1. ASHLEY COLE
Houston, Tx 77036 US
Phone: 8328579169
ashley.cole07@outlook.com
PROFESSIONAL SUMMARY
Accomplished Project Coordinator/Payroll Assistant adept at developing and maintaining detailed
administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and
achieve organizational objectives.
WORK HISTORY
Payroll Assistant Manager & Project Coordinator
Andrew Jordan Industrial LLC
July 2016—current (4 months)
 Enters company Payroll weekly using Computer Ease (Next Systems)
 Process certified Payroll utilizing LCP Tracker
 Orders office supplies/keeps inventory
 Enters new projects into Computer Ease database
 Creates and maintains Project folders
 Processes allpaperwork and correspondence for the City of Houston
 Ensures Insurance on each project is up to date
 Coordinate all paperwork between company and General Contractor
 Ensures job folders are complete with contracts,current COI’s and assist CEO with making sure
contracts complete and returned
 Enters and handles Purchase Orders
 Processes Billing for 16 projects
 Prepares biweekly meetings for Project Managers and CEO
 Collects and uploads job Photos to Computer Ease database
 Collects and processes all job paperwork for supervisors/superintendants
 Prepares job cost detail report
 Manages Equipment Inventory
 Works with CSC Safety to coordinate trainings and certificates
 Updates company vehicle registration and ensures all drivers remain current
 Provides employees with current insurance cards, tags
 Handles Employee of the Month awards with Project Managers
Project Coordinator & HR Assistant
GCF & Services
May, 2015 — July, 2016 (1 year 2 months)
 Manages and enters new contracts into company database
 Coordinates jobs with company Project Managers
 Coordinates installation schedule with flooring installers
 Acts as line of communication between salesmen and customer/client
 Maintains profits and costs on each contract
 Invoices each job and generate close out documents and warranty to client
 Maintains office calendar for scheduled flooring installations
 Point of contact for new applicants

2.  Maintains and organizes HR files for company employees and installers
 Provides proper information to company warehouse to prepare material needed for each
installation
 Creates purchase orders for material ordered in company database
 Supplied sales and marketing support to a sales force of two sales reps
 Greeted visitors entering the office, determined the nature and purpose of visit and directed them
to the appropriate destination
 Supported the human resources department in the employee review process to manage
performance merit increases
 Located and attached appropriate files to incoming correspondence requiring replies
 Frequently used word processing, spreadsheet,database and presentation software
 Developed and maintained an internal client filing system
Lead Administrative Assistant
DFAS - Eglin Afb
October, 2008 — December, 2014 (6 years2 months)
 Managed Manpower System for 150+ medical technicians, physicians and medical
administrators
 Helped develop organizational operating instructions and regulations
 Coordinated/scheduled 50+ drug representatives from 30+ companies to meet with physicians
Maintained patient schedules for 10 physicians
 Tracked 700 patients post procedure for 6 months
 Created and maintained tracking databases to make processes more efficient for Medical
Support Administrator
 Helped facilitate over 2,000 Tel-econ messages for clinic nurses and providers
 Managed and maintained Dysplasia Program /400 Dysplasia Program patients
 Informed patients of lab results and coordinated follow ups with physicians
Cardiopulmonary Technician & administrative assistant
USAF – Eglin Air Force Base
November, 2001 — January, 2008 (6 years2 months)
 Greeted visitors, determined the nature and purpose of visit and directed them to the
 appropriate destination
 Assisted with team building initiatives and overall support for maintenance of organizational
culture and
 employee morale
 Distributed company-wide announcements, booked conference rooms and coordinated catering
for annual staff
 development forum
 Located and attached appropriate files to incoming correspondence requiring replies
 Frequently used word processing, spreadsheet,database and presentation software
 Coordinated dealer visitations, company special events and other employee morale functions
 Developed and maintained an internal client filing system
 Managed 10 physician's complex and frequently changing patient schedules
EDUCATION
University of Houston, Bachelor of Arts