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Anatomy of a Presentation From Idea to Delivery Presented by Bill Lovitt, CCE
“ Only the prepared speaker deserves to be confident.”  <ul><li>Dale Carnegie </li></ul>
Discussion Points <ul><li>Why you need to know how to present </li></ul><ul><li>Types of presentations </li></ul><ul><li>M...
About Today’s Presentation <ul><li>This is an interactive presentation </li></ul><ul><li>Audience participation is welcome...
Why You Need to Know How to Present <ul><li>Communicate Credit Dept. value to senior management and sales </li></ul><ul><l...
Types of Presentations <ul><li>#1 :  Informational  (speech at sales meeting) </li></ul><ul><li>#2 :  Reporting  (fact-fin...
More Types of Presentations <ul><li>#6 :  Discussion Leader  (roundtable, role-playing) </li></ul><ul><li>#7 :  Briefing  ...
Mandatory & Discretionary Presentations <ul><li>Mandatory </li></ul><ul><ul><li>Request by management, sales, or customers...
Understanding Your Audience <ul><li>Who is your audience? </li></ul><ul><li>Why will they attend your presentation? </li><...
Preparing a Presentation <ul><li>Understand audience and expectations </li></ul><ul><li>Set objectives for presentation </...
Preparing a PowerPoint Slideshow <ul><li>Choose a template (standard or custom) </li></ul><ul><li>Build your presentation ...
<ul><li>Use the appropriate “view”  ( let’s demonstrate ) </li></ul><ul><ul><li>Normal : slide, speaker notes, outline </l...
More PowerPoint Tips <ul><li>Try the AutoContent wizard </li></ul><ul><ul><li>File/new/general commands to locate </li></u...
More PowerPoint Tips <ul><li>Use AutoShapes and WordArt (from drawing toolbar) to add impact to text </li></ul>Use Basic S...
More PowerPoint Tips <ul><ul><li>Use print command, then “print what” and select handouts </li></ul></ul><ul><ul><li>Selec...
In Slideshows <ul><li>Use clip art </li></ul>Graphics <ul><li>And photos </li></ul>
Animations in Slideshows <ul><li>From menu … slide show/custom animation </li></ul>Appear Crawl Stretch Zoom Wipe Checkerb...
Data & Graphs in Slideshows Turn this …
Data & Graphs in Slideshows Into this !
<ul><li>Insert/new slide/chart </li></ul><ul><li>Double click to add chart </li></ul><ul><li>Change sample headers and dat...
Delivering a Presentation <ul><li>Confirm content, length and audience details </li></ul><ul><li>Prepare for equipment nee...
<ul><li>Quick Tips for Speakers </li></ul><ul><li>(Building a speech is like building a house) </li></ul><ul><li>FOUNDATIO...
Public Speaking Resources <ul><li>How to Do Everything with PowerPoint </li></ul><ul><ul><li>By Ellen Finkelstein </li></u...
Resources - Useful Websites <ul><li>Quotations </li></ul><ul><ul><li>www.heartquotes.net </li></ul></ul><ul><ul><li>www.qu...
Toastmasters International <ul><li>Started 1924 </li></ul><ul><li>Over 195,000 members </li></ul><ul><li>Over 9,300 clubs ...
<ul><li>Main phone #   (949) 858-8255 </li></ul><ul><li>Information line   (800) 993-7732 </li></ul><ul><li>Website www.to...
Rewards <ul><li>Why would anyone want to speak in public? </li></ul><ul><li>Credibility </li></ul><ul><li>–  The Harvard B...
“Tell the audience what you're going to say, say it; then tell them what you've said.”  <ul><li>Dale Carnegie </li></ul><u...
A Final Thought … <ul><li>Don’t ever give a presentation on a topic you don’t understand or don’t like </li></ul><ul><li>“...
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Anatomy of a Presentation

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Tips on preparing and making a presentation

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Anatomy of a Presentation

  1. 1. Anatomy of a Presentation From Idea to Delivery Presented by Bill Lovitt, CCE
  2. 2. “ Only the prepared speaker deserves to be confident.” <ul><li>Dale Carnegie </li></ul>
  3. 3. Discussion Points <ul><li>Why you need to know how to present </li></ul><ul><li>Types of presentations </li></ul><ul><li>Mandatory and discretionary presentations </li></ul><ul><li>Understanding your audience </li></ul><ul><li>Preparing and delivering a presentation </li></ul><ul><li>Public speaking tips and resources </li></ul>
  4. 4. About Today’s Presentation <ul><li>This is an interactive presentation </li></ul><ul><li>Audience participation is welcome </li></ul><ul><li>Let’s share ideas, concerns, and experiences </li></ul>
  5. 5. Why You Need to Know How to Present <ul><li>Communicate Credit Dept. value to senior management and sales </li></ul><ul><li>Explain performance trends </li></ul><ul><li>Lobby for resources </li></ul><ul><li>Deal with customers </li></ul><ul><li>Roll out new processes and procedures </li></ul><ul><li>Motive your team </li></ul>
  6. 6. Types of Presentations <ul><li>#1 : Informational (speech at sales meeting) </li></ul><ul><li>#2 : Reporting (fact-finding report) </li></ul><ul><li>#3 : Proposal (support for additional resources) </li></ul><ul><li>#4 : Training (associate development) </li></ul><ul><li>#5 : Demonstration (how to use scanner) </li></ul>Continued …
  7. 7. More Types of Presentations <ul><li>#6 : Discussion Leader (roundtable, role-playing) </li></ul><ul><li>#7 : Briefing (status update on potential write-off) </li></ul><ul><li>#8 : Motivational (achieve department goal) </li></ul><ul><li>#9 : Introduction (introduce executive at meeting) </li></ul><ul><li>#10 : Awards (recognition of staff members) </li></ul>
  8. 8. Mandatory & Discretionary Presentations <ul><li>Mandatory </li></ul><ul><ul><li>Request by management, sales, or customers for information, explanations, status updates </li></ul></ul><ul><li>Discretionary </li></ul><ul><ul><li>Elective presentations to peers, staff, etc. </li></ul></ul>
  9. 9. Understanding Your Audience <ul><li>Who is your audience? </li></ul><ul><li>Why will they attend your presentation? </li></ul><ul><li>How can you meet their needs and exceed their expectations? </li></ul><ul><ul><li>Once you understand your audience and their expectations, you can set objectives </li></ul></ul>
  10. 10. Preparing a Presentation <ul><li>Understand audience and expectations </li></ul><ul><li>Set objectives for presentation </li></ul><ul><li>Determine format – with/without slideshow </li></ul><ul><li>Gather information and do research </li></ul><ul><li>Assemble information in a well structured format </li></ul>1st 2nd 3rd 4th 5th
  11. 11. Preparing a PowerPoint Slideshow <ul><li>Choose a template (standard or custom) </li></ul><ul><li>Build your presentation text </li></ul><ul><ul><li>Limit the amount of information per slide </li></ul></ul><ul><li>Add graphics and animations </li></ul><ul><li>Align slide count to allocated time </li></ul>
  12. 12. <ul><li>Use the appropriate “view” ( let’s demonstrate ) </li></ul><ul><ul><li>Normal : slide, speaker notes, outline </li></ul></ul><ul><ul><li>Outline : like normal, but emphasis on outline </li></ul></ul><ul><ul><li>Slide : shows slide only </li></ul></ul><ul><ul><li>Slide sorter : thumbnails of multiple slides </li></ul></ul><ul><ul><li>Slide show : full screen view for actual presentation </li></ul></ul>PowerPoint Tips Normal Outline Slide Slide Sorter Slide Show
  13. 13. More PowerPoint Tips <ul><li>Try the AutoContent wizard </li></ul><ul><ul><li>File/new/general commands to locate </li></ul></ul><ul><ul><li>Helpful for practice or new users </li></ul></ul><ul><li>Use a template to coordinate elements </li></ul><ul><ul><li>Incorporates pre-assembled backgrounds, fonts, scheme colors, bullet types </li></ul></ul><ul><ul><li>Helps to avoid mismatched fonts, colors, etc. </li></ul></ul>
  14. 14. More PowerPoint Tips <ul><li>Use AutoShapes and WordArt (from drawing toolbar) to add impact to text </li></ul>Use Basic Shapes Try Stars & Banners
  15. 15. More PowerPoint Tips <ul><ul><li>Use print command, then “print what” and select handouts </li></ul></ul><ul><ul><li>Select slides per page </li></ul></ul><ul><ul><li>( 2 or 4 both work well) </li></ul></ul><ul><li>Print handouts for your audience </li></ul>
  16. 16. In Slideshows <ul><li>Use clip art </li></ul>Graphics <ul><li>And photos </li></ul>
  17. 17. Animations in Slideshows <ul><li>From menu … slide show/custom animation </li></ul>Appear Crawl Stretch Zoom Wipe Checkerboard
  18. 18. Data & Graphs in Slideshows Turn this …
  19. 19. Data & Graphs in Slideshows Into this !
  20. 20. <ul><li>Insert/new slide/chart </li></ul><ul><li>Double click to add chart </li></ul><ul><li>Change sample headers and data to actual </li></ul><ul><li>Data table automatically converts to graph </li></ul>Data & Graphs in Slideshows Here’s how …
  21. 21. Delivering a Presentation <ul><li>Confirm content, length and audience details </li></ul><ul><li>Prepare for equipment needs </li></ul><ul><li>Prepare handouts and visual aids </li></ul><ul><li>Rehearse, rehearse, rehearse … and more </li></ul><ul><li>Handle room/equipment setup – arrive early </li></ul><ul><li>Stay on schedule </li></ul>
  22. 22. <ul><li>Quick Tips for Speakers </li></ul><ul><li>(Building a speech is like building a house) </li></ul><ul><li>FOUNDATION: develop an outline </li></ul><ul><ul><li>Opening, body, closing </li></ul></ul><ul><li>FLOOR: rehearse and refine </li></ul><ul><li>WALLS: vocal variety, gestures, humor </li></ul><ul><li>WINDOWS: audience participation, questions, </li></ul><ul><li>visual aids, eye contact </li></ul><ul><li>ROOF: quotes, poems, limericks </li></ul><ul><ul><li>&quot;Be creative, throw in a rhyme; That'll keep </li></ul></ul><ul><ul><li>'em awake, at least some of the time&quot; </li></ul></ul>
  23. 23. Public Speaking Resources <ul><li>How to Do Everything with PowerPoint </li></ul><ul><ul><li>By Ellen Finkelstein </li></ul></ul><ul><li>The Fastest Way to Create a Memorable Speech ASAP </li></ul><ul><ul><li>By William Mooney & Donald J. Noone </li></ul></ul><ul><li>And I Quote </li></ul><ul><ul><li>By Ashton Applewhite, William R. Evans III & Andrew Frothingham </li></ul></ul>
  24. 24. Resources - Useful Websites <ul><li>Quotations </li></ul><ul><ul><li>www.heartquotes.net </li></ul></ul><ul><ul><li>www.quotationspage.com </li></ul></ul><ul><ul><li>www.theotherpages.org/quote.html </li></ul></ul><ul><li>Speaking Tips </li></ul><ul><ul><li>www.toastmasters.org </li></ul></ul><ul><ul><li>www.speechtips.com </li></ul></ul><ul><li>PowerPoint (Microsoft website) </li></ul><ul><ul><li>www.microsoft.com </li></ul></ul>
  25. 25. Toastmasters International <ul><li>Started 1924 </li></ul><ul><li>Over 195,000 members </li></ul><ul><li>Over 9,300 clubs in about 80 countries </li></ul><ul><li>Organizations that use the program include: </li></ul><ul><ul><li>Dun & Bradstreet </li></ul></ul><ul><ul><li>IBM </li></ul></ul><ul><ul><li>Motorola </li></ul></ul><ul><ul><li>Procter & Gamble </li></ul></ul>
  26. 26. <ul><li>Main phone # (949) 858-8255 </li></ul><ul><li>Information line (800) 993-7732 </li></ul><ul><li>Website www.toastmasters.org </li></ul>TOASTMASTERS CONTACT INFORMATION The #1 Resource To Develop Communication And Leadership Skills
  27. 27. Rewards <ul><li>Why would anyone want to speak in public? </li></ul><ul><li>Credibility </li></ul><ul><li>– The Harvard Business Review says, “The number one criteria for advancement and promotion for professionals is an ability to communicate effectively.” </li></ul><ul><li>Experience </li></ul><ul><li>– Portable skill to take anywhere </li></ul><ul><li>Networking </li></ul><ul><li>– Meet new people in audience </li></ul>
  28. 28. “Tell the audience what you're going to say, say it; then tell them what you've said.” <ul><li>Dale Carnegie </li></ul><ul><li>Remember … </li></ul><ul><li>Understand your audience </li></ul><ul><li>Be prepared </li></ul><ul><li>Rehearse, rehearse, rehearse </li></ul>
  29. 29. A Final Thought … <ul><li>Don’t ever give a presentation on a topic you don’t understand or don’t like </li></ul><ul><li>“ It’s better to keep one’s mouth shut and be thought a fool than to open it and resolve all doubt.” </li></ul><ul><li>Abraham Lincoln </li></ul>

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