CALORENE_PENGILLY(CPT)

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CURRICULUM VITAE
Surname: Pengilly
Name: Calorene
Date of birth: 29 June 1969
Age: 46
Gender: Female
Race: African
Nationality: South African
Languages: English
Afrikaans
Marital Status: Single
Dependents: None
Address: No. 2 Strand Manor, Vredenhof Street, Strand, 7140
Contact number: 076 806 3400
EDUCATIONAL QUALIFICATIONS
Last attended: Pretoria Technical College
Highest Standard: Standard 10 (Grade 12)
Year obtained: 1990
Subject: English B
Afrikaans B
Mathematics C
Accountancy B
Business Economics B
Economics B
Additional training: 1986
MS Dos orientation and programming & systems analyst, audit control and procedures
1988
Completed in-house training through Info Plan on Microsoft orientation and DOS, Quadro Pro
(advanced), Harvard Graphics, Word Perfect 5.1 and 6.2, Freelance and Lotus (advanced)
1999 & 2002
Microsoft Office Advanced (Windows, MS Word, MS Excel, PowerPoint, Access, MS Office
Projects), SAP, AS400/Ellipse, JD Edwards, Pastel, Accpac, Brilliant Accounting, Quickbooks
June 2000
Secretarial Diploma – Damelin
October 2013 (current)
Business Administration Certificate (NQF 6) – Edutel Skills Development
EMPLOYMENT HISTORY
Company: Eezeconsulting Business Services
Period: October 2012 to current (contract)
Position held: Financial Services Consultant / Office Administrator
Company: Mash Consultancy
Period: April 2011 – 30 September 2012
Position held: Personal Assistant
Duties: Conducting meetings with suppliers, i.e. assessors, moderators and course material developers for
skills development and training in line with SSETA accreditation standards. Facilitation of training
programmes according to client’s requirements,i.e.CGCSA (Consumer Goods Council of South Africa,
PPC Cement,Sakhiwo Health Solutions, EUROCON, etc. and a benchmarking comparative survey for
SABS based on various technologies used in different fields of testing in conjunction with 7 South
African based competitors specializing in similar fields of expertise. Edit and proof read training based
reports compiled by moderators prior to submitting to clients. Maintain student, suppliers, skills
programs database and issue SSETA approved certificates.
 Conducted customer satisfaction surveys electronically,telephonicallyand one-on-one via custom-
designed CATsystem. Compile and write reports and recommendations based on outcomes from
surveys in conjunction with BSC (Business Survey Company).Prepare and compiled
documentation for tenders,including projectcoordination and pricing schedules, source suppliers
and implementation of projects and training.
 Assistnew businesses through SEDA(Small DevelopmentEnterprise) in compiling and developing
policies and systems and oversee project implementation in accordance to business plan and
project timelines.
 Arrange travel, accommodation and consolidate S&T expenses, reconcile debtors and creditors
and reconcile monthly PAYE and VAT returns. Keep all company statutory documentation

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updated, i.e. documents required when submitting tenders (certified copies), tax clearance
certificates, BEE certificates, SSETA accreditations where/when extension of scope is required.
 Attend meeting,taking minutes and marketing through various networks to secure new business.
Reason for leaving: Relocated to Cape Town (Company bankrupt)
Company: Department of Science and Technology
Period: 01 October 2008 to 31 March 2011
Position held: Personal Assistant to the Group Executive
Research, Development & Innovation
Programme: Space Science and Technology
Duties: Handling logistics and related services for meetings. Travel and accommodation
arrangements. Support the Group Executive and other GM’s delegated to work with the GE.
Manage office supplies. Manage appointments and related services. Manage internal and
external telephone calls. Working within a minimum supervision environment, delegating
work according to programme strategy. Planning and communication skills (written and
verbal).
Reason for leaving: Contract expired
Company: Council for the Built Environment (temp)
Period: 26 May 2008 to 30 September 2008
Position held: Office Administrator (Projects) / Projects Administrator
Duties: Provide administrative support to the whole programs unit
Develop and maintain an information system to comply with the needs of the unit
Consolidate written reports
Provide support in the management of the unit’s documentation
Provide support in the management of knowledge and information
Provide assistance in research and policy matters
Assist in the development and implementation of projects and policies
Assist in the implementation of interventions initiated by the unit
Co-ordinate and take minutes for unit meetings
Co-ordinate and take minutes for Committee meetings incorporated in the unit’s portfolio
Arrange appointments for the unit’s management
Deal with unit complaints and queries
Handle all unit related correspondence
Responsible for typing, copying, printing and filing of documents for the unit
Company: Exxaro Resources Limited
Period: 11 May 2007 to 31 January 2008
Positions held: Office Administrator
Support and assist manager, compile monthly reports on supplier registration progress,
implement electronic document tracking system, ensure procedural registration of
prospective suppliers, check that suppliers are BBBEE compliant and other legal
requirements are adhered to, periodically send out questionnaire to ensure system is updated
correctly, screen calls and direct where necessary, arrange domestic and international travel
schedules, typing of documents and drafting presentation, schedule and arrange all meetings
/ workshops with relevant role players, manage office expenses, research relevant
information such as inputs relevant to meetings, correspondence, etc., prepare agendas,
taking of minutes and distributions thereof, interface with all relevant internal and external
suppliers correspondents, manage office independently during absence of manage, general
office administration (filing, faxing, scanning, email, photocopies, etc).
Procurement Co-ordinator (Commercial Portfolio)
Managing purchasing section, obtain quotation for end-users, vendor database, identifying
opportunities in different commodities, communication and close relationship with commodity
team leaders, technical and commercial negotiations leading to agreements/contract,
creating and maintaining contracts on SAP, tracking supplier performance and management,
monthly and daily reporting on MM (purchasing, services entries, quantity and quality,
receiving), communication and close relationships with end-users, develop supplier base,
obtaining tenders from the market place, commercial evaluation of tenders and negotiation
with tenderers, assist in drafting contracts, edit and proof read contracts, responsibility to
ensure BBBEE legal status and meet target requirements, management of procurement
savings and ideas, maintain MM database, perform all office administration functions for the
information management office (typing, filing, faxing, photocopies, scan and distribute

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contracts electronically to stakeholders, etc.), answer and screen telephone call, interface
with relevant internal and external stakeholders, responsible for scheduling and arranging all
meetings / workshops with relevant role players (internal and external), managing the
administrative budgets, administration of collective agreements and policies, prepare
agendas, taking minutes and distribution thereof, managing and planning leave for
department on SAP, maintain personnel IDP and HR functions on SAP, projects to improve
quality of processes in administrative system. Support to Manager and Commercial
Specialists.
Company: National Treasury
Period: November – December 2006
Position held: Personal Assistant to Deputy Director: Micro Economics and International Policy
Company: PAG, Kelly Girl, Fokus Kamoso and TPG Employment Agencies (temp)
Period: July 2006 to October 2006
Main duties: General Office Support roles and functions as required by employers (clients)
Reason for leaving: Contract positions
Company: Multimed
Period: September – October 2006
Position held: Project Administrator
Main duties: Starting a new project includes obtaining names of attendees, schedule meeting and invite
attendees, arrange suitable venue, arrange stationary, overhead projectors.
Initiate workshop includes capture and minute discussions and capture discussions into the
project charter.
Finalise minutes and project charter for approval and distribution to attendees and team
members respectively.
 Create project folder on Sharepoint. Create sub-folders, i.e. Project Charter, Project
Minutes, Project Plan, Communication, Risks / Issues, Reports, General, Close-out
Review and any other folders as needed during the project such as Specifications,
Decisions, Test plans and update on a weekly basis or add new documentation that
becomes available prior to weekly meetings in order for team members to access the
necessary information – only links are sent to members and not actual documentation
 Create a Project File
o Open project file with sub-division headings (Project Charter, Project Minutes,
Project Plan, Communication, Risks / Issues, Reports, General, Close-out
Review, nny other folders as needed during the project such as Specifications,
Decisions, Test plans)
 Update the project file with new documentation on a weekly basis, or as new
documentation becomes available prior to weekly meetings in order for the project
manager to prepare for upcoming meetings scheduled.
 Set up project distribution group that includes all team members.
 Set up project meetings as required by the project manager, which are usually scheduled
weekly in order for the project manager to assess progress on the project and identify
any problems around the project.
Weekly progress meetings:
One day before the meeting, ensure that the project file and Sharepoint folders are up to date
with the latest documentation, place the latest project minutes and project plan in the front of
the project file and move the previous week's minutes and project plan to correct divider in
the project file.
At the weekly progress meeting:
o Ensure that the minute's template is used to take minutes at the meeting.
o Ensure that the project plan is open to update % complete during the meeting.
o Minute discussions, progress and issues.
After the weekly progress meeting:
o Finalise the minutes of the meeting and send to project manager for final approval.
o Update the project plan with % complete
o Save the project plan to html version.
o Distribute the link to the project minutes and project plan to the team within 24 hours once
approval given from the project manager.
o Update the project file

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o Update sharepoint
General duties during the project
During the course of the project, the project manager may require you to do the following:
o Communicate to team members
o Create project specific documentation needed
o Set up ad hoc meetings
o Follow up on outstanding tasks and report back to the project manager
o Assist team members where necessary
o Create new document templates where necessary
Close-out the project
o Once all tasks have been completed, schedule a close-out review with all the team members.
The project manager will request this once the project has been completed.
o Use the close-out review template to capture discussions and lessons learned in the meeting.
o Finalise the document and send to project manager for finalization and in order to write a full
project report.
o The project manager will distribute the documentation once finalised.
o Update the project file and sharepoint
Company: Behr Engine Cooling (temporary)
Period: 6 March 2006 to 30 June 2006
Position held: HR Secretary
Main duties: Receive visitors, liaison with recruitment agencies, coordinate temporary contract worker’s
appointments and monitor contract expiry, job analysis and job descriptions, wages
administration, monitor staff attendance and record leave, Labour Relations Act, manage and
administration of legal requirements, i.e. SARS, UIF, RSC, workman’s compensation,
statistics, pension and provident fund administration, pre-employment examinations, assist
employees and with loan application and liaison with medical aid in dealing with queries,
outstanding payments, assist training manager with training documentation, induction
programmes, attend disciplinary enquiries and attend meetings, taking minutes, typing,
general filing and office administration. Compile monthly HR Management Reports.
Company: International Water Management Institute
Period: 1 August 2004 to 17 October 2005
Position held: Senior Secretary
Main duties: Provide secretarial and administrative support to group of 11 researchers. Prepare and file
correspondence and other documentation; maintaining filing and library systems, database
and referencing of research documentation, research, publications, etc. Typing of project &
technical reports and manuscripts using various software and computer applications,
undertaking word-processing of technical and administrative reports, including editing and
formatting; preparing PowerPoint and similar presentations; using other office applications
software; undertaking data entry to databases and time sheets. Formatting of documents
and reports for distribution to various NGO’s, World Bank, etc. in submission for funding of
projects Providing administrative and secretarial support at workshops and meetings
including all travel and accommodation arrangement for national and international
participants Project Management. Taking dictation; taking minutes of meetings; arrange
language translations. Making travel arrangements and completing post-travel follow-up
activities. Process visa applications, ensure colleagues comply with country specific medical
requirements, arrange medical and travel insurance, arrange foreign currency, prepare travel
itineraries and pre-pay accommodation. Assisting a manager/group of researchers schedule
his/her/their activities; ensuring appropriate action on issues arising during the
manager’s/group members’ absences; handling enquiries; making arrangements for and
receiving national and international visitors including arrangements for functions, events,
arrange catering and event layouts
Company: Focus Kamoso Group
Period: August 2003 to July 2004
Position held: Receptionist / Secretary
Main duties: Receive visitors, liaison with recruitment agencies, coordinate temporary contract worker’s
appointments and monitor contract expiry dates, wages administration for temp staff and
SARS, UIF monthly reconciliations, monitor staff attendance and record leave, coordinate
manager and consultant’s appointments with potential employees, arrange meetings and

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take minutes, recording and typing CV’s and record on employee database, petty cash,
general filing and office administration.
Reason for leaving: Permanent placement with International Water Management Institute through agency
Company: DigiCore Technology (Pty) Ltd (PAG)
Period: 4 June 1998 to 9 May 2003
Position held: Executive Personal Assistant
Main duties: Gathering of information for publishing of company brochures and information, client and
branch liaison. Mapping aspects for software, placing orders for stock items, cell phones for
hardware and software integration, purchasing IT hardware and software, technical liaison
with national and international offices. Co-ordinate and administrate group insurance,
responsible for company’s national and international trademark register (lodging, registration,
litigation, etc). Invoicing and administration of project airtime, order processing on JDE, petty
cash, stationary, fleet vehicles administration for projects (debis/Daimler Chrysler). Local and
international travel itineraries and reconcile subsistence and travel allowances. Foreign
exchange, import and export clearance documentation and payments to foreign countries
and banks. Coordinate hardware and software integrations projects for management
(research and development). Debtors (R1.6M book) and creditors reconciliation. Diary
management and minutes
Reason for leaving: Personal, father took ill – moved to Cape Town
Company: South African Tourism Board (Temp – PAG)
Period: 6 October 1997 to 31 May 1998
Position held: Personal Assistant and Exhibitions Co-ordinator
Main duties: Plan and co-ordinate exhibitions from zero-based budget, determine exhibition stand cost,
plan layouts allocate exhibitor stands, collate, design, layout and publishing of promotion
brochure material, advertising, invoicing and debt collections. Arrange board meetings,
minutes, diarise and coordinate flights for exhibition board members (nationally)
Company: Pure Touch Foods (Pty) Ltd. A division of Mycom South Africa (PAG)
Period: February 1996 to February 1997
Position held: Human Resources Assistant/Personal Assistant
Main duties: The implementation, monitor and control of human resources training and policy procedures,
development of human resources and training documentation, liaison with recruitment
agencies, appointment and correct placement of personnel, induction programmes, job
analysis and job descriptions, payroll, administration of Labour Relations Act, manage and
administration of legal requirements, i.e. SARS, UIF, RSC, workman’s compensation,
statistics, pension and provident fund administration, pre-employment examinations. QC
Reason for leaving: Retrenched
Company: First Engineering (F.N.B.)
Period: January 1994 to October 1995
Position held: Field Services Co-ordinator
Main duties: Liaison with corporate clients. Co-ordinate mainframe system changes, project coordination,
i.e. software and hardware upgrades and changes of computerised equipment, general office
duties and administration.
Reason for leaving: Parenthood – could no longer maintain irregular working hours
Company: ABSA BANK Limited (International Banking Division) (Temp- Kelly Girl))
Period: June 1993 to December 1993
Position held: Clerical
Main duties: Foreign exchange control and documentation, traveller’s cheques, bank drafts, telegraphic
transfers, S.W.I.F.T’s and collections.
Company: The Roller Chain Company (Pty) Ltd
Period: March 1992 to April 1993
Main duties: Receptionist, quotations, banking, petty cash, debtors and creditors, stock control, internal
tele-sales, stock purchases, data capture, invoicing, public and industrial relations.

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Reason for leaving: Retrenchment
Company: Kelly Girl Services (Pty) Ltd
Period: December 1991 to March 1992
Position held: Girl Friday
Main duties: Secretarial, Receptionist, Tele-sales, marketing and research.
Reason for leaving: Contract positions
Company: City Property Administration
Period: October 1991 to December 1991
Position held: Receptionist and cashier
Main duties: Reception, cashier, banking
Reason for leaving: Temp assignment
Company: Central Statistical Services
Period: May 1991 to September 1991
Position held: Clerical
Main duties: Processing of population census and data typist/capturing
Company: Jabulani Restaurant
Period: November 1990 to May 1991
Position held: Admin Assistant
Main duties: Petty cash, ash up, banking, stock control, creditors, general office duties and administration
Company: Standard Bank of South Africa Limited
Period: January 1989 to October 1990
Position held: Teller, enquiries and treasury custodian
Main duties: Telephonist, saving bank, ledgers, enquiries, PRO, cheque book and ATM card control,
telephonic enquiries, teller, reception, treasury custodian.
Reason for leaving: Left to matriculate as I could not further my career without matric
Company: Department of Environment Affairs (Antarctica and Islands Project)
Period: March 1988 to January 1989
Main duties: Telephonist, receptionist, contracts, quotations, purchases and stock control, debtors and
creditors.
Reason for leaving: To pursue career in private sector
Company: Score Discount Foods (Pty) Ltd
Period: November 1987 to February 1988
Position held: Chief Cashier
Reason for leaving: Relocated to Pretoria from Ellisras
Company: Administration: House of Assembly
Period: June 1985 to November 1987
Position held: Finance Clerk
Reason for leaving: Moved to Ellisras

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