Purchase to Pay oplossingen helpen organisaties om het hele traject van bestellen, inkopen en betalen van producten te stroomlijnen. Onderzoek van het Institute of Financial Operations laat zien dat automatisering van Purchase to Pay processen 3 grote voordelen oplevert: •Kostenbesparingen •Kortere doorlooptijden •Beter overzicht over bijvoorbeeld cashflow en aangegane verplichtingen In deze presentatie worden enkele internationale onderzoeken behandeld die aantonen wat o.a. de voordelen van Purchase to Pay automatisering zijn. De Deense firma Creativ Company vertelde over haar ervaringen met de implementatie van een Purchase to Pay oplossing van Canon. Wilt u meer weten? Neem contact op met Canon Nederland. Tel. 073-6815815

1. Canon Information Management evenement
Düsseldorf
26 november 2014
Canon Purchase to Pay oplossingen

2. Canon Purchase to Pay oplossingen
Purchase to Pay oplossingen helpen organisaties om het hele traject van bestellen, inkopen en betalen van producten te stroomlijnen. Onderzoek van het Institute of Financial Operations laat zien dat automatisering van purchase-to-pay processen 3 grote voordelen oplevert:
•
Kostenbesparingen
•
Kortere doorlooptijden
•
Beter overzicht over b.v. cashflow en aangegane verplichtingen
In deze presentatie worden enkele internationale onderzoeken behandeld die aantonen wat o.a. de voordelen van Purchase to Pay automatisering zijn.
De Deense firma Creativ Company vertelt over haar ervaringen met de implementatie van een Purchase to Pay oplossing van Canon.
Wilt u meer weten? Neem contact op met Canon Nederland. Tel. 073-6815815.
Canon for business 2014
Op 26 november 2014 vond in Düsseldorf het tweede internationale evenement over Information Management plaats, georganiseerd door Canon.
Op het evenement waren diversen parallelsessies over specifieke onderwerpen waarbij externe experts en klanten van Canon vertelden over trends en ervaringen.

3. PURCHASE TO PAY
MAXIMIZING BUYING POTENTIAL AND CASH FLOW WITH P2P AUTOMATION
FABRIZIO FALZARANO
TEAM LEADER, INFORMATION MANAGEMENT SOLUTIONS, CANON EUROPE

4. AGENDA
The Market Trends Does P2P really work? Benchmarking P2P automation: the latest results
The Success Stories Making Purchase to Pay work: the Creativ Company finance automation story
Canon’s View On P2P Smarter procurement and finance: the benefits of P2P
Summary A chance to elaborate on solutions further in the consultancy area

5. INFORMATION AT WORK
THE MARKET TRENDS

6. What is P2P?

7. Originator Demand for Goods/Services
Contact Supplier
Supplier Provides Quotation
Purchase Req. Raised in-line with Quote
Req Approved and PO Sent to Supplier
Supplier Receives PO – Process Order
Invoice Dispatched by Supplier
Goods/Services Received GRN Processed
Invoice Received with PO No.
Invoice Processed
Payment to Supplier Processed
Supplier Paid
P2P Process Overview
Procurement
Department
Source: adapted from
Finance
Department

8. Originator Demand for Goods/Services
Contact Supplier
Supplier Provides Quotation
Purchase Req. Raised in-line with Quote
Req Approved and PO Sent to Supplier
Supplier Receives PO – Process Order
Invoice Dispatched by Supplier
Goods/Services Received GRN Processed
Invoice Received with PO No.
Invoice Processed
Payment to Supplier Processed
Supplier Paid
P2P: The Reality
Procurement
Department
Finance
Department
Source: adapted from
Invoice – no PO
Requisition PO raised after the goods/services have been received

9. Research: link between AP and Procurement
Source:
•
Growing use of integratedP2P automation
•
Streamlining of processesend-to-end
•
Increasing use of electronicprocurement networks
Source: The Forrester Wave: eProcurement, Q2 2014
by Duncan Jones, Forrester Research

10. Research: four forces are re-shaping the ePurchasing (P2P) software market
Source:

11. Research: latest generation end-to-end P2P platforms
Source:

12. Looking at your organisation’s Procurement and AP functions, would you say that they have integrated operations?
Quick survey
1.
Not at all, they are completely separate
2.
Common leadership, but separate functions, with some shared metrics
3.
Shared leadership and metrics, but emergingintegration
4.
Completely integrated
Only choose 1!

14. Research: Integration of Procurement and AP functions
Source:
•
More than 75% have not fully integrated
•
About 37% said their departmentshave no overlap
•
About 20% have common leadership and sharesome metrics but have separate functions
•
Nearly 20% are working toward integrating
•
Almost 25% have completely integrated
Source: Pulp Friction:
The Case for Paper-Free P2P, IFO/IAPP, 2013

15. Research: Top Three Reasons for Automation
Source:
Pulp Friction: The Case for Paper-Free P2P,
IFO/IAPP, 2013
Better visibility across transactions: ability to make decisions based on real-time data
Faster approval cycles: fewer late payment penalties and more opportunities for early payment discounts
Cost reduction: savings in paper and time

17. INFORMATION AT WORK
THE SUCCESS STORIES

18. MICHAEL BJERRE DROST
Chief Financial Officer
SUCCESS STORY: CREATIV COMPANY A/S

19. INFORMATION AT WORK SUCCESS STORY

20. CREATIV COMPANY KEY FACTS
•
200 Employees
•
8 Locations/group companies
•
Turnover: 27 million EUR – 380.000 orders !
•
Customers: B2B, B2I, B2C – total 80.000 !
•
Platforms: 50 websites, Amazon, Ebay, Internal
•
Ideals: CSR and working enviroment
•
Basis: Excellent business, Creativity, Great placeto work
Creativ Company is an innovative provider of craft products and more than 3.000 creative ideas. Creativity is our passion.

21. BACKGROUND: CREATIV COMPANY & CANON
•
Customer since 2013
•
Invoice workflow
•
Selection process – 3 invited

22. P2P Background
•
Handling more than 10.000 incoming Creditor invoices per year (DK)
•
Among theses 10.000 many prepayments to China
•
Besides that approximately 3.000 other bookkeeping documents(internal group invoicing, travel receipts, etc.)
•
Bookkeeping in DK for 3 group companies (NO, DE, UK)

23. P2P CHALLENGES
•
Approval process (overview)
•
Manual handling typing, printing out PDF-invoices, distribution, etc.
•
Montly accounts (received not approved)
•
Difficult to comply with approval rules
•
Time consuming sending reminders and looking for invoices
•
Occasionally late payment to Creditors – invoice lost

24. CANON’S SOLUTION

25. THE BUSINESS IMPROVEMENTS (1)
•
We are in control!
•
Handles both cost and purchase invoices (total level)
•
Approval process well documented
•
Easy to chase “late approvers”
•
Monthly accounts now closed/reported on the 4-5 working day month after

26. •
Retrieving invoices afterwards for analysis purposes – outstanding!
•
Fast and smooth installation – 1 day ready to go
•
More time in Finance department to look forward instead of backwards
•
Possible to make small adjustments to the standard setup and still upgrade tonew version (Invoice number look up, Proforma China, other)
•
Our CCO is Happy …
THE BUSINESS IMPROVEMENTS (2)

28. PURCHASE TO PAY
CANON’S VIEW

29. P2P – A CHANGED LANDSCAPE
Source supplier
Purchase order
Receive goods/ service
Process invoice
Monitor & report
Pay supplier
New laws from regulators push for P2P technology automation adoption (e.g. EU e-invoicing directive)
Late payment culture emerged from global economic cash crisis; finance & proc. wanting to add more value
Changed role of CFOs: key figure in bringing internal change
Top CFO priority: “Innovation” (IDC, 2013)
Cloud, Big Data, Social, Mobile
The big IT trends inundating the financial applications landscape
REGULATORS
BUSINESSES
INNOVATION
ENABLERS

30. P2P – IN SUMMARY
•
Paper driven process - no workflow or automation
•
No end-to-end processing: purchasing not linked to AP
•
Employees buy what they want from whoever they want
•
No visibility of invoices, some are lost or misplaced
•
Limited or no management of information (lack of insights)
•
Difficult to ensure end-to-end control and compliance
Source supplier
Purchase order
Receive goods/ service
Process invoice
Monitor & report
Pay supplier

31. P2P – AUTOMATION, WHY CHANGE?
Better procurement, spend control & cash-flow visibility
Purchase
Pay
End to end P2P
…linking purchasing and finance…
REDUCED COST
INCREASED VISIBILITY
IMPROVED SECURITY & COMPLINANCE
BETTER CONTROL
Procurement & payment transaction savings
Improved analytics through the end-to-end process
Stronger regulatory, contractual and internal compliance
Unified governance across procurement & finance

32. •
Deliver ExceptionalCustomer Experience
•
Gain CompetitiveAdvantage
•
Meet RegulatoryCompliance
Let us show you how we can help you grow your business!

33. THANK YOU

34. THANK YOU