More than seventy members attended the CANQATE Annual General Meeting on October 6, 2016 at the Arthur Chung Convention Centre, Georgetown Guyana. Read the President's Report presented to members...

1. Annual General Meeting
Arthur Chung Convention Center
Georgetown, Guyana
October 6, 2016, 8:00 am

2. Agenda
• Opening and Welcome Remarks
• Review and Confirmation of Minutes
• President’s Report
• Treasurer’s Report
• CANQATE Core Group (Guyana)
• 2017 Conference
• Art Competition
• Adjournment of Annual General Meeting

3. President’s Report
• Webinar Series
• CANQATE Committee Structures
• CANQATE Communications
• Ethley London Awards
• Harmonisation Programme
• CANQATE/CARICOM Partnership
• Funding CANQATE & Membership Fees
• 2017 Elections
• Funding of CANQATE and Membership Fees

4. Webinar Series
CANQATE Conducted an Electronic
Professional Development Need Assessment
Survey- January 2016
When Innovation Meets Quality
Control
April 13, 2016
Lawrence Ragan Director of Instructional
Design & Development, Continuing and
Distance Education/World Campus at Penn
State University

5. Leveraging Strategic Partnerships for
Establishing Institutional Effectiveness
and Excellence: Examination of
Experiences from the Middle East
May 18, 2013
Dr Eduardo Ali Former Director (Executive) for
Planning and Institutional Effectiveness and
Manager of the Learning and Development Academy
at Jumeira University, Dubai, United Arab Emirates
Harmonising Quality Assurance
Policies and Practice in the Region
June 15, 2016
Dr. Ronald Brunton Current President of
CANQATE and the Director of Qualifications and
Recognition at the Accreditation Council of Trinidad
and Tobago.

6. CANQATE Committee Structures
• Development of Operational Plans based on
Strategic Plan 2015 – 2018
• Clarification of Roles and Responsibilities
• Targets
• Resources
• Challenges
• Recruitment of Committee Members

7. Membership
Growth and Core
Group
Management
(MG&CGM)
Membership
Services and
Public
Information
(MS&PI)
Research and
Publications
(R&P)
Education and
Professional
Development
(E&PD)
Partnerships and
Alliances (P&A)
Project
Monitoring and
Evaluation
(PM&E)
CANQATE
Operations and
Policy
Framework
(O&PF)
Finance and
Business
Development
(BD)

8. CANQATE Communications
• Regular E-News to CANQATE Members and
other stakeholders- more than 800 on
electronic mailing list
 Recommends free Webinars, Conferences &
Seminars, Policy Papers, Open Ed. Resources
 Highlight CANQATE News and Activities
 Facilitating Feedback from Members
• Facebook launched in November 2015- more
than 400 likes
• Twitter in November 2015
• Planned Website Update & New Provider

9. Ethley London Awards
The Ethley London Excellence Awards, named after Dr Ethley
London (Founding President of CANQATE) recognizes
Institutions that:
 take up the challenge of continuous quality improvement
 exhibit distinguished performance in a sustained role of
excellence
 practice the key principles of quality and demonstrate
“breakthrough performance”
 apply quality methods and practices

10. AWARD CRITERIA
CriteriaI
Process
Oriented &
Strategic
CriteriaII
Coordinated
Execution
CriteriaIII
Innovative
and
Leading
Practice
Processes
demonstrate
innovativeness
and creativity
New technical
or strategic
methods
pursued
Demonstrates
creativity of the
project both in
concept and
implementation
CriteriaIV
Strategic use of
data to drive
solution finding,
execution and
improvement
Processes
Defined and
Structured to
achieve objects
in sustainable
manner
Implementation
of benchmarks
that are
documented and
represent
standards above
and beyond the
usual internal
quality
assurance
system
Utilizes input and
feedback from
key stakeholders
Outcome
focussed
– Results
& Impact
Demonstrates
results of a
project in
relation to the
stated targets,
as well as the
resources used
towards
achieving the
results

11. AWARD TIMELINE
January 20,
2017
Application released to institutions
July 21, 2017 Due date for application submission
August 25, 2017 Application review completed (By Panel)
September 8,
2017
Award recipients notified
October 2017
2017 Awards presented at CANQATE
Annual Conference.
Press Release and Website Announcement.

12. Harmonisation Programme- seeking for
external funding
Synergy &
Harmonisa
tion
Training
and
Technical
Capacity
Building
Regional
Quality
Assurance
Framework
Public
Education
and
Advocacy
3
1
2

13. 1. Synergy & Harmonisation
1. Establish a Caribbean Quality Assurance Alliance
(CQAA)
 Regional Quality Assurance Framework
 Code of Practice amongst EQAAs
 Revision of Memorandum of Understanding
2. Development of a Model Policy Manual
3. Regional Best Practice Handbook
4. Research on QA Policy & Practice
5. Revised Model Legislation for EQAAs

14. Regional Quality Assurance Framework
CANQATE
Regional
Qualifications
Framework
External
Quality
Assurance
Agencies
Caribbean
Accreditation
Agency
Regional
Policies &
Standards
HEIs’ Internal
QA System
INQAAHE
Other
Regional
Networks
CARICOM Governments
Students
Business
Sector
Employers
Professional
Bodies
NGOs

15. 2. Training and Technical Capacity
Building
1. Structured Professional Development Programme
for QA Professionals at EQAAs & HEIs
 Workshops, Seminars, Webinars…
 Staff exchanges & Mentorship Programme
2. Structured Training Programme for External
Evaluators (EEs)

16. Public Education and Advocacy
1. Advocacy role in
Regional Policy
Discussions
2. Promoting a Quality
Culture
 Expanded resources on
CANQATE’s website
 Web-based Discussion
Forum
 CANQATE Quarterly
Newsletter
 Regular e-
correspondence
3. Greater Involvement
by CANQATE Core
Groups
4. MoUs With various
stakeholder groups
 Professional Bodies
 Chambers of
Commerce
 HEI’s
5. Public Education on
Accreditation Issues

17. PROPOSED CANQATE/CARICOM PARTNERSHIP
1. CARICOM
Recognition of
CANQATE
 Formal recognition of CANQATE
through Observer status on
COHSOD
 Defining the role of CANQATE
 Memorandum of Understanding
between CARICOM & CANQATE
2. Establishment of a
External Quality
Assurance-
Technical Working
Group
 Terms of Reference
 Formalise role of each partner
 Identify Priority Projects
 Conduct research on tertiary
education and TVET in the region
 Conduct research on manpower
alignment, projection, gaps &
needs assessments

18. 3. CARICOM
Qualifications
Framework
 Continued consultation and
ratification
 Establishment of a credit-based
system
 Policies for Prior Learning
Recognition
 Mapping of National Qualifications
Frameworks against the CQF
 Assisting EQAAs in the development
of NQFs
 Promotion of CQF beyond the region
 Facilitating Articulation Agreements
between institutions in the
Caribbean

19. 4. Development
of a Code of
Practice for
Quality
Assurance
 Development of a Policy Manual for
Quality Assurance of Tertiary
Education
 Development of a Regional Best
Practice Handbook
 Stakeholder consultations
 Initiatives to sensitise and involve
tertiary education institutions
 Capacity building initiatives for
EQAAs & tertiary education
institutions
 Setting of regional standards for
institutions (and programmes)
operating in multiple Member States

20. 5. Coordination of
Joint Quality
Assurance
Exercises
 Facilitate Joint Quality Assurance
Exercises
 Development of policies for the mutual
acceptance of regional accreditation
decisions
6. Facilitating the
Independent
Review of
External Quality
Assurance
Agencies
 Develop Code of Practice into an
instrument by which EQAAs would be
evaluated.
 Technical support for the development
of national policies for external quality
assurance
 Preliminary ‘mock’ review of EQAAs
 Appointment of independent evaluators
for EQAAs
 Facilitate the independent review of
each EQAA by an independent agency

21. 7. CANQATE/CARICOM
Searchable Online
Database of
Recognised Tertiary
Level Institutions
and Programmes
 Design of Database, including
functionality, User, IT and
equipment requirements etc…
 Recognition criteria developed
through consultation w/ national
accrediting agencies
 Development, data population and
testing of database
 Ongoing maintenance

22. Format of Annual Conference
• Financial Sustainability of CANQATE Conference
• Alternative Formats to be considered
 Biennial Conferences- On Election Years
 Technical Meeting among EQAAs on alternative years
 Workshops on alternative years
 Virtual or Blended Conference
 Role of Core Groups on alternative years
 Institutions to Host Conferences and Workshops
• We want to hear from you
 Position Paper to be circulated to members
 Comments and feedback to the CANQATE Board
 Motion to be moved and vote at 2017 Conference

23. 2017 Elections
• Current Board of Management’s Term- October
2015 to October 2017
• Nomination timeline to be shared with
membership
• Format of Nominations
• Electronic Voting being considered

24. Funding of CANQATE and Membership Fees
• Declining Membership
• Payment of Membership fees
• Alternative sources of funding being explored
 UNESCO
 Caribbean Development Bank
 CARICOM
 Canadian International Development Agency
 European Union
• New Revenue Streams
• Greater Sponsorship from EQAAs- annual
subvention