3. Five years back
Try and answer these question!
How old were you five years ago?
What did you look like at that time?
What did you do then?
What has changed ever since?
What have you achieved in this time?
And…….
How quickly do you think has the
time passed?
4. Five years back
No hesitation in accepting that TIME has
passed very quickly!
TIME is a mystery phenomenon
It passes very quickly and no one seems to
know how!!
&
Nothing can be done about the past.
5. Five years ahead
How old will you be 5 years from now?
What do you think you will look like at that time?
What do you think you will be doing then?
What would have changed by then?
What do you wish to achieve in this time?
And…….
How quickly do you think would the time
pass now?
Would it be slower or faster than the last
5 years ???
6. NONE OF THESE
The time would neither be faster nor slower.
The clock would move at the same speed, one
second at a time.
This has never changed and will never change!
What matters is how well YOU keep pace
with this speed!
24 hours is what all have in common.
Yet some achieve SO MUCH in this
time and some achieve NOTHING.
8. Those who would like to
Take Lead
from others, would use their
time efficiently
others will give
Excuses
Not having Enough
Time
9. Time Management - Common Issue
I am very busy. The second crisis comes in
before the first has finished
Unable to keep balance between office work
schedules, family responsibilities, and other
social engagements.
I wish I have more than 24 hours per day
so that I can get more things done
The system overloads me with work. There
is no time to breathe
10. Time Management - Common Issue
There does not seem to be enough time for
everything I want to do.
I don’t feel I have achieved anything this year
I don’t have control on my life. Things pile
one on top of the other
Mostly people think that time
Management as scheduling
appointments and making things to-do
11. Time Management
Time management is actually self-
management. Its interesting that the skills we
need to manage others are the same skills we
need to manage ourselves, the ability to plan,
delegate, organize, direct and control.
12. The Clock is Always
Ticking!!!!!!
The moment you
decided to improve
your personal time
management skills,
you have touched a
new dimension of
solutions to many of
your life's problems.
13. TIME STEALERS
Dealing with team
Inability to say NO members
Unclear Objectives
& Priorities Interruptions -
personal visitors
Lack of Planning
Unclear Interruptions -
Communication telephone
Stress & Fatigue Desk management
Acting with and personal
incomplete disorganization
information
15. MANAGING YOUR TIME
Organizing
Put your to-do list in writing and prioritize it.
Be realistic about how long it takes to get things
done. Block out a reasonable amount of time on
your planner
Schedule time with yourself, without interruptions
Focus on one task at a time, rather than
constantly juggling a dozen different projects at
once
16. MANAGING YOUR TIME
Organizing
Are you a “yes” person? Learn to say no. Ask
yourself if you really have the time and
energy to handle one more task.
Try to combine like tasks. Do similar activities to
save time.
Keep all your contacts in one place,
within easy reach
17. 4 QUADRANTS
Q1 Q2
Urgent /Important Not Urgent / Important
Internal/External
Quality Time
Q3 Q4
Urgent/Not Important Not Urgent / Not
Distractions Important
Time Wasters
18. IMPORTANT
ANYTHING THAT TAKES US
TOWARDS
OUR "WORTH WHILE" GOAL IS
IMPORTANT & ANYTHING THAT
TAKES US
AWAY
FROM IT IS NOT IMPORTANT
19. URGENT
ANYTHING THAT HAS TO
BE DONE NOW AND IF
DELAYED CANNOT BE
DONE AGAIN OR WILL
LOSE ITS RELEVANCE
20. MANAGING YOUR TIME
Prioritizing
Know your goal & Identify activities that help you
achieve your goal.
Keep a schedule. Write a Higher Priorities First
Highlight deadlines in a calendar or day planner
Keep a schedule in a visible place
Do difficult jobs first, when you are at your best.
Fix deadlines for all jobs and stick to them.
21. MANAGING YOUR TIME
Prioritizing
Fix deadlines for all jobs and stick to them.
Mark the priority level for each item on the list of
activities that you created for e.g. High, Low, Medium
Remember that priorities can change.
You need to re-visit your priority ratings
often
22. THINGS TO DO TODAY
Task Priority Time Status
Meeting at HBFC High 10:00 a.m.
Follow-up with Imran Low 11:30 a.m. (next day)
Prepare Marketing Medium 12:30 p.m.
Plan for Q-3
Meeting with Project High 3:00 p.m.
Manager
Attending Medium 5:30 p.m.
Presentation
23. MANAGING YOUR TIME
Delegating
A management
technique
whereby you get
others to
accomplish a task
or project by
giving them the
challenge and
authority to do so.”
24. MANAGING YOUR TIME
Delegating
Multiply your productivity
without working more.
WHY
Train your management
team to be self sufficient.
Delegating
Motivate your team by
????
Allowing creativity &
broadened experiences.
25. MANAGING YOUR TIME
Delegating
Decide what to Delegate???
Find the right person to
delegate to.
Explain the Purpose of the
H
Job and What You Expect.
Then let it Go!!
O
Give help and coach when
requested. W
Only Accept Back Good
Quality Work
If Appropriate, Reward the
Effort
26. MANAGING YOUR TIME
Procrastinating
To put off doing
something, especially
out of habitual
carelessness or If you have to
laziness. eat a frog,
Be sure you
don’t stare at it
To postpone or delay too long
needlessly.
27. Why do we Procrastinate?
Fear of Success or Failure
Don’t know where to start.
To avoid an unpleasant task.
Waiting for go ahead from
Superior to move on.
Waiting for more information.
You may think if you put it off
someone else will do it.
28. Reasons for
Procrastination
Fear of Failure
Anxiety/Negative Thoughts
People with Negative Attitude
Lack of Concentration
Lack of direction/goals
Fear of Rejection/Criticism
29. Avoiding Procrastination
Divide project into small,
schedulable stages
Do collaborative work
Ask for help
Don’t be a perfectionist
Take a break at the end
30. A Simple Time
Management Plan
Spend time planning and organizing
Set goals & Prioritize
Be flexible
Consider your biological prime time
Do the right thing right
Eliminate the urgent
Avoid being a perfectionist
Conquer procrastination
Learn to say “no”
Reward yourself
31. Get “SMART”
with TIME
SMART is
Simple Measures that
Ascertain Resourceful
usage of Time
