With the WorkingSm@rt method you will gain control over your day, find balance, prioritize your work and reach your goals. Giving you time to focus on the tasks that are important to you and your company. Easily applied and simply sustained, the WorkingSm@rt method provides lifelong benefits to individuals, teams and entire organizations.

1. means prioritising work
& optimising Microsoft Outlook
Lotus Notes GoogleApps
BlackBerry iPhone/iPad or Android
Expertise

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Priority Management
• Founded in Canada 1984;
• Developed state of the art time management
system using paper organiser;
• Developed Working Sm@rt with Outlook in co-
operation with Microsoft;
• Other Working Sm@rt systems developed with
Lotus Notes, GroupWise, iPhone, iPad,
Android.
Priority Management is the world’s leader in
time management and personal organisation
with more than 2 million people trained

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Information is Killing Us
• In 2010, the total number of business emails
sent and received globally was 78 billion per day
• By 2013, this had increased to 100 billion.
• Latest projections point to 132 billion emails
per day, 5 TRILLION a year by 2017;
• More meetings, faster communication,
greater demands, time-wasters are all adding
to an unprecedented productivity overload.
Most Large organisations are moving to address
these stresses on their productivity and their
people

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2 Million Working Sm@rt People
• Priority Management - 77 international offices
• Trained hundreds of Microsoft & IBM employees
• Trained 87 of the “Fortune 500”global companies

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Working Smart-Productivity Tips
Productivity tip #1: Avoiding the “Busy-ness” Trap
1. IMPORTANT / URGENT 2. IMPORTANT / NOT
URGENT
3. URGENT / NOT
IMPORTANT
4. NOT URGENT / NOT
IMPORTANT
URGENT
IMPORTANT

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Task 1 . Mr Tshabalala – book
flight
Task 2. Confirm number of
attendees for Xmas lunch
Task 3. Report to Helen
Task 4. Check number of
delegates for next conference
Task 5. B & B 2 nights, must be
near OR Tambo
Task 6. Lunch with Daniel
Task 7. Schedule meetings with
Tandy, Gugu & Sue
Task 8. Contact all new clients
re: curtsey call
Task 9. Mr Tshabalala – book
car
Task 10. Type presentation for
Mr. Tshabalala
No
Priorities!
No
Dates!!
Productivity tip #2: Set up Outlook to Work
Smarter

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Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri
Task
Task
Task
Task
Task
Task
Task Task
Task
Task
TaskTask
Task Task
TaskTask
Task
Task .
Task
Task
Task
Task
Task
• Keep time free daily for reactive tasks
• Make Realistic Promises to Others
Spread ‘To Do’ lists into ‘Today Lists’
Best Practice
Plan ahead
in bites

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• Decisions are made faster
• Manage workload better
Best Practice
Be
proactive

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Productivity tip #3: Managing Your E-mail
• After reading a message that requires action,
decide what you need to do and when do you
need to do it
• Place your cursor over the email and move the
email to tasks

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Productivity tip #4: Manage Your Commitments
• Best Time Managers are accurate in estimating
how much time a task, meeting, appointment
will take
• Poor Time Managers nearly always
underestimate how long a task will take
It’s not the hours that you put into
your work that’s important. It’s the
work that you put into your hours.

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Productivity tip #5: Reduce “Mind Traffic”

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Productivity tip #6: Plan for Results
• Set a recurring appointment with yourself 1-
hour before you leave to review today and plan
for tomorrow

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Priority Management Delivery
• Fact Finding Discovery Consultation
• Pre-Work and Assessments
• Training and Skill Building
• On-the-job Application & Accountability
• Coaching/Collaboration/Communication
• Measurement of the Impact & Results
This is about behavioural change through a
process

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Identify and focus on goals and objectives
Highly practical & visual project execution planning
Better results & higher satisfaction from meetings
Plus MS Outlook, iPad, Google, BlackBerry and Lotus Notes
Priority Management Curriculum

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Working Sm@rt
Maximises Technology

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Productivity Challenges
- Drowning in emails
- Insufficient forward planning
- Constantly changing priorities
- Unable to focus on the task at hand
- Too many distractions & disruptions
- Reluctance to say ‘NO’
- Colleagues not delivering on time
- Inconsistent practices across teams
- Endless meetings

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Working Sm@rt
Outcomes
• Increase productivity
• Focus on priorities
• Track documents and information
• Link day-to-day activities with
organisation's goals
• Increased job satisfaction
• Improve overall work/life balance
• Increases bottom line

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Improved
Processes
= 62 minutes
gained
Per day
= 30 days
gained
Per annum

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• Blends - best practices & practical processes
• Training tailored – to suit different roles
• Hands-on - Interactive Workshops
• Up & Running - during training using own data
• Coaching - follow-up tailored to each individual
• No software changes - user customisation only
• Support - Comprehensive Guides
Working Sm@rt Training is Different
Best
Practices
are practical!

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1-Day
WORKSHOP
Using computers
Instructor led
Follow-up INDIVIDUAL COACHING
Up to 60 minutes Phone + WebEx or at
Desk
Working Sm@rt Delivery
Customised to clients needs

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The Working Sm@rt Payoff
• Existing staff do more, or fewer staff do the same
• Save 60 minutes a day
• Average annual wage in SA is around R300 000
• Thus saving per employee is R39 000 per annum
AND
• Issues better controlled
• No “falling through cracks”
• Priorities set where they should be
• Reduction in staff stress, absenteeism etc.
Priority Management training works

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Monthly e-newsletter
Productivity tips
Links to articles
May we sign you up?

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Working Sm@rt
Karen Hardman
082 883 0332
karen@prioritymanagement.co.za

24. means prioritising work
& optimising Microsoft Outlook
Lotus Notes GoogleApps
BlackBerry iPhone/iPad or Android
ExpertisePriority Management + 77 international offices