
• M.S. in Information Systems
• Organize SPS Chicago and Cloud Saturday Chicago
• Next Event May 4th, 2019 – SPSEvents.org
• www.craigjahnke.com
• @TechJahnke on Twitter
About me

3. Office 365 – Collaboration and Productivity
• Overview of Office 365
• Me: OneDrive for Business
• We: Microsoft Teams
• Us: SharePoint Online

5. OneDrive
for
Business
Microsoft
Teams
SharePoint
Online
From Me to We to Us (All of Us)

6. Me - OneDrive
for Business
• Why OneDrive?
• What can you do with OneDrive?
• Personal Storage
• Share Securely
• Set up syncing of your files and folders
• OneDrive Files On Demand
• Access and Edit on any device
• Map Known Folders

7. Why OneDrive?
With OneDrive, you can:
• Access and edit your files from all your devices
• Share inside or outside your organization​
• Work together in real-time on Office documents1
• Quickly find the files that matter to you​
• Keep your files protected and backed up
1Co-authors mustbeusing Office365,Office2016,Office2019,orthe latest mobileapps
With OneDrive for Business, so you can share and collaborate on all your files from anywhere.

8. Access the file you want
Search for files across Office 365
See recently used files sorted by
date
See files that have been shared with
you or shared by you.
Select to filter by when modified,
file type, or who shared file
See files from SharePoint sites and
Teams

9. OneDrive tour Select a command from menu bar,
or right-click a file in the list and select a
command from menu
Select a file, then select to see the
file’s info, preview, and recent activity,
and to manage sharing rights
Find and restore earlier versions of your
files
Find trending content, files shared with
you, SharePoint sites you’re following, and
more

10. View your files from a mobile device
Tap Files to access your files and folders on OneDrive.
Select next to a file to open the menu
…
Tap Recent to see your most recently active files.
Tap Shared to see files shared with you and discover
content trending around you..
Tap Sites to access your SharePoint sites.
Tap Scan to scan a document, whiteboard, or
business card.

11. View file version history
Select a file and select Version history
Select a version of the file to open it. You
can then save it as the current version, or
save it under a new name.
1
2

12. Share a file
Select Share
Select to choose share settings
Note: See next slide for details
Select Send to send the sharing link directly
to the recipients
Select Copy Link to get a link you can use in
IMs, email, etc.
Select Outlook to open an email message
window with the link already attached
Enter who to share file with
1
3
2
4

13. Choose your share settings
Set a date if you want the link to expire
automatically
Allow link recipients to edit the file.
Leave blank to make link read-only.
Choose who can use the link:
Anyone – people inside and outside your org can access.
Receive links directly or forwarded.
People in <organization> – everyone in your org can
access.
People with existing access – create a link to be used by
people who already have access.
Specific people – enter email addresses of the people you
want to give access to.
Contoso
Annual Financ…(DRAFT).docx

14. Share safely with people outside the company
Contoso
Annual Financ…(DRAFT).docx
Choose Specific people in Link Settings, and
enter the email addresses of who you want to
share the file with.
They will be sent an email message with a time-
limited, single-use verification code when they
open the link. By entering the verification code,
they prove ownership of the email account to
which the secure link was sent.

15. Find relevant content in Discover view

16. See file info in the Hover card

17. See file activity and other details on a file
select a file and then select to view details
See a preview of the file and the number of views
See any recent edits or other activity on the file
See other file information
See who the file is shared with, and change or
remove sharing settings

18. Set up syncing for your files and folders
Sync files with
the OneDrive sync client in Windows
1
See Which version of OneDrive am I using?
if you need to confirm which version of the
Sync Client you have.
In the Windows system tray, select the
OneDrive icon to view the Activity center and
see the sync activity and access options.
3
2

19. OneDrive Files On-Demand
With OneDrive Files On-Demand, you can set files
and folders to always be available locally on your
device or save space by making files online only.
In the taskbar, select the OneDrive icon, and select
More > Settings. Then, on the Settings tab select
Save space and download files as you use them.
Files you download
to your device and
available offline.
<name>@ORG_AD
DRESS
Mark files/folders to be always available, even
offline.<name>@ORG_ADDRESS
Online only files/
folders do not use
space on your device.
<name>@ORG_ADD
RESS
Change file/folders back to online only.
<name>@ORG_ADDRESS

20. Map Known Folders
There are two primary advantages of moving or
redirecting Windows known folders (Desktop, Documents,
Pictures, Screenshots, and Camera Roll) to OneDrive for
Business for the users in your domain:
• Your users can continue using the folders they're
familiar with. They don't have to change their daily
work habits to save files to OneDrive.
• Saving files to OneDrive backs up your users' data
in the cloud and gives them access to their files
from any device.

21. DEMO

22. We - Microsoft
Teams
• Teams It’s in the Name – small or large groups
• Quick Start
• Use Cases
• Channels
• Persistent Chat
• Meetings – Say Goodbye to Skype
• Personal Apps

23. Manage your time & communications

24. Microsoft Teams Quick Start Guide

25. Microsoft Teams use case examples
FastTrack Productivity Library

26. Example Teams & Channels Cross organization & function
teams are the best practice

27. Not sure how to begin?
To help identify business scenarios, consider using the framework below
Using…
(Specific application
of the technology)
As someone in…
(Team)
I’ll know this is
successful when….
(Solutions success
measure)
I want to….
(Description of
what I want to do)
As someone in
Sales Management
I want to
have a single version of the
sales proposal that everyone
has access to rather than
managing multiple versions in
email
Using
a SharePoint site to centrally
store and share a single
version of a sales proposal
that my team can edit
together using co-authoring
in Word and PowerPoint
I’ll know this is
successful when
my sales team creates
proposals more easily, giving
them more time to close deals

28. Microsoft Teams

29. Microsoft Teams

30. Microsoft Teams

31. DEMO

32. Us – SharePoint
Online
• Communications/Publishing Sites
• Wide Audience
• Permissions Management
• Content Management
• Flexability

34. How to create one
SharePoint Home > Create Site
• Self-Service Site Creation: Specified users
have the ability to provision new sites.
• Future Provisioning will allow for themes to
be applied through site script functionality
• Choose an OOTB Template
• Custom site scripting will allow for custom
templating of sites in near future

35. Your options
Start with a blank site and make your
design come to life quickly and easily
Use this design to showcase a
product, team, or event using photos
or images.
Use this design if you have a lot of
information to share such as news,
events, and other content

36. Easy to edit experiences
• Auto Saves your work
• No more clunky ribbon
• Responsive natively
• Easy to adjust
• Consistent experience

37. • Text
• Image
• File Viewer
• Link
• Embed
• Highlighted Content
• Bing Maps
• Document Library
• Quick Links
• Site Activity
• Yammer Feed
Out of the Box Web Parts
• Text
• Image
• File Viewer
• Link
• Embed
• Highlighted Content
• Bing Maps
• Document Library
• Quick Links
• Site Activity
• Yammer Feed
• Divider
• Events
• Group Calendar
• Hero
• Image Gallery
• List
• News
• Office 365 Video
• People
• PowerBI
• Quick Chart
• Stream
• Spacer
And growing…

38. New Web Parts rolling out
• New Web Part Tool Box
• Forms
• Updated People Webpart
• File Viewer – Supporting 270 file types
• Highlighted Content – Additional
filtering capabilities

39. Change the Look - Themes
Change the color theme to one of eight out-of-
the-box themes.
Site Actions > Change the Look

40. • Brings together related team sites
and communication sites
• Roll up news and site activity
• Search across related sites
• Cross-site navigation
• Consistent look-and-feel across
sites
• Admins create, users adopt and
use
SharePoint Hub Sites

41. There is a life cycle to managing Office 365

42. Managing OneDrive and SharePoint Online

43. DEMO

44. Thank You