Microsoft Office 365 and The Full Suite - Better Together
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Presentations detailing cloud computing, Microsoft's Office 365 and the offering from Suite. They work better together.
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Microsoft Office 365 and The Full Suite - Better Together
- 6. 1billion smartphones by 2016, 350M of those being used at work 82% of the world's online population engages in social networking 39% SMB to pay for cloud services within three years
- 8. Cloud computing is the use of computing resources that are delivered as a service over a network (typically the Internet) - Wikipedia
- 9. Slide 9
- 12. We have to make sure everything works on everyone’s mobile devices. We still need to get our work done when we are travelling. Our mobile workers need access to more than just email, and without using a VPN. Managing complex infrastructure takes our IT staff away from the important projects. We are cost conscious nowadays more than ever. In some cases, we want more control over what tools some of our employees have.
- 13. Set up your own domain as your business email Work seamlessly with Outlook Get 25GB mailboxes with malware protection See people’s updates from social networks like Facebook and LinkedIn within the contact card
- 14. Sign in to Office and your email and latest documents are just as you left them Save your files to the cloud for automatic backup and sync to a device for offline access
- 16. Share directly from your Office Applications Share documents with customers and partners from SuiteFiles
- 17. Set up quickly with easy- to-use services Manage users and settings from a simplified yet powerful web portal Built-in malware protection Continuous data backup to geo-redundant servers 99.9% financially-backed service level agreement IT level phone support
- 24. A quick look at Suite
- 26. Optimized for 1-10users NoIT skillsneeded 250+users AdvancedITneeds 11– 250users InternalorpartnersupportedIT
- 29. © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
Hinweis der Redaktion
- Hi, I’m Fred from Microsoft and joined by Andrew – experts in Office 365 and work really closely with SMBs so are perfect for you guys. Not only experts in getting to the cloud but also doing clever stuff once there.
- If you are unfamiliar with the term “Consumerization of IT” or CoIT then you may think that it means “IT has become a consumer product”.But, that is not the current accepted interpretation of the term.Traditionally, adoption of Information Technology used to start with defense & government followed by the business enterprise. Those technologies used to be sold in low volume and high cost. Only over a period of time cost used to come down making it affordable for the individual consumer to adopt such technologies.Now we see that the trend seem to have reversed. Many of the latest technologies get adopted by the individual consumer first to be followed by business enterprise, defense and government.This trend – this change in direction of technology absorption – is called Consumerization of IT.
- Timing: 5 minutes Key Points:A series of technology trends are driving the consumerization of IT: A widening ecosystem of computers in which virtually any type of product can be connected to the Internet.An explosion in data driven by the significant increase in the number of devices we use each day.More natural ways to interact with technology, including multitouch, voice, vision, and gestures.Light, portable, flexible, and cheap displays wherever they might be useful. Social computing, which is altering the way we create and maintain connections with others.The cloud as a hub for orchestrating the flow of information and technology across our lives and nearly infinite storage and processing power.Increasingly ubiquitous Internet connectivity. Script:A series of technology trends is leading to rapid progress and change in the technology we use at home, which in turn is influencing how we expect to use technology for work and driving the consumerization of IT. As these technology trends converge with social and business trends, the role that technology plays throughout our lives will continue to evolve.The computing ecosystem. Our view of what defines a computer is changing as previously “unintelligent” objects are gaining intelligence, becoming connected, and joining the ecosystem of computing. We are entering the era of an “Internet of things” in which almost any object can be connected to the Internet and collect data that contributes to a global web of knowledge. Virtually every type of product is becoming part of the computing ecosystem—from cars, phones, and houses to scales, cameras, power meters, and televisions. Many of the computers you’ll interact with in the future will be in devices that we don’t think of as computers today. In effect, computing is becoming increasingly invisible.The explosion of data. The immense number of digital devices in our world is driving an explosion in data. Deep analysis of this vast amount of data is enabling computers to begin to understand the physical world and to behave in a more human way, anticipating our needs and understanding our intentions. Natural interaction. More natural ways to interact with technology are rapidly emerging—multitouch, voice, vision, gestures, and many more. This means that for the first time, computing will adapt to us and demonstrate some degree of “intelligence.” This trend will see computers shift from being tools to being helpers, performing tasks on our behalf based on an awareness of the environments we are in and the context of our actions. Ultimately, this will enable computing interfaces that are far more natural and increasingly simple to use, helping eliminate the learning curve of today’s technology. Pervasive displays. New display technologies will give rise to displays that are light, portable, flexible and cheap. We’ll carry a screen around with us as easily as we carry a magazine today, and we’ll take for granted the fact that screens are embedded wherever they might be useful—whether we’re at home, at work, on the move, or in public spaces. And ubiquitous connectivity will automatically link our information to those screens when we want to use them. Social computing. Social computing has already changed how we create and maintain our connections with others. But the world of social computing remains highly fragmented. The lack of integration creates frustrating disconnects that are inevitable when we are forced to switch between services and applications to stay up to date. Social computing will undergo a dramatic transformation as technology advances make it possible to weave our social lives more deeply and more seamlessly into every aspect of our digital lives, so that information from our social networks can provide insights to guide us in the real world and online. Social networking itself will also change, becoming far more visual and less text-centric.Cloud computing. With its massive data centers, cloud computing delivers virtually infinite resources, providing the storage capacity and processing power to tackle some of the world’s toughest problems in healthcare, the environment, energy, scientific discovery, and many other fields. A hub for all data and information, it will enable us to capture, store, index, parse, and recall as much of our day-to-day lives as we choose to share. It will also provide a platform for orchestrating the flow of information and technology across our lives so that we always have instant access to the tools and information that we need. Fundamental breakthroughs in massively parallel computing will enable us to see patterns in data that can make actionable intelligence more prevalent.Ubiquitous connectivity. Increasingly we will be connected at all times to people, information, services and applications without requiring any specific action on our part. This will liberate the information that we have created ourselves and unlock any information from any source that might be relevant to where we are and what we are trying to accomplish, bringing everything we need together seamlessly in the form that is most useful.
- GREAT NEWS - all the things that were expensive and not realistic for small business are now being made available at a price that’s affordable for everyone.Slide purpose: Explain what Office 365 is at a high level. Keep in mind that most people, when they hear “Office 365”, only hear “Office” and think “Word, PowerPoint, Excel”. When they hear “cloud”, they think “web apps” only, thinking this is only a browser-based version of Office, similar to Google Apps. So it’s important to take your time and labor on these 2 points specifically.How to present this slide: Transition from previous slide by saying, “With all the business challenges they face, we are excited that there is a solution available that makes sense to them.”Overview:Office 365 is a cloud-based productivity service hosted by Microsoft.Office 365 includes the latest version of the familiar Office applications (Word, PowerPoint, Excel, Outlook) that you can run on your PC or laptop. Office 365 offers business class email and calendar, built-in virus and spam protection, the ability to share documents, and capabilities to show presence, do IM and audio/video conferencing.(If you feel customers will know the product names, you can mention this) These are all services powered by our enterprise-grade solutions, Exchange Online for email, SharePoint Online for document sharing and business processes, Lync Online for IM, presence, and conferencing.All these services are built to work together seamlessly so you can easily start an IM or schedule an online meeting in Outlook or any Office applications. Plus all these services are supported and backed by the same service level agreement (unlike Google who doesn’t support the Google Hangout as part of their SLA).It works perfectly with the Office you know and use so your employeesdon’t have to learn a new tool or require additional training from you.What’s unique with Office 365 too is that it is designed to help you work seamlessly online or offline:Say you are working on a proposal and want to get feedback from your partners or customers, you can start working on it on your own computer, then share it securely [using SharePoint Online] with partners or customers for feedback. They can then access the documents and work on them with you online instead of emailing different versions back and forth. If you go offline, say when on a plane, you can still access the documents and work on them offline [using SharePoint Workspace], and Office 365 will automatically prompt you to upload as soon as you have connections again.What’s also great with that scenario is that when you share a document using Office 365, you can access that document [using Office Web Apps] from anywhere using any major browser (Internet Explorer, Firefox, Safari, Chrome). When you open or edit a file with the browser, you can be sure that the formatting you spent hours perfecting will still be perfect. That is not the case with Google Apps.Another thing unique to Office 365 is that these are all business-grade services designed to give you the reliability and security you expect.We do not violate your privacy or confidentiality requirements by using scanning technologies to read your email for targeting advertising like Google does.Additional and optionalbackground info on each of the components:Familiar Office - Office Professional PlusSeamlessly connected and delivered with cloud services—for the best productivity experience across the PC, Mac, Phone and Browser. (Internet Explorer, Firefox, Safari, Chrome).The world’s leading productivity tool now seamlessly connected and delivered with cloud servicesFlexible service offering with pay-as-you-go, per-user licensingThe complete, familiar Office experience with services integration in Office 365 A simplified user setup to preconfigure servicesAlways the latest version of the Office apps, including Office Web AppsODF support: View and edit ODF documents in Office Web Apps.New Browser support: Use Office Web Apps with Chrome and IE9 in native mode. Business email - Exchange OnlineCloud-based email, calendar, and contacts with always-up-to-date protection from viruses and spam.25GB MailboxOutlook and Outlook Web AccessPremium antivirus/anti-spam (Forefront)Shared calendars, contacts, and tasksMobile email for most mobile devices including BlackBerry, iPhone, Nokia, Windows PhoneEmail archiving and compliance capabilitiesHigh-quality Office document attachment previewing with Outlook Web App and Office Web Apps integration Document sharing - SharePoint Online Keep colleagues, partners and customers in sync and up-to-date on documents using the SharePoint Online Team Site. Central online content storage and management: Faster and easier access to content, easier file sharing with customersPeople search (SharePoint Online): Faster access to internal subject matter experts Post, view, share, and edit important documents, insights, and status with colleagues from almost anywhereKeep teams in sync and manage important projectsUpload docs to the Team Site in a few simple steps.Find important documents and people easilyStay up to date with company information and news Grant access to Team Sites and set permissions10GB per tenant + 500MB per user External sharing and collaboration through Windows LiveID support for SharePoint Partner AccessSharePoint Online addition of Business Connectivity Services (BCS) via WCF endpointSite scalability up to 100,000 usersAbility to connect to lists and document libraries with the Windows Phone 7.5 “Mango” updateWeb conferencing - Lync OnlineCloud-based instant messaging, presence, and online meeting experiences with PC-audio, video conferencing, and screen sharing. Instant messaging and presence – quickly communicate or check someone’s availability.PC-to-PC audio and video calling - invite colleagues, customers and partners to Lync Online presentations and virtual meetings that include PC-audio, video and web conferencing. Click-to-communicate from Outlook, SharePoint, and other Office Applications Online meetings with PC-audio, video conferencing, and screen sharing - easily schedule online meetings in just a few clicksSingle-click meeting creation and join from Outlook - External participants can also join via a web browser to view meeting contentCalendar integration with Outlook and ExchangeOn-the-go communication and conferencing via Lync mobile clients across multiple platformsApple-device integration with Lync for Mac client, and iPad access
- Slide purpose: Establish that you understand the challenges and concerns for businesses, and why customers may be hesitant to move to the cloud.How to present this slide: On each click, the pain points in each of the 4 boxes will appear. Read them out loud. Then speak of the challenges as mentioned below. Then click one more time to bring up the “value pillar” each box represents and use the points below to summarize the benefits. Anywhere Access – Challenges:A large percentage of today’s workforce spends at least part of their day away from their desk. Limited access to documents, email, calendars and such impacts their productivity and the level of their customer service. In addition, mobile workers need access to more than just email, and without using a VPN.Businesses need a way to meet cutthroat competition while finding new projects & customers.In a competitive marketplace, they need their workforce to have information and answers at their fingertips.Businesses need to provide better/fasterways to show work to their customers.Anywhere Access – Benefits:Anywhere access is important because you want to provide users with access to email and content when they are travelling or away from the office.When you’re trying to get a new customer, you need to have the tools at hand to address their concerns. To this end you also need effective ways to show products and designs to your customer.You also want to be able to create a sense of community when not everyone comes to work everyday in one office.Work Together – Challenges:Consistent applications for all employees means everyone has a similar experience with an application and an interface. Remote and in-house workers have trouble communicating and collaborating when they can’t access the same solutions.Lost time or fragmented experiences from separate point solutions for email, collaboration, instant messaging (IM), or communications security impact collaboration and the timeframe of delivering services. Lack of enterprise messaging and collaboration capabilities impedes team members’ ability to work together on documents and plans.Work Together – Benefits:You want to minimize employee collaboration concerns by providing remote and in-house workers with the same software.A Unified Communications solution improves productivity by enabling people to more easily work together.Easy IT – Challenges:Many companies face a heavy IT burden and feel tied to their servers, distracting IT from working on more strategic activities.Then there are security and reliability fears. Companies fear attacks from spam or viruses—especially if it impacts their customers.Another IT headache comes from problems with integration, functionality, and ease of use.Even when you have a new solution in place, that solution often requires employee training time that IT and the end user don’t have.Easy IT – Benefits:You want to simplify your IT infrastructure.You want IT-level phone support to be always available when you need help.You want to be able to control access to sensitive documents.You want to make sure all the services work with each other out of the box so you can spend less time integrating solutions and more time working on important projects.You need to know that your data is secure and that your systems don’t go down.You need to have a business continuity plan when unfortunate events happen, such as a power outage or natural disaster.Best Value – Challenges: It’s hard to keep track of licensing costs and there’s often confusion over switching licenses. Another issue is the high capital expenses that companies face for server upgrade or replacement. Companies don’t want to deal with the hassle of installing and paying for upgrades and troubleshooting.In addition, more and more companies today are expected to do more with smaller IT budgets and headcounts.And what about the hardware and software that companies already own? There’s a lot of fear over losing current infrastructure investments. Ultimately, while many companies would like the added features and benefits of new solutions, they don’t want to pay for them.Best Value – Benefits:Every dollar counts. You want to make sure you invest in technologies that have the lowest total cost of ownership (TCO) but also the highest return in end-user productivity.You want to have predictability of your IT cost each month and be able to easily scale up and down.You want to simplify licensing. You don’t want updates and new deployments to be a full-time job but still want to stay up-to-date to the latest technologies.
- Slide purpose: Establish that you understand the challenges and concerns for businesses, and why customers may be hesitant to move to the cloud.How to present this slide: On each click, the pain points in each of the 4 boxes will appear. Read them out loud. Then speak of the challenges as mentioned below. Then click one more time to bring up the “value pillar” each box represents and use the points below to summarize the benefits. Anywhere Access – Challenges:A large percentage of today’s workforce spends at least part of their day away from their desk. Limited access to documents, email, calendars and such impacts their productivity and the level of their customer service. In addition, mobile workers need access to more than just email, and without using a VPN.Businesses need a way to meet cutthroat competition while finding new projects & customers.In a competitive marketplace, they need their workforce to have information and answers at their fingertips.Businesses need to provide better/fasterways to show work to their customers.Anywhere Access – Benefits:Anywhere access is important because you want to provide users with access to email and content when they are travelling or away from the office.When you’re trying to get a new customer, you need to have the tools at hand to address their concerns. To this end you also need effective ways to show products and designs to your customer.You also want to be able to create a sense of community when not everyone comes to work everyday in one office.Work Together – Challenges:Consistent applications for all employees means everyone has a similar experience with an application and an interface. Remote and in-house workers have trouble communicating and collaborating when they can’t access the same solutions.Lost time or fragmented experiences from separate point solutions for email, collaboration, instant messaging (IM), or communications security impact collaboration and the timeframe of delivering services. Lack of enterprise messaging and collaboration capabilities impedes team members’ ability to work together on documents and plans.Work Together – Benefits:You want to minimize employee collaboration concerns by providing remote and in-house workers with the same software.A Unified Communications solution improves productivity by enabling people to more easily work together.Easy IT – Challenges:Many companies face a heavy IT burden and feel tied to their servers, distracting IT from working on more strategic activities.Then there are security and reliability fears. Companies fear attacks from spam or viruses—especially if it impacts their customers.Another IT headache comes from problems with integration, functionality, and ease of use.Even when you have a new solution in place, that solution often requires employee training time that IT and the end user don’t have.Easy IT – Benefits:You want to simplify your IT infrastructure.You want IT-level phone support to be always available when you need help.You want to be able to control access to sensitive documents.You want to make sure all the services work with each other out of the box so you can spend less time integrating solutions and more time working on important projects.You need to know that your data is secure and that your systems don’t go down.You need to have a business continuity plan when unfortunate events happen, such as a power outage or natural disaster.Best Value – Challenges: It’s hard to keep track of licensing costs and there’s often confusion over switching licenses. Another issue is the high capital expenses that companies face for server upgrade or replacement. Companies don’t want to deal with the hassle of installing and paying for upgrades and troubleshooting.In addition, more and more companies today are expected to do more with smaller IT budgets and headcounts.And what about the hardware and software that companies already own? There’s a lot of fear over losing current infrastructure investments. Ultimately, while many companies would like the added features and benefits of new solutions, they don’t want to pay for them.Best Value – Benefits:Every dollar counts. You want to make sure you invest in technologies that have the lowest total cost of ownership (TCO) but also the highest return in end-user productivity.You want to have predictability of your IT cost each month and be able to easily scale up and down.You want to simplify licensing. You don’t want updates and new deployments to be a full-time job but still want to stay up-to-date to the latest technologies.
- Before – your email & calendar was only available on your computer at the office. And no one else could view them to see what you were up to. You were isolated.Today:Sync email across multiple devices, access it where ever you are, read and send emails any timeAccess you calendar, set up meetings immediately, share it with your colleagues so they know what you’re doing.Office 365 includes business-class email and calendaring so you can use your own domain name as your business address.This works natively with Outlook which means it won’t have any syncing problems like some other email services.Each user has a 25GB mailboxes with industry’s best spam and malware protection.The latest Outlook connects with social networks like Facebook and LinkedIn so you can see your contacts updates from within the contact card.
- Before:Files in one locationCan only be accessed from that locationOnly one person can work on it at any timeTodayCo-authoring of documentsViewing and editing documents in the browser and on the computerSharing documents with key stakeholdersThere is no use for Office on all your devices if you can’t get to your documents.With Office 365, your documents are saved to the cloud by default so they are automatically backed up. You now have a “drive” in the cloud called SkyDrive Pro for documents that you are managing and working on but can also share with others (see screenshot, point to the SkyDrive Pro link at the top right bar)Because everything is saved to the cloud, when you sign into Office from any browser, you will always have the latest version of your documents follow you. See this list of your latest documents (point to the screenshot on the left). This also goes for settings like your personal dictionary and custom templates. When your documents are saved in the cloud, you can also sync (point to the sync button on the top right) these files to your laptop or mobile devices so you can still access and work on them when you are offline. It will automatically re-sync it back to the cloud when you have your connection back.
- The biggest challenge for a remote workforce is to hold meetings, especially productive meetings together. Lync in Office 365 has solved this problem by adding multiparty HD video conferencing where every participant can not interact with everybody else on the meeting in a more lively manner. Plus, with the ability to share your screen, may it be a specific document, presentation or your entire desktop, users can convey their point clearly to the audience of the meeting. Click:The new Lync in Office 365 now also supports creating and sharing OneNote meeting notes live during the meeting. This makes it easier for the meeting organizer to manage the meeting, share the agenda, collect notes and quickly share them with all the participants via SkyDrive as soon as the meeting is done.
- Share documents, spreadsheets, presentation and notes easily using SkyDrive Pro from the preview pane for documents.Click:You can now easily share documents from each of the Office applications by clicking share.
- Key Message:Office 365 enables you to focus on your business rather than technology.Talking PointsOffice 365 includes: Step by step guidance to help you get up and running quicklyEasy web-based management of all the services for you to add or delete users, define settings, etc.Protection from malicious malware, spam, phishing attacks, and other email threatsAutomatic data backup to servers around the world so you are never fully exposedFinancially-backed 99.9% uptime guarantee24x7 IT level phone support for critical issues (service impacting incidents), business hours for non-critical issuesThis means small business owners can: Focus on their business and not IT with easy-to-use services that keep their data secure and availableSave money with one service for all their productivity needsHave a suite of professional-grade tools that grows with their business needs
- Introduction to SuiteToday’s businesses are in the cloud – Suite makes it easy. We move you, we have systems that optimise for SMB and we support you once there whenever you need us.We make Office 365 even better for SMB through the use of SuiteFiles – a file system in the cloud optimised specifically for SMB.
- Built for business of all sizes – there’s a plan for you!The new Office gives you the power to chose which product is best for you. Office 365 provides cloud services that are optimized for size and IT needs as well as traditional Office on-premises products.