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IBM Maximo Asset Management Training 
Inventory Management 
© 2014 IBM Corporation 
Bruno Portaluri 
Maximo Technical Solu...
Maximo terms and definitions 
• An Asset is any equipment, machinery, or technology that 
your company owns or leases that...
Maximo terms and definitions 
• Item: A type of asset, instrument, equipment or spare 
part. 
• Tools: Specific types of I...
Rotating and non-rotating assets 
• Rotating assets are assets that are interchangeable, 
such as motors, pumps, fire exti...
Inventory Management modules 
• Inventory module allows to manage your inventory of spare parts 
• Item Master 
• Service ...
Create Item Records 
Inventory applications 
Service Items Tools 
Manage Items and Inventory 
Item Master 
Storerooms 
Inv...
Item Master application 
Item Master application allows to define items and rotating items that are stocked in 
your store...
Inventory application 
Inventory application allows to store information about all aspects of inventory 
materials 
You ca...
Storerooms application 
Storerooms application allows to add and maintain information about storeroom 
locations 
You can ...
Inventory Usage application 
Inventory Usage application allows to create inventory usage records that track the 
issue, t...
Issues and Transfers Usage application 
Issues and Transfers application allows to issue, transfer, and return inventory i...
Exercises – Create item 
• Create an Item 
• Go To > Item Master 
• Item: DN6 
• Description: Stainless Steel Valve DN6 
•...
Exercises – Add item to storeroom 
• Enable item ‘DN6’ in organization ‘EAGLENA’ 
• Select Action > Item/Organization Deta...
Exercises – Create rotating asset in the storeroom 
• Open ‘Assets’ application and create a new asset 
• Asset: DN6-1 
• ...
Exercises – Issue Asset from storeroom 
• Open ‘Inventory Usage’ application (or ‘Issues and Transfers’) 
• Create new rec...
Exercises – Additional exercises 
16 © 2014 IBM Corporation
17 © 2014 IBM Corporation
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Maximo Training - Inventory Management

Maximo training presentation.
Inventory Management concepts.

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Maximo Training - Inventory Management

  1. 1. IBM Maximo Asset Management Training Inventory Management © 2014 IBM Corporation Bruno Portaluri Maximo Technical Solution Architect Last Update: 2014-11-12
  2. 2. Maximo terms and definitions • An Asset is any equipment, machinery, or technology that your company owns or leases that you will be managing and maintaining using Maximo • Examples: • Production - motors, pumps, winches, presses • Facilities - plumbing, lighting, fire extinguishers • Fleet - forklifts, trucks, buses, trains, aircraft • Technology - computers, routers, hubs, servers • Assets application let you build an asset hierarchy, which is an arrangement of assets, subassemblies, and spare parts that make up the asset. 2 © 2014 IBM Corporation
  3. 3. Maximo terms and definitions • Item: A type of asset, instrument, equipment or spare part. • Tools: Specific types of Items that are used to maintain Assets. Tools are typically non-consumable items for which you charge an hourly rate for their use. • Rotating Item/Tool: An Item/Tool that needs to be tracked individually. 3 © 2014 IBM Corporation
  4. 4. Rotating and non-rotating assets • Rotating assets are assets that are interchangeable, such as motors, pumps, fire extinguishers, or PC monitors. • Rotating assets have both a unique asset number and an inventory item number. The item number lets you track assets as a group as they are moved in and out of inventory and other types of locations, while the asset number is useful to track individual instances of the asset as it is moved from one location to another and from one site to another. • Non-rotating assets do not move in and out of storerooms. • A non-rotating asset has a unique asset number, but does not have an item number because it is not tracked in inventory. 4 © 2014 IBM Corporation
  5. 5. Inventory Management modules • Inventory module allows to manage your inventory of spare parts • Item Master • Service Items • Tools • Stocked Tools • Inventory • Inventory Usage • Shipment Receiving • Condition Codes • Storerooms 5 © 2014 IBM Corporation
  6. 6. Create Item Records Inventory applications Service Items Tools Manage Items and Inventory Item Master Storerooms Inventory Stocked Tools Inventory Usage Issues and Transfers 6 © 2014 IBM Corporation
  7. 7. Item Master application Item Master application allows to define items and rotating items that are stocked in your storerooms. When you create an item record, define the main attributes of the item (commodity code, order and issue units, rotating characteristic, meters, etc.). You can also specify any alternate items that you can use in its place. 7 © 2014 IBM Corporation
  8. 8. Inventory application Inventory application allows to store information about all aspects of inventory materials You can: • monitor the storeroom balance of inventory items and tools • track the condition of items and the cost of inventory stock • reorder items when stock must be replenished 8 © 2014 IBM Corporation
  9. 9. Storerooms application Storerooms application allows to add and maintain information about storeroom locations You can • associate the general ledger accounts with each storeroom • define the lead time calculation for items in a storeroom • flag the storeroom to function as an internal supplier to other storerooms 9 © 2014 IBM Corporation
  10. 10. Inventory Usage application Inventory Usage application allows to create inventory usage records that track the issue, transfer, and return of inventory items from/to storerooms Inventory usage records types are: • Issue of inventory items or tools by assigning them to a work order, to an asset, to an operating location. • Transfer of inventory items or tools from one storeroom to another storeroom. 10 © 2014 IBM Corporation
  11. 11. Issues and Transfers Usage application Issues and Transfers application allows to issue, transfer, and return inventory items from/to storerooms It has been replaced by ‘Inventory Usage’ application in Maximo 7.5 11 © 2014 IBM Corporation
  12. 12. Exercises – Create item • Create an Item • Go To > Item Master • Item: DN6 • Description: Stainless Steel Valve DN6 • Rotating: Yes • Issue Unit: EACH • Change status to ‘ACTIVE’ 12 © 2014 IBM Corporation
  13. 13. Exercises – Add item to storeroom • Enable item ‘DN6’ in organization ‘EAGLENA’ • Select Action > Item/Organization Details • Click on the change status icon and set to ‘ACTIVE’ • Add item to storeroom ‘ • Select Action > Add Items to Storeroom • Site: BEDFORD • Storeroom: CENTRAL • Open ‘Storeroom’ tab 13 © 2014 IBM Corporation
  14. 14. Exercises – Create rotating asset in the storeroom • Open ‘Assets’ application and create a new asset • Asset: DN6-1 • Rotating Item: DN6 (description is filled automatically) • Location: CENTRAL • Open ‘Inventory’ application • Open ‘Rotating Assets’ tab • Select Action > View Item Availability 14 © 2014 IBM Corporation
  15. 15. Exercises – Issue Asset from storeroom • Open ‘Inventory Usage’ application (or ‘Issues and Transfers’) • Create new record • Select ‘CENTRAL’ storeroom • Click on ‘New Row’ • Usage Type: Issue • Line Type: Item • Item: DN6 (Rotating Asset is now mandatory) • Asset: DN6-1 • Location: W540 • GL Debit Account: 6290-300-SAF • Issued To: JACOBY • Save • Open ‘Assets’ application search asset ‘DN6-1’ • Select Action > Asset Move History 15 © 2014 IBM Corporation
  16. 16. Exercises – Additional exercises 16 © 2014 IBM Corporation
  17. 17. 17 © 2014 IBM Corporation

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