The document provides tips for creating powerful PowerPoint presentations with concise summaries in 3 sentences or less:
The document outlines five key elements to include in powerful presentations: making text and visuals big, simple, clear, progressive, and consistent. It provides specific tips under each element, such as using large font sizes, simple bullet lists, high contrast colors, and consistent formatting. The document concludes by emphasizing practicing the presentation and being confident when presenting.
2. Have you ever experienced…
• You walked into the meeting room
• They dimmed the light
• The presenter clicked on the mouse
again and again
• Guess what happens next…
2
3. After just five minutes or so…
• They start nodding
• Or meditating
• May be praying
• No!
This could be you
3
4. Don’t want such
audience?
Let us make Powerful
PowerPoint Presentations
4
5. What is Powerful PowerPoint
Presentation
• Built on a clear message
• Supported by well-organized facts
• Enhanced by illustrations, charts and
graphics.
5
6. 5 Elements of Powerful
PowerPoint Presentation
Big Progressive
Simple Consistent
Clear Summary
7. Make it Big (Text)
• This is Arial 18 Too Small
• This is Arial 24
• This is Arial 32 Good for text
• This is Arial 36
• This is Arial 48 Good for Headline
• Avoid using small text
• Use over 30 points size text
• Never less than 24 points
8. Make It Big (How to Estimate)
• Look at it from 2 metres away
2m
9. Keep It Simple (Text)
• Too many colours
• Too Many Fonts and Styles
• The 6 x 6 rule
–No more than 6 lines per slide
–No more than 6 words per line
10. Keep It Simple (Text)
Instructional Technology:
A complex integrated process
involving people, procedures, ideas,
devices, and organization, for
analyzing problems and devising,
Too detailed !
implementing, evaluating, and
managing solutions to those problems
in situations in which learning is
purposive and controlled.
11. Keep It Simple (Text)
Instructional Technology:
A process
involving people, procedures & tools
Much Simpler
for solutions
to problems in learning
12. Falling Leaves Observed
Mumbai Kolkata Chennai
January 11,532,234 14,123,654 3,034,564
February 1,078,456 12,345,567 16,128,234
March 17,234,778 6,567,123 16,034,786
April 16,098,897 10,870,954 7,940,096
May 8,036,897 10,345,394 14,856,456
June 16,184,345 678,095 4,123,656
July Too detailed !
8,890,345 15,347,934 18,885,786
August 8,674,234 18,107,110 17,230,095
September 4,032,045 18,923,239 9,950,498
October 2,608,096 9,945,890 5,596,096
November 5,864,034 478,023 6,678,125
December 12,234,123 9,532,111 3,045,654
13. Falling Leaves in Millions
In Million Mumbai Kolkata Chennai
January 11 14 3
February 1 12 16
March 17 6 16
April 16 10 7
May 8 10 14
June
July
Much Simpler
16
8
0
15
4
18
August 8 18 17
September 4 18 9
October 2 9 5
November 5 0 6
December 12 9 3
14. Falling Leaves
50
Chennai
45
Kolkata
40
Mumbai
35
30
25
20
15
Too detailed !
10
5
0
January February March April May June July August September October November December
15. Falling Leaves
50
Chennai
Kolkata
Mumbai
40
30
20 Much Simpler
10
0
January March May July September November
16. Keep It Simple (Picture)
• Art work may distract your audience
• Artistry does not substitute for content
• Must be relevant, simple and clear
17. Keep It Simple (Sound)
• Sound effects may distract too
• Use sound only when necessary
18. Keep It Simple (Transition)
• This transition is annoying, not
enhancing
• "Appear" and "Disappear" are better
23. Make It Clear (Fonts)
• Serif fonts are difficult to read on screen
• Sanserif fonts are clearer
• Italics are difficult to read on screen
• Normal or bold fonts are clearer
• Underlines may signify hyperlinks
• Instead, use colours to emphasise
24. Too Technical or Getting bored
Let us take a small quiz
Whether we are qualified to be a
"professional“?
26. The correct answer is:
Open the refrigerator,
put in the giraffe and
close the door.
This question tests
whether you tend to
do simple things in an
overly complicated
way.
27. How do you put an elephant
into a refrigerator?
28. Wrong Answer: Open the
refrigerator, put in the
elephant and close the
refrigerator.
Correct Answer:
Open the refrigerator,
take out the giraffe, put
in the elephant and close
the door.
This tests your ability to
think through the
repercussions of your
actions.
29. The Lion King is
hosting an
animal
conference. All
the animals
attend except
one.
Which animal
does not attend?
31. OK, even if you did not answer
the first three questions correctly,
You still have one more chance to
show your abilities.
32. There is a river you must cross. But
crocodiles inhabit it.
How do you manage it?
33. Correct Answer: You swim across.
Why?
All the Crocodiles are attending the
Animal Conference.
This tests whether you learn quickly
from your mistakes.
34. Andersen Consulting
• 90% of the professionals got all the
questions wrong.
• But many preschoolers got several
correct answers
• Most professionals have the brains of
a four year old
Ok fresh now, Let us go back
34
35. Make It Clear (Numbers)
Use numbers for lists with sequence
For example:
How to put an giraffe into a fridge?
1. Open the door of the fridge
2. Put the giraffe in
3. Close the door
36. Make It Clear (Bullets)
• Use bullets to show a list without
– Priority, Sequence or Hierarchy,
• Use bullet points for key ideas,
• Avoid using to many bullets,
• Don’t use more than 6 bullets per slide,
• Use full sentences only when quote.
37. Make It Clear (Colours)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
38. Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
high contrast
• Use complementary colours
low contrast
39. Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
This is light on dark
40. Make It Clear (Contrast)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
This is dark on light
41. Make It Clear (Complement)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
These colours do not complement
42. Make It Clear (Complement)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours
These colours complement
44. Make It Clear (Focal Points)
• Focal points direct attention
45. Be Progressive
Types of Instructional Tools
Discovery
Learning
Individual Social
Mode of Instruction
Constructive Constructive
Tools Tools
Too many in one go!
Guided
Inquiry Informational Tools
Individual Social
Instructive Communicative
Tools Tools
Direct
Instruction
Individual Pair Group
Complexity of Interactions
46. Types of Instructional Tools
Discovery
Learning
Individual Social
Mode of Instruction
Constructive Constructive
Tools Tools
Guided
Progressive &
Inquiry Informational Tools
thus focused
Individual Social
Instructive Communicative
Tools Tools
Direct
Instruction
Individual Pair Group
Complexity of Interactions
47. Understanding Technology
Mouse I/O Error
Main Storage CPU
Function key Too many & not interface
User
Software focused Debugger
Floppy disk Backup system
48. Understanding Technology
Mouse I/O Error
Main Storage CPU
Function key Progressive &User interface
Software thus focused Debugger
Floppy disk Backup system
49. Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
50. Be Consistent
Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This tick draws attention
51. Be Consistent
Differences draw attention
Differences may imply importance
o Use surprises to attract not distract
These differences distract!
52. Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This implies importance
53. Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
Confusing differences!
54. Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
This surprise attracts
55. Be Consistent
• Differences draw attention
• Differences may imply importance
• Use surprises to attract not distract
These distract!
58. Before the Presentation
• Use the K.I.S.S. principle (Keep it silly
simple),
• Check all the equipments and
rehearse,
• Bring extra projector bulb,
• Check the lighting in the room,
• Point out the exit in case of fire.
58
59. When Creating
• Text to support the communication
• Pictures to simplify complex concepts
• Animations for complex relationships
• Visuals to support, not to distract
• Sounds only when absolutely necessary
• Think about the people in the back of the
room when creating slides
• Run the spell checker
60. When Presenting
• Speak loudly and clearly with fluctuation
• Maintain eye contact with your audience
• Ask questions of your audience
• Don’t read the slides word-for-word, use
them for reference
• Don’t speak to yourself but speak out,
• You should be the main attraction not the
PowerPoint,
• Speak to your audience not the screen,
61. Closing Remarks
• Practice your presentation before a
neutral audience
–Ask for feedback
• Be particular about the time allotted for
presentation
• Leave time for questions
• Don’t give the handout at the beginning
• Be confident
Basic Principles of Design• Readability - legibility• Content• ConsistencyThe focus of this session is going to be on:1. How to make PPT presentations readable to theaudience.2. How to employ principles of good design in thedevelopment of PPT presentations.3. How much content should go into the presentation.
• Slide titlesMake sure are big enoughUse 40 points or largerUse WordArt to spice up• Body slide textUse 32 points or largerYou will see some variation in recommendations for thesize of body text.However, the size of the room is the key. Large roomsrequire large typeface points no smaller than 28 or 30.Text height should be one inch for every 10 feet ofdistance from your audience.Also, remember the age of your audience--to play it safe,use the 24 karat rule--for golden presentations, don’t usefonts smaller than 24 points!computers.Remember that typeface brings an emotional response to apresentation and offers a wide range of images from imposing tocasual, authoritative to informal. Select a typeface appropriate toaudience and message to elicit desired emotional response--not justvisually appealing.Comic Sans is an informal, fun font for a light informalpresentation.One important thing: if you select a typeface and want to be surethat it will be displayed when you take your show on the road is toembed the font.Go to File, Save as and select “Embed True Type” in the checkbox.Otherwise, you are risking if the computer you use for your showhas that typeface on it. Learned this the hard way! There is anadditional PPT feature that will save the selected font and that is the“Pack and Go” option on the File menu.
Minimize content• One major concept per slide• 3-5 bullets per slide• 6-8 words per bullet or line• 1-2 lines per bullet• Maximum of 7-8 linesThe one thing that is emphasized in everything that I have read aboutpresentations is this: Content is key!Minimize the content and keep it simple! Less is more!The slide message should be clean and easy to absorb.All content should not be put on the slides--the audience will focus onreading what’s on the slide, and tune the speaker out--won’t listen orhear you! And the speaker should not just read the content that is on theslide.Only the important point or points should be on the slide.It is suggested to outline the content--top level information and that iswhat goes on the slides. Then expand in the commentary of the slide--fill in the details with your narrative.The presenter is the star of the show--the audience’s attention should beon the speaker.If have a second line to a bullet, it should be indented so the bulletstands out--use consistent indents too!
Use graphics when provide effective accent.Graphic should emphasize a point or illustrate an idea.Graphics should be suitable to the occasion.Difficult to find appropriate graphics and time consuming.Better none than a graphic that doesn’t relate to topic.Lots of resources to find free graphics. One that is readilyaccessible is MS ClipArt Gallery. Go to: Insert, Picture,ClipArt; ClipArt Gallery opens; get online and select“Clips Online.” can do a search for graphics, download(will download into the “Downloaded Clips” category andinsert from there).Best to use one graphic style, e.g. clipart, photos, scannedimages.
State difference between serif and sans serif typeface--Serif typefaces have ascenders and descenders. These aredesigned for printed material as easier to read. The serifshelp the eye run along the lines of text. Times New Romanin an example that we commonly use and I see on slides!Serifs are not good for projecting on the screen because thelittle cap or foot on a dark background causes the eye tostop which causes eyestrain. The lines will appear “jaggy,”fuzzy or blurry when projected.Sans serif fonts have no serifs and are:more legible in large sizemore legible at a distancemore legible in a dimly lit roomThese slides are done in Comic sans, a sans serif font.
• Avoid serif fonts• Avoid fancy fonts with narrow lines• Use no more than 2 font styles• Never use shadow• Avoid italics• Avoid underlines• Keep running text to a minimumMost references recommended to use only one font --2 isthe max! Too many fonts can be distracting.Fancy fonts, scripts, fonts with shadow effects and italicsare difficult to read when projected.Underlines are seen as “links.”Minimize text when projecting charts or graphs. Use onlyenough text to clearly label.
Let’s talk about color…Ten percent or 1 in 10 people can be color blind. Shouldavoid red/green and blue/green combinations as some ofyour audience will have difficulty reading orunderstanding your presentation.Although it is possible to change the slide’s color scheme(Format, Slide Color Scheme), it is best to use the basepalette for the template--developed by design experts--work best--take advantage of.
Never use a white background in a dark room!Remember that color evokes psychological responses.Also, projectors can alter the appearance of the color fromwhat you saw on the computer monitor.For education purposes, deep forest green, olive or tealwas suggested.Red is stimulating--increases excitement, heightensemotion, action and can cause problems.Brown is a color to avoid.Stick with the standard colors.
One caveat to keep in mind…Too many colors cause color overload.Accent is an accent--which means it stands out.Using too many colors prevents anything from standingout.
Never use a white background in a dark room!Remember that color evokes psychological responses.Also, projectors can alter the appearance of the color fromwhat you saw on the computer monitor.For education purposes, deep forest green, olive or tealwas suggested.Red is stimulating--increases excitement, heightensemotion, action and can cause problems.Brown is a color to avoid.Stick with the standard colors.
• Light violet = expansive, open-minded• Yellow to combine with blue and redExcellent for foregroundsStimulatingOn blue is easiest to read• Gray = neutral, eliminates biasCharcoal or dark gray best
Let’s talk about color…Ten percent or 1 in 10 people can be color blind. Shouldavoid red/green and blue/green combinations as some ofyour audience will have difficulty reading orunderstanding your presentation.Although it is possible to change the slide’s color scheme(Format, Slide Color Scheme), it is best to use the basepalette for the template--developed by design experts--work best--take advantage of.
Once you have selected a presentation design, use Slide Master (Viewmenu/Master).Can select features want on slide and every slide will be the same.For example, can select font, size, style and color for the slide title andbody text.Always make changes on the slide master to ensure consistent slideformat.If you use slide transition or text builds, these should be consistent--follow a pattern to avoid visual chaos. Never use random!Title slide will introduce the topic and set the mood of yourpresentation with the layout and colors selected.Each slide should be clearly titled--indicates focus of slide.Titles should be a short line.Usually best to have title in a contrasting colorIndividual slide titles should capture a point or provoke interest--varytitle style-- topic, thematic or assertive.