This presentation was provided by Marlee Givens of Georgia Tech during the NISO virtual conference, Research Information Systems: The Connections Enabling Collaboration, held on August 16, 2017.

1. GTScholar
Lessons learned in RIM/CRIS implementation
Marlee Givens
Georgia Tech Library

2. Case study
 Rationale for initiative
 Accomplishments
 Challenges Faced
 Strategic Directions

3. Givens, M. & Macklin, L. A. & Mangiafico, P. (2017). Faculty Profile
Systems: New Services and Roles for Libraries. portal: Libraries and
the Academy 17(2), 235-255. The Johns Hopkins University Press.

4. Timeline
 2010: Georgia Tech Strategic Plan
 2012: STIC proposal for faculty profile
system
 2013: Implementation planning and
customer advisory teams; beta test
 2014-2015: data entry, annual activity report
testing, web feeds
 2016: strategic pause

5. 2010
2012
2013
2014
2015
2016

6. 2010
2012
2013
2014
2015
2016

7. 2010
2012
2013
2014
2015
2016

8. 2010
2012
2013
2014
2015
2016

9. 2010
2012
2013
2014
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2016

10. 2010
2012
2013
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11. 2010
2012
2013
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12. 2010
2012
2013
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13. 2010
2012
2013
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14. 2010
2012
2013
2014
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15. 2010
2012
2013
2014
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16. 2010
2012
2013
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17. 2010
2012
2013
2014
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18. 2010
2012
2013
2014
2015
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19. 2010
2012
2013
2014
2015
2016
ANNUAL ACTIVITY REPORT
2014
Name: xxx
Title: xxx
Department: BME
Email: xxx
TEACHING
Georgia Tech Courses Taught
Year Term Course Number Course Title Credit Hours No. Of
Students
2014 Spring BMED 2699BEL Undergraduate
Research
1 TO 12 2
2014 Spring BMED 4698BEL Research
Assistantship
1 TO 12 1
2014 Spring BMED 9000BEL Doctoral Thesis 1 TO 21 6
2014 Spring BMED 4699BEL Undergraduate
Research
1 TO 12 3
2014 Spring PTFE 9000RB Doctoral Thesis 1 TO 21 1
2014 Summer BMED 4698BEL Research
Assistantship
1 TO 12 1
2014 Summer PTFE 9000RV Doctoral Thesis 1 TO 21 1
2014 Summer BMED 2699BEL Undergraduate
Research
1 TO 12 1
2014 Summer BMED 9000RBE Doctoral Thesis 1 TO 21 5
2014 Fall BMED 2699BEL Undergraduate
Research
1 TO 12 3
2014 Fall BMED 9000RBE Doctoral Thesis 1 TO 21 7
2014 Fall PTFE 9000RB Doctoral Thesis 1 TO 21 1
2014 Fall BMED 4699BEL Undergraduate
Research
1 TO 12 4
Other Courses Taught
Course Development
Program Development
Individual Student/Researcher Guidance
Level Name Nature Of
Guidance
Duration Notes Location
Doctoral Thesis Advisor 2014 -
Doctoral Thesis Advisor 2014 -
Doctoral Thesis Advisor 2011 - NSF Graduate
Fellow

20. 2010
2012
2013
2014
2015
2016

21. 2010
2012
2013
2014
2015
2016
 August 2016: suspension of project

22. What happened?

23. Challenges
 Data
 Scope
 Ownership and buy-in

24. Feedback
from Provost
office
The resulting effort, GTScholar, has had many
successes, but it has met some challenges as
well – chief among those are a reliance on
databases created and maintained for other
purposes and project scope creep in response
to evolving needs and potential of the product.
As we consider these challenges in consultation
with the project team, we have decided to
suspend the GTScholar project… This
suspension will allow us to reevaluate our
current and future needs and align our data
capabilities and requirements.

25. Banner →
GTScholar

26. Banner →
GTScholar

27. Banner →
GTScholar

28. PeopleSoft →
GTScholar

29. Grant
awards,
projects,
personnel

30. Refereed or
non-refereed?

31. Non-
refereed?

32. Change type
to Refereed

33. What’s wrong
with this
picture?

34. Sample
faculty
comments
I am in GT Scholar now....what a mess! Much worse
than the prior web entry portal.....all sorts of things
are not right.....it tells me my papers are non-
refereed, many are missing, etc. .....1 contract
shows out of 15 active, students aren't right, courses
aren't right, etc etc....VERY incomplete.
My students are all wrong – it has none of my 4
current PhD students or 4 current MS students, and
randomly lists some of my graduated students as
current. The 4 non refereed journal articles are
actually refereed (I think I can go in and define them
as refereed) but it is also missing 3 other journal
articles.

35. Data entry
burden

36. Data entry
burden

37. Scope creep
 What is our goal?
 Faculty activity reporting?
 Web feeds?
 Institute standard resume?
 Matrix reports and dashboards?
 Expert finder?
 Customized CVs?
 Public profiles?
 Whatever will get people to use GTScholar?
“killer app”

38. Ownership
and buy-in
School chairs
Faculty
Project team

39. Thank you!
marlee.givens@library.gatech.edu