System flow charts @ doms

4. Relationship between Transaction Cycles

7. Flow of Economic Events Into the General Ledger

10. Accounts Receivable Control Account-General Ledger Accounts Receivable Subsidiary Ledger (sum of all customers’ receivables)‏ Sales Journal Cash Receipts Journal Sales Order Deposit Slip Remittance Advice Shipping Notice How would we verify the Accounts Receivable balance?

11. EXPLANATION OF STEPS IN FIGURE: 1. Compare the AR balance in the balance sheet with the master file AR control account balance. 2. Reconcile the AR control figure with the AR subsidiary account total. 3. Select a sample of update entries made to accounts in the AR subsidiary ledger and trace these to transactions in the sales journal (archive file). 4. From these journal entries, identify source documents that can be pulled from their files and verified. If necessary, confirm these source documents by contacting the customers. Accounting Records in a Computer-Based System

14. Sales- person Car Type Customer Order Vendor Inventory Assigned Places Supply Entity Relationship Entity 1 M M M 1 1 Cardinalities

18. Data Flow Diagram Symbols Entity Name N Process Description Data Store Name Direction of data flow

26. Symbol Set for Document Flowcharts Terminal showing source or destination of documents and reports Source document or report Manual operation File for storing source documents and reports Accounting records (journals, registers, logs, ledgers) Calculated batch total On-page connector Off-page connector Description of process or comments Document flowline

27. Sales Department Credit Department Warehouse Shipping Department First Stages in Constructing Document Flowchart Showing Areas of Activity Customer Customer Order Prepare Sales Orders Sales Order #1 Sales Order #1 Sales Order #1 Sales Order #1

28. Sales Order 4 Customer Order Sales Department Credit Department Warehouse Shipping Department Finished Document Flowchart Showing Areas of Activity Customer Customer Order Prepare Sales Orders Sales Order #1 Sales Order #1 Sales Order #1 Sales Order #1 N Sales Order #1 Check Credit Credit Records Signed Sales Order #1 Signed Sales Order #1 Distribute SO and File N Customer Order Signed Sales Order #1 Sales Order 4 Sales Order3 Sales Order2 Sales Order2 Sales Order 4 Sales Order3 Picks Goods Stock Records A A Sales Order2 Ship Goods N Sales Order3 Customer Sales Order2

30. Systems Flowchart Symbols Hard copy Computer process Direct access storage device Magnetic tape Terminal input/ output device Process flow Real-time (online) connection Video display device

31. Sales Department Computer Operations Department Warehouse Shipping Department First Stages in Constructing System Flowchart Showing Areas of Activity Customer Order Custome r Terminal Edit and Credit Check AR File Update Program Sales Orders Inventory Credit File

32. Sales Department Computer Operations Department Warehouse Shipping Department Finished System Flowchart Showing All Facts Translated into Visual Symbols Customer Order Custome r Terminal Edit and Credit Check AR File Update Program Sales Orders Inventory Sales Order1 Picks Goods Stock Records Sales Order1 Sales Order3 Sales Order 3 Sales Order2 Ship Goods N Sales Order2 Customer Sales Order1 A A Sales Order 3 Sales Order2 Sales Order1 Credit File N Customer Order

35. Updating Master Files: Primary Keys (PK) and Secondary Keys (SK)‏

39. Sales Orders Keying Unedited Transactions Edit Run Errors Edited Transactions Sort Run Transactions Update Run Old Master (father) AR AR New Master (son) Transactions (eventually transferred to an archive file) correct errors and resubmit catches clerical errors rearranges the transaction data by key field so that it is in the same sequence as the master file changes the values in the master file to reflect the transactions that have occurred Batch Processing/Sequential File

43. Batch vs Real-Time Systems