1. Planning An
Activity
COUNCIL 5!

2. Before you begin...
Plan First
Use Master
Calendar
Start EARLY
Don't rely too
heavily on
technology
Try new ideas!

3. Before you begin...
Consider Activity Types
S: spirit, service, social
A: academic, athletics, appreciation, arts
M: money, music
P: patriotic “SAMPLER”
L: liturgy, leadership
E: educational, environmental
R: religious, recreational, recognition

4. STEP 1
Set Your Goal
Determine purpose
Set a realistic goal
Be specific

5. STEP 1
Set Your Goal
Determine purpose
Set a realistic goal
Be specific

6. STEP 2
Gather Ideas & Decide On One
Brainstorm
ideas
Keep your
goal in mind

7. STEP 2
Gather Ideas & Decide On One
Brainstorm
ideas
Keep your
goal in mind

8. STEP 3
Success Is in the Details!
Who, What, When, Where,
Why
Budget:
List and estimate your
expenses
Time allotment:
Due dates

9. STEP 3
Success Is in the Details!
Who, What, When, Where,
Why
Budget:
List and estimate your
expenses
Time allotment:
Due dates

10. STEP 4
Get Approval

11. STEP 4
Get Approval
Chain of Command:

12. STEP 4
Get Approval
Chain of Command:
Council Approval

13. STEP 4
Get Approval
Chain of Command:
Council Approval

14. STEP 4
Get Approval
Chain of Command:
Council Approval
Moderator Approval

15. STEP 4
Get Approval
Chain of Command:
Council Approval
Moderator Approval

16. STEP 4
Get Approval
Chain of Command:
Council Approval
Moderator Approval
Principal Approval

17. STEP 5
Organize & Publicize
"To Do" lists
Committees
Who, What, When,
Where, Why
Brainstorm ways to
publicize

18. STEP 5
Organize & Publicize
"To Do" lists
Committees
Who, What, When,
Where, Why
Brainstorm ways to
publicize

19. STEP 6
Have the Activity!
Make sure to be
on time
PMA
Test equipment
prior

20. STEP 6
Have the Activity!
Make sure to be
on time
PMA
Test equipment
prior

21. STEP 7
Evaluate
Use different modes of evaluation
Evaluate before, during, and after
Evaluate the good and the bad
What could be better next time?

22. STEP 8
Send Thank You’s
Be sure to thank
EVERYONE
Make it special

23. STEP 8
Send Thank You’s
Be sure to thank
EVERYONE
Make it special

24. STEP 9
File Everything
Be sure to file:
Lists
Committee reports
Notes
Evaluations
Publicity materials

25. STEP 9
File Everything
Be sure to file:
Lists
Committee reports
Notes
Evaluations
Publicity materials

26. The Steps to Planning An
Activity
1. Set Your Goal 5. Organize & Publicize
2. Gather Ideas and 6. Have the Activity
Decide on One
7. Evaluate
3. Success is in the
Details 8. Send Thank You’s
4. Do Not Proceed 9. File Everything!
Without Approvals