2. Management of Data and Documents:
 Responsible for developing, implementing and enhancing
departmental document and records management programs, both to
ensure compliance with all legal requirements and to provide department
staff with effective, easy-to-use processes for maintaining, retrieving
information, destruction and disaster recovery etc.
Plans, organizes and implements document management programs,
methods, practices and procedures to ensure compliance with all
applicable laws and regulations and sound professional guidelines of
practice; establishes, maintains and updates file category and indexing
structures; develops and revises cross-reference indexes; establishes
and maintains document and records management databases and

3.  Organizes, establishes and maintains a vital records program;
develops and carries out standards and procedures for the
archiving, preservation and retrieval of vital records and
documents; organizes, coordinates and monitors offsite
document archiving, including transfer of records and documents
to offsite storage, filing and retrieval and protection; conducts
periodic audits of offsite document archives
 Conducts document and records management training for
department staff; advises on appropriate procedures for
preserving, storing, retrieving, retaining and destroying records in
accordance with established policies and procedures.
 Oversees the conversion of paper records to other storage
media to ensure accurate, high quality records and efficient
viewing and reproduction methods.
 Coordinates the duplication and backup storage of documents on
electronic media with Information Systems.
 Stays abreast of new and emerging technologies applicable to
the management of documents and records; reviews and
researches.

4. THANK YOU…