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Powerful Habits Of Highly Productive People

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Today´s (business) world is more complex, ambiguous, and demanding than ever before.
At the same time our working days have only so many hours. Fortunately! In addition, I strongly argue that it´s not the smartest thing to add hours in order to increase output. Instead we should ponder about how to work more effectively and efficiently.
It might not come as a surprise that many of my coachees and mentees want to better understand and learn how they can take care of their tasks and responsibilities in a more efficient manner to lead a more fulfilled life.

The good news is, that everyone can apply some very powerful strategies and techniques to increase personal productivity which I´ll present in this presentation. Enjoy!

Veröffentlicht in: Leadership & Management

Powerful Habits Of Highly Productive People

  1. 1. By Andreas von der Heydt
  2. 2. Senior Executive, Marketing Expert, Leadership & Executive Coach, LinkedIn Influencer, Author, Speaker Today´s (business) world is more complex, ambiguous, and demanding than ever before. At the same time our working days have only so many hours. Fortunately! I strongly argue that it´s not the smartest thing to add hours in order to increase output. Instead we should ponder about how to work more effectively and efficiently. The good news is that everyone can apply some very powerful strategies and techniques to increase personal productivity
  3. 3. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  4. 4. Many people strive for the "perfect“ outcome. Bad (and good) news: Perfectionism does not exist in an imperfect world. So, no need to over- analyze and to reflect too much. learn on the go, and constantly improve. Only if you move you can improve and perform. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  5. 5. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  6. 6. Give procrastination no chance. Putting off tasks only results in complications, since you´ll feel guilty and let negative thoughts occupy precious mental space which you would need instead for drafting action plans and focusing on execution. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  7. 7. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  8. 8. Organize yourself and pro-actively protect your agenda. Do not be afraid of saying "No" to colleagues, peers, and even your line manager if necessary. Do it tactfully by giving background information and agreeing on next steps. Working from home is another highly effective strategy for time- sensitive and complex project work. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  9. 9. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  10. 10. During your work day I recommend setting aside enough time (as a minimum 20-30% of total time) for unforeseen tasks, for responding to mails, phone calls, etc. Have 3-4 daily slots of about 15-20 minutes each when you check and answer mails, phone calls, etc. Often it´s as easy as just writing a quick to-do list before leaving the office or going to bed. In order to become more productive you need to plan ahead your tasks and set up a schedule. Already plan your next day the evening before. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  11. 11. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  12. 12. (4) Set-up rules that will be automatically applied to an email when it arrives (filtering) Some key techniques: (1) Set 3-4 fixed times during the day to check your email (2) Turn off the desktop alerts that ping every time a new message comes in (3) Use the "two-minute-rule,“ i.e. if you can deal with an email within two minutes then do so. But if more time is needed move the message to your pending folder to action later; © Andreas von der Heydt – Powerful Habits of Highly Productive People
  13. 13. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  14. 14. To manage various tasks and/or projects you can start with Microsoft either Outlook Tasks or OneNote. As a daily overview it´s pretty efficient, since you get due dates, task descriptions, priorities at a glance etc. If you and your team want to bring your time and project management skills to a new level you might want to try a more sophisticated tool like Toggl. Another good tool helping you to ensure that you track what you do is Rescue Time which lets you know exactly how much time you spend on which daily tasks. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  15. 15. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  16. 16. Meetings are one of the biggest time-sucks around. Try to follow these meeting rules to improve efficiency: No meetings longer than one hour. No meetings with more than 8 participants. No meetings without agenda and minutes. No meetings with more than 5 topics. © Andreas von der Heydt – Powerful Habits of Highly Productive People
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  18. 18. Latest neuroscience studies suggest that multi-tasking within a limited frame is tolerable whereas working on too many tasks at the same time often causes stress and can even damage the brain. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  19. 19. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  20. 20. Third, organize information - unsubscribe from some newsletters, concentrate on consulting only 3-5 news sources, questioning RSS feeds, and limit the consumption of media and news to a maximum of 30 minutes per day. First, keep your desk spotless. Second, set up an efficient filing system and make quick and straightforward decisions: take action, file it (if you need to take action within next 2 weeks), trash it (aim at a daily trash rate of 80% or more). Take all notes with your laptop or PC. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  21. 21. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  22. 22. We humans are designed to sleep and wake in cycles. Various studies have shown that we best function when our internal cycles are well- synchronized with those of the external world. Most importantly, you should plan your day accordingly if you are an early riser (early bird) or a very late setter (night owl), i.e. someone who gets to her peak performance only later during the day (or at night). © Andreas von der Heydt – Powerful Habits of Highly Productive People
  23. 23. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  24. 24. Rule: Never ever have your lunch at your work space or in front of your desktop or laptop. You will not enjoy neither your lunch nor work properly on the task at hand. Break down your tasks into smaller and digestible bits and pieces. Take it step by step. Take every 90 minutes scheduled 10-15 minutes breaks to improve concentration (why not going for a short walk during lunch break?). © Andreas von der Heydt – Powerful Habits of Highly Productive People
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  26. 26. I strongly suggest using the SMART formula for setting goals (Specific, Measurable, Attainable, Relevant and Timely). whenever you reach a goal or deadline give yourself a reward. Whether it be a dinner with a friend, going to the movies, buying a new book, give yourself a reward to work towards. This gives your work or project a much more positive twist and fits very well with human nature. © Andreas von der Heydt – Powerful Habits of Highly Productive People
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  28. 28. Research has provided exciting evidence for the influence of dietary factors on specific molecular systems and mechanisms that maintain and even develop mental functions. For instance, a diet that is rich in omega-3 fatty acids is garnering appreciation for supporting cognitive processes in humans. In contrast, simple sugars, like those found in junk foods, are unhealthy and good only for quick bursts of energy but not for longer work periods. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  29. 29. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  30. 30. Physical exercise, even walking, helps memory and thinking through both direct and indirect means. The benefits of exercise come directly from its ability to reduce insulin resistance, reduce inflammation, and stimulate the release of growth factors. Indirectly, exercise improves mood, sleep, concentration, focus, and reduces stress and anxiety. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  31. 31. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  32. 32. Enough sleep is super important to realize a high level of productivity. Try to avoid using your laptop or smartphone one to two hours before going to bed. Much better preparing yourself in quiet for a good sleep by having done some sports, having gone for a walk, or having taken a relaxing bath or warm shower. Also, expose yourself to lots of bright light during the day. This will boost your ability to sleep at night (plus boost your mood and alertness during the day). © Andreas von der Heydt – Powerful Habits of Highly Productive People
  33. 33. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  34. 34. Make sure that once or twice a week you put 10 to 15 minutes aside to review whether your daily activities and your weekly schedule are consistently aligned with your overall goals. If not, change your agenda to reflect back to what you really want to achieve in life. In case of doubt, just look at your personal life vision and mission statement. It always will give you the reassurance you might need from time to time. © Andreas von der Heydt – Powerful Habits of Highly Productive People
  35. 35. Do What You Love And Love What You Do Use A Planner And Tracker To Ensure Working On The Right Things Get Enough Sleep Exercise Regularly Eat Healthy Set Realistic Goals And Reward Yourself Chunk Down Your Work Day Respect Your Biorhythm Embrace Lean Avoid Perfectionism Tackle Difficult Tasks First Do Not Allow Interruptions And Say No Be A Pro Active Planner Handle Emails Smartly Manage Meetings Smartly Stop Uber- Multitasking © Andreas von der Heydt – Powerful Habits of Highly Productive People
  36. 36. USA UK Germany Spain Italy France Japan Canada India Australia USA UK Germany Spain Italy France Japan Canada India Amazon Audible iTunes © Andreas von der Heydt – Powerful Habits of Highly Productive People
  37. 37. Senior Executive, Marketing Expert, Leadership & Executive Coach, LinkedIn Influencer, Author, Speaker linkedin.com/in/avonderheydt twitter.com/ConsumGoodsClub slideshare.net/AndreasvonderHeydt youtube.com/user/BlondJames007 soundcloud.com/andreas-700932257 iTunes Podcast – Leadership XXL facebook.com/ConsumerGoodsClub © Andreas von der Heydt – Powerful Habits of Highly Productive People
  38. 38. Blair Smith & Mark McKenna | Iron Man Dan Avenell | Breakfast of Champions DC Comics | Batman Inc. Vol.1 DC Comics | JLA Thanksgiving DC Comics | JLA – Tower of Babel DC Comics | Justice League DC Comics | Kingdom Come DC Comics | “Whatever Happened to the Man of Tomorrow” by Alan Moore, Curt Swan, & George Perez Freepik.com | Blonde Woman With Speech Bubble © Andreas von der Heydt – Powerful Habits of Highly Productive People Freepik.com | Comic Background Freepik.com | Comic Book Speech Bubbles in Yellow Background Freepik.com | Superhero Couple Marvel | Deadpool Comics Marvel | The Amazing Spider-Man Marvel | The Mighty Marvel Superhero Cookbook Marvel | Ultimate Comic Avengers Marvel | X-Men Wall.Alphacoders.Com | Thor Wallpaper

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